YMCA SACC at Stafford Elementary School

The program is required to request an out-of-state sex offender check and central registry request prior to employment for each state that a staff member resided in within the five years prior to employment.

“The record for Staff #4 contained documentation that the staff had resided in another state within the past five years, but there was no documentation on record of an out-of-state sex offender check being completed for the staff member; and the out-of-state central registry request was completed seven days after employment.”

Rule 22.1-289.035-B-4.

Staff records shall contain all of the required documentation.

“The record for Staff #2 did not include documentation to demonstrate that the individual possesses the education required by the job position.”

Rule 8VAC20-780-70.

Each child shall have a physical examination before the child’s attendance or within 30 days after the first day of attendance.

“Child A enrolled for 4 years 4 months, did not have a physical on file.”

Rule 8VAC20-780-140-A.

The center shall implement a monthly practice evacuation drill.

“There was no monthly evacuation drills practiced in December 2025 and January 2026.”

Rule 8VAC20-780-550-D.

Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children.

“Evidence: The screening for Staff #4was completed eight days after their employment.”

Rule 8VAC20-780-160-A.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“There were 16 children present but only 13 were signed in on the attendance sheets.”

Rule 8VAC20-780-80-A.

When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Medications that are not picked up by the parent within 14 days shall be disposed of by the center.

“Medication for Child #1 was onsite, but the medication authorization had expired over 21 days ago. The authorization had not been renewed and the medication was not returned or disposed of as required.”

Rule 8VAC20-780-510-P.

Based on documentation review, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Evidence: Child #9 has a diagnosed food allergy and did not have a written allergy care plan on file.”

Rule 8VAC20-780-60-A-8.