Chinn Aquatics and Fitness Center

The Center is required to ensure that orientation documentation was kept for each staff member.

“The file for Staff #1 did not contain documentation of an orientation.”

Rule 8VAC20-780-240-I.

The Center is required to maintain a current and dated written list of children’s allergies, sensitivities, and dietary restrictions that is accessible to all staff in each group or area where children are present.

“The list of allergies, sensitivities, and dietary restrictions did not contain all of Child #1?s food allergies.”

Rule 8VAC20-780-40-M.

The Center is required to ensure that medication was labeled with the child’s name.

“There were 2 medications stored in the Pre-K 3 classroom that did not contain the child’s name.”

Rule 8VAC20-780-510-G.

The Center is required to administer only those drugs that were dispensed from a pharmacy and maintained in the original, labeled container.

“A medication for Child #1 was not maintained in the original, labeled container from a pharmacy.”

Rule 8VAC20-780-510-I.

The Center is required to ensure they have a written care plan from a physician for each child with a diagnosed food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“The record for Child #2 did not contain an allergy care plan for their diagnosed food allergy.”

Rule 8VAC20-780-60-A-8.

The Center is required to maintain documentation for staff records including two or more references as to character and reputation as well as competency were checked before employment. Documentation should include dates of contact, names of persons contacted, the firms contacted, results and the signature of the person making the call.

“The file for Staff #1 was missing documentation of 1 of the references that should have been completed before employment.”

Rule 8VAC20-780-70.

The Center is required to obtain a central registry background check, criminal history background check or sworn disclosure statement every five years from the date of the last central registry background check, criminal history background check and sworn disclosure statement.

“Evidence: The record for Staff #1 did not contain a central registry check, criminal history check, or sworn disclosure statement every five years from the last check.”

Rule 22.1-289.036-A.

The Center is required to ensure that they receive annual approval from the health department or approvals of a plan of correction, for meeting requirements for water supply, sewage disposal system and food service if applicable.

“Evidence: The center did not have a health inspection completed within the last year.”

Rule 8VAC20-780-260-B.

(Repeat Violation) The Center is required to ensure that the required resilient surfacing surrounding playground equipment with moving parts or climbing apparatus created a sufficient fall zone.

“Evidence: The playground has a swingset that is installed over a poured in place product used as resilient surfacing. The resilient surfacing has 2 holes under the far left swing that are 6 and 9 inches wide and another hole is present under the swing next to it that has a hole 8 inches wide exposing the ground underneath and therefore causing an area with no resilient surfacing in these 3 areas.”

Rule 8VAC20-780-330-B.

The Center is required to maintain a current and dated written list of children’s allergies, sensitivities, and dietary restrictions that is accessible to all staff in each group or area where children are present.

“Evidence: The Preschool 2 class was outside and there was no written dated list of children’s allergies, sensitivities and dietary restrictions with this group of children.”

Rule 8VAC20-780-40-M.

The Center is required to obtain documentation for child records that includes the name, address, phone number, work place and work phone number for all custodial parents.

“Evidence: 1)The record for Child #1, Child #2, Child #3, Child #4 and Child #5 did not contain the work place of all custodial parents. 2)The record for Child #1, Child #2, Child #4 and Child #5 did not contain the work phone number for all custodial parents. 3)The record for Child #5 did not contain the name, address, and phone number for all custodial parents.”

Rule 8VAC20-780-60-A.

Based on review of 4 staff records, the center did not obtain documentation of a negative tuberculosis (TB) test or screening for staff at the time of employment and prior to contact with children and within 30 days prior to employment.

“Evidence: The file for Staff #1 (date of hire 4/15/24) did not contain documentation of a negative tuberculosis