The Child and Family Network Centers - South Whiting

22.1-289.035-B-2

“The center must obtain a completed national criminal background check prior to the employee’s first day of employment. Staff #3, who has been employed for two months, did not have a completed national criminal background check.”

Rule 22.1-289.035-B-2.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The center did not request a search of the child abuse and neglect registry from one state for Staff #3, who has been employed for two months and was working with children at the time of the inspection.”

Rule 22.1-289.035-B-4.

The center is required to obtain documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children.

“The TB screening in the record for Staff #3, was dated ten days after their first day of employment.”

Rule 8VAC20-780-160-A.

The center shall meet the proof of child identity and age requirements as stated in ? 22.1-289.049 of the Code of Virginia.

“Four out of four children’s records reviewed did not contain documentation of the required proof of the child’s identity and age.”

Rule 8VAC20-780-40-G.

The center shall provide to the licensing representative an annual fire inspection report.

“The most recent inspection report available for review was dated 07/12/2024. A current inspection report was overdue by nine months.”

Rule 8VAC20-780-260-A.

Annual approval from the health department shall be provided.

“The most recent health department inspection report available for review was dated 01/14/2025. A current inspection report was overdue by three months.”

Rule 8VAC20-780-260-B.

Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date.

“The annual review of the record information for Child #3 and Child #4 was overdue by one month.”

Rule 8VAC20-780-420-E-3.

Staff and children’s records shall be treated confidentially.

“The supplemental page for the most recent inspection report was posted in the premises in both, the orange and green classrooms. The supplemental page contains personal information that must be kept confidential.”

Rule 8VAC20-780-50-A.

The center may administer prescription medication provided the center has obtained written authorization from a parent.

“The medication authorization form available in the center for Child #6 is not valid. The center has administered the emergency medication for Child #6.”

Rule 8VAC20-780-510-I.

Centers shall keep a record of medication given children.

“Emergency medication for Child #6 was available in the green classroom. Staff stated that the medication has been administered to Child #6 but no record of the administration of the medication has been kept as required.”

Rule 8VAC20-780-510-N.

Staff members shall obtain and submit the results of a follow-up tuberculosis (Tb) screening every two years.

“A current Tb screening for Staff #4 was overdue by one month.”

Rule 8VAC20-780-160-C.

Staff and children’s records shall be treated confidentially.

“The Supplemental page of the most recent inspection was posted on the premises. The Supplemental page contains confidential information.”

Rule 8VAC20-780-50-A.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all required information.

“The record for Child #1 did not contain the name, address and telephone number of a second emergency contact. The records for Child #1 and Child #4 did not contain the phone number of one parent’s place of work. The record for Child #3 did not contain the phone numbers of both parents’ place of work.”

Rule 8VAC20-780-60-A.

22.1-289.035-B-1

“The center is required to obtain a completed sworn statement prior to the employee’s first day of employment. The sworn statement in the record for Staff #1, was dated thirteen days after their first day of employment, and for Staff #6 was dated two days after their first day of employment. Staff #1, and #6 are currently working in the center.”

Rule 22.1-289.035-B-1.

The center is required to obtain a completed national criminal background check prior to the employee’s first day of employment.

“The criminal background check in the record for Staff #1 was dated two months after their first day of employment, for Staff #3 was dated twenty-seven days after their first day of employment, and for Staff #6 was dated nine days after their first day of employment. Staff #1, #3 and #6 are currently working in the center.”

Rule 22.1-289.035-B-2.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“The record for Child #1, who had been attending for over one month, did not have documentation of an immunization record.”

Rule 8VAC20-780-130-A.

Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“There was no physical examination in the record of Child #1, who had been attending for over one month.”

Rule 8VAC20-780-140-A.

Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment. The documentation shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician’s designee, or an official of the local health department.

“The screening in the record for Staff #6 was submitted over two months after hire and was not signed by a physician, physician’s designee, or an official of the local health department.”

Rule 8VAC20-780-160-A.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“The record for Child #4, enrolled for one month, was missing the following required component: the address of two designated people to call in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.

22.1-289.011-F

“Based on review of required posted documents, the center did not ensure that all required documents related to the terms of the license were posted on the premises of the program. Evidence: 1) On the date of inspection, the findings of the most recent inspection of the facility (11/2023) were not posted on the green room.”

