Callahan Learning Center

A written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Child #1, who has been enrolled for 14 months, has a diagnosed food allergy and did not have a written care plan in their file.”

Rule 8VAC20-780-60-A-8.

The center is required to have employees undergo a background check every five years.

“The most recent central registry check for Staff #4 was overdue by more than three months.”

Rule 22.1-289.035-A.

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. The record of child #1 contained documentation of immunizations dated 31 days after enrollment.”

Rule 8VAC20-780-130-A. From a complaint.

Children under 10 years of age always shall be within actual sight and sound supervision of staff.

“Video footage reviewed revealed that on 05/27/25 at approximately 3:35pm, three children in the Preparatory Preschool (three-years-old) were out of actual sight and sound supervision of Staff #1 between 10-16 seconds. The staff member was reportedly cleaning up from an art activity on the opposite side of the classroom and the children were positioned by a blind spot created by the bathroom.”

Rule 8VAC20-780-340-F. From a complaint.

Based on a review of five staff records and interviews, the center did not obtain a required out-of-state background check from any state in which one staff member had resided in the preceding five years within the required timeframe.

“Evidence: The record of Staff #5, date of employment 08/29/23, indicated the staff had resided in two states outside of Virginia within the last five years. The results of the criminal history record information check for State A were obtained on 10/27/23. The results of the criminal history record information check for State B were obtained on 11/27/23. The out-of-state criminal history record information check is required to be obtained prior to employment.”

Rule 22.1-289.035-B-4.

Based on observation and interviews, the center did not ensure a medication for one child was labeled with the child’s name, the dosage amount, and the time or times to be given.

“Evidence: A prescription medication was observed on site for Child #1. The medication was missing the label which contains the child’s name, the dosage amount, and the time or times to be given. During interview, it was reported the center did not have the medication label on site.”

Rule 8VAC20-780-510-G.

Based on review five staff records; the center did not obtain documentation of the results of a central registry search within 30 days of employment for all staff members.

“Evidence: 1. The record for Staff #2 with a start date of 10/17/22, the results of the central registry search background check was dated 11/21/22. 2. The record for Staff #3 with a start date of 08/15/22, the results of the central registry search background check was dated 01/30/23. 3. The record for Staff #5 with a start date of 08/29/22, the results of the central registry search background check was dated 10/31/22.”

Rule 8VAC20-770-60-C-2.

Based on a review of five child records, the center did not have documentation of a physical in each child record within 30 days after the first day of attendance.

“Evidence: The record for Child #4, with a start date of 09/06/22, had a physical dated 10/31/22.”

Rule 8VAC20-780-140-A.

Repeat Violation

Rule 8VAC20-780-270-A.

Based on staff interview, the facility failed to inform all staff who work with children of children’s allergies, sensitivities, and dietary restrictions.

“Evidence: In the Prep Preschool, Preschool and Pre-K classes, when asked, not all staff could state which children in the group had allergies, sensitivities and/or dietary restrictions.”

Rule 8VAC20-780-40-L.

Based on record review, the center did not conduct lockdown drills at least annually.

“Evidence: At the time of the inspection the drill log showed the last documented lockdown drill was conducted on 12/01/22.”

Rule 8VAC20-780-550-F.

Repeat Violation

Rule 8VAC20-780-70.

Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance for each group of children documenting arrival and departure of each child in care as it occurs.

“Evidence: In the Pre-K class, ages four-years-old, there were seven children present, the written record reflected there were five.”

Rule 8VAC20-780-80-A.

Based on observation, the center did not ensure all areas and equipment of the center were maintained in a safe condition.

“Evidence: In the Pre-K class, peeling paint was observed in the block area.”

Rule 8VAC20-780-270-A.

Based on observation and measurements, it was determined that the slides on the playground did not have the required amount of resilient surfacing underneath and surrounding the structure.

“Evidence: At the base of slide #1, 47 inches away from the fall zone of the slide exit , there was one and three quarter inches of pea gravel. At the base of slide #2, 58 inches away from the fall zone of the slide exit, and surrounding the composite play structure there was less than four inches of pea gravel. The requirement is six inches of pea gravel.”