Rule 22.1-289.011-F.

8VAC20-780-260-A

“Based on documentation review, the center did not provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: 1) On the date of inspection, the most recent inspection report available for review was dated 04/19/2022.”

Rule 8VAC20-780-260-A.

8VAC20-780-40-M

“*REPEAT VIOLATION* Based on documentation review, the written list of all children’s allergies, sensitivities, and dietary restrictions did not meet all requirements. Evidence: 1) The allergy lists available for review were not dated as required.”

Rule 8VAC20-780-40-M.

8VAC20-780-420-E-3

“*REPEAT VIOLATION* Based on record review, the center did not request at least annually parent confirmation that the required information in the child’s record is up to date. Evidence: 1) The most recent review of the emergency information documented in the record for Child #2 was dated 01/13/2023.”

Rule 8VAC20-780-420-E-3.

8VAC20-780-60-A

“Based on record review, children’s records did not contain all required information. Evidence: 1) The record for Child #1 did not contain the address of a second designated person to call in an emergency if a parent cannot be reached. 2) The record for Child #2 did not contain the first date of attendance.”

Rule 8VAC20-780-60-A.

8VAC20-780-40-M

“Based on documentation review, the written list of all children’s allergies, sensitivities, and dietary restrictions did not meet all requirements. Evidence: 1) The allergy lists available for review were not dated as required.”

Rule 8VAC20-780-40-M.

8VAC20-780-420-E-3

“Based on record review, parent confirmation that the required information in the child’s record is up to date and documentation of the review, was not requested at least annually. Evidence: 1) The most recent information review in the record for Child #3 was dated 05/24/2022 and for Child #4 was dated 04/04/2022.”

Rule 8VAC20-780-420-E-3.

8VAC20-780-60-A

“Based on record review, one child record did not contain all required information. Evidence: 1) The record for Child #3 did not contain the name, address, and phone number of one designated person to call in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.

8VAC20-780-60-A

“Based on record review, 2 out of 4 records reviewed did not contain all required information. Evidence: 1) The records for Child #2 and Child #3 did not contain a work phone number of one parent who has custody.”

Rule 8VAC20-780-60-A.

22.1-289.035-B-2

“Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person. Evidence: 1) The record for Staff #5 (start date 09/28/2021) had a fingerprint-based criminal history check determination letter dated 10/25/2021. 2) The record for Staff #6 (start date 09/06/2022) had a fingerprint-based criminal history check determination letter dated 109/08/2022.”

Rule 22.1-289.035-B-2.

22.1-289.035-B-4

Rule 22.1-289.035-B-4.

8VAC20-770-60-B

“Based on record review, the center did not ensure to obtain a completed Sworn Statement prior to first day of employment. Evidence: 1) The sworn statement in the record for Staff #6 (start date 09/06/2022) was dated 09/14/2022.”

Rule 8VAC20-770-60-B.

8VAC20-770-60-C-2

“Based on record review, it was determined that the center did not ensure that Central Registry search results were obtained by the end of the 30th day of employment and, subsequently, every five years. Evidence: 1) The record for Staff #6 (start date 09/06/2022) did not did not contain the results of a Central Registry search request or documentation that it has been requested. 2) The most recent Central Registry results in the record for Staff #4 were dated 06/17/2017.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee was submitted at the time of employment and prior to coming into contact with children. Evidence: 1) The Tb screening form in Staff #6’s record (start date 09/06/2022) was dated 09/12/2022.”

Rule 8VAC20-780-160-A.

8VAC20-780-280-B

“Based on observation, hazardous substances were not kept in a locked place that prevents access by children. Evidence: 1) In the green room, a bottle of hand sanitizer was observed on top of a small table accessible to the children. The bottle of hand sanitizer had a warning on its label that read “Keep out of reach of children”.”

Rule 8VAC20-780-280-B.

8VAC20-780-420-E-3

“Based on record review, the center did not review with the parent, annually, the emergency contact information to ensure the information is correct and obtain the parent’s signed acknowledgment of the review. Evidence: 1) The most recent review of the emergency information in the record for Child #3 was dated 01/26/2021.”

Rule 8VAC20-780-420-E-3.