Rule 8VAC20-780-330-B.

Based on observation, hand washing procedures after toileting were not always followed.

“Evidence: Licensing Inspector (LI) observed a teacher returning a child to the group after changing a soiled diaper without washing the child’s hand or their own hands with soap and running water.”

Rule 8VAC20-780-500-A.

Based on observation, the diapering surface was not always being cleaned with soap and water and sanitized after each use.

“Evidence: In the two year classroom, the LI observed a teacher clean the diaper surface with soap and water only, no sanitizer was used. The requirement is the surface shall be cleaned with soap and water and sanitized after each use”

Rule 8VAC20-780-500-B.

Based on observation, the center did not ensure that when food is brought from home that it is labeled in a way that identifies the owner.

“Evidence: In the Pre-K classroom there were three lunch boxes with no name”

Rule 8VAC20-780-560-G.

8VAC20-790-600-D-1

“Based on review of four staff records, the center did not ensure that all staff who work directly with children had within 90 days of the date of employment current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Evidence: The CPR certificate on record for Staff #2, with a start date of 7/5/22, was dated 11/8/22.”

Rule 8VAC20-790-600-D-1.

8VAC20-780-245-L

“Based on observation and review of staff records, the center did not ensure that there was always at least one staff member on duty who had obtained within the last three years instruction in performing the daily health observation of children.”

Rule 8VAC20-780-245-L.

8VAC20-780-350-B-3

“Based on observation and record review, the center did not ensure that the required ratio of staff to children was met. Evidence: On 1/11/23 from approximately 7:59am to 8:04am there was one staff member present with 9 children between the ages of two-years-old and five-years-old. The required ratio with two-year-olds present is 1 staff to 8 children.”

Rule 8VAC20-780-350-B-3.

8VAC20-780-70

“Based on review of four staff records, the center did not obtain documentation that two or more references as to character and reputation as well as competency were checked before employment for two staff. Evidence: The records for Staff #1 and Staff #4 did not contain documentation of references.”

Rule 8VAC20-780-70.

8VAC20-780-270-A

“Based on observation, the center did not ensure that areas of the center were maintained in a safe condition. Evidence: The wall behind the cots in the Preschool classroom contained multiple areas where the wall material/paneling was crumbling.”

Rule 8VAC20-780-270-A.

8VAC20-780-70

“Based on review of five staff records, the center did not obtain all of the required documents for staff records. Evidence: The records for Staff #1 and Staff #2 did not contain documentation to demonstrate that the individual possesses the education or certification required by their job position.”

Rule 8VAC20-780-70.

8VAC20-780-270-A

Rule 8VAC20-780-270-A. From a complaint.

8VAC20-780-340-A

“Based on interview, staff who were supervising children did not always ensure their care, protection, and guidance. Evidence: On 6/3/22 at approximately 11:00am a three-year-old child vomited one time and the center called the child’s guardian to report the illness. When the guardian arrived, staff reported that the child had stated that they had ?eaten bird poop off of a stick? while on the playground prior to vomiting.”

Rule 8VAC20-780-340-A. From a complaint.

8VAC20-780-550-N

Rule 8VAC20-780-550-N. From a complaint.

8VAC20-780-270-A

“Based on observation, the center did not ensure that equipment, inside and outside, was maintained in a safe and operable condition. Evidence: On the playground equipment there were several pieces of wood that were splintering, cracking, or otherwise deteriorating that posed a splinter or scratching hazard.”

Rule 8VAC20-780-270-A. From a complaint.

8VAC20-780-330-B

Rule 8VAC20-780-330-B. From a complaint.

8VAC20-780-550-D

Rule 8VAC20-780-550-D. From a complaint.

8VAC20-780-550-E

“Based on interview and review of documentation, the center did not ensure that shelter in place procedures were practiced as required. Evidence: The most recent shelter in place drill was documented on December 10, 2021 at 2:40pm with 11 staff participating. Timesheets showed that on December 10, 2021 at 2:40pm, eight staff were present with the director. Seven of the eight staff were interviewed and six report that they have not participated in a shelter in place drill since they were hired.”

Rule 8VAC20-780-550-E. From a complaint.