8VAC20-780-60-A

“Based on record review, children’s records did not contain all required information. Evidence: 1) The record for Child #32 did not contain the addresses of two designated people to call in an emergency if a parent cannot be reached. The record for Child #4 did not contain the place of employment for one parent.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on record review, staff’s records did not contain all required information. Evidence: 1) The records for Staff #4 and Staff #5 did not contain verification of name, address and age. (copy of I.D.) 2) The documentation in the record for Staff #5 and Staff #6 that two or more references as to character and reputation as well as competency were checked before employment did not include the signature of the person making call.”

Rule 8VAC20-780-70.

22.1-289.035-B-2

“Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person. Evidence: 1) On the date of inspection, no fingerprint-based criminal history check determination letter was available to review in the record for Staff #3 (start date 08/23/2021). At a later date a CFNC representative provided the documentation, however, it was dated 10/12/2021.”

Rule 22.1-289.035-B-2.

22.1-289.035-B-4

Rule 22.1-289.035-B-4.

8VAC20-770-60-B

“Based on record review, the center did not ensure to obtain a completed Sworn Statement prior to first day of employment. Evidence: 1) On the date of inspection, no Sworn Statement was available to review in the record for Staff #3 (start date 08/23/2021). At a later date a CFNC representative provided the documentation, however, it was dated 04/01/2022.”

Rule 8VAC20-770-60-B.

8VAC20-770-60-C-2

“Based on record review, it was determined that the center did not ensure that Central Registry search results were obtained by the end of the 30th day of employment. Evidence: 1) On the date of inspection, no Central Registry search results were available to review in the record for Staff #3 (start date 08/23/2021). At a later date a CFNC representative provided the documentation, however, it was dated 10/06/2021.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-260-A

“Based on observation and interview, an annual fire inspection report from the appropriate fire official having jurisdiction was not available for review. Evidence: 1) At the time of inspection, an annual fire inspection report was not available for review on the center. 2) Staff at the center did not have a copy of the fire inspection report.”

Rule 8VAC20-780-260-A.

8VAC20-780-330-B

“Based on observation, resilient surfacing in the playground did not comply with minimum safety standards. Evidence: 1) On the date of inspection, there was not enough resilient surfacing remaining on the playground. Dirt and ground was able to be seen from where the resilient surfacing has been kicked out, especially on the landing zones of the slides.”

Rule 8VAC20-780-330-B.

8VAC20-780-420-E-3

“Based on record review, Staff did not request at least annually parent confirmation that the required information in the child’s record is up to date. Evidence: 1) The most recent update in the record for Child #1 was dated 08/11/2020. The most recent update in the record for Child #2 was dated 05/25/2020.”

Rule 8VAC20-780-420-E-3.

8VAC20-780-510-I

Rule 8VAC20-780-510-I.

8VAC20-780-510-L

“Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) On the date of inspection, prescription medication for Child #4 was located in a backpack used to keep the first aid supplies for the Green Room. The medication was in a plastic bag inside the backpack with no locking method on the bag nor the backpack to prevent access by children.”

Rule 8VAC20-780-510-L.

8VAC20-780-550-C

“Based on observation and interview, emergency evacuation maps were not posted in a location conspicuous to staff and children on each floor. Evidence: 1) On the date of inspection, emergency evacuation maps were not posted on neither the Green Room nor the Orange Room. 2) Teachers of each classroom stated that they did not have maps posted.”

Rule 8VAC20-780-550-C.

8VAC20-780-60-A

“Based on record review, children’s records did not contain all required information. Evidence: 1) The record for Child #1 did not contain the work phone number and place of employment of one parent who has custody, address of two designated people to call in an emergency if a parent cannot be reached. The records for Child #2 and Child #3 did not contain the first date of attendance.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on record review, staff records did not contain all required information. Evidence: 1) The record for Staff #3 did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.”

Rule 8VAC20-780-70.

8VAC20-820-120-E-2

“Based on review of required posted documents, the center did not ensure that all required documents related to the terms of the license were posted on the premises of the program. Evidence: 1) On the date of inspection, the findings of the most recent inspection of the facility (10/06/2021) were not posted. The most recent inspection report findings posted on the Green Room were dated 10/17/2019. There was no inspection report posted on the Orange Room.”

Rule 8VAC20-820-120-E-2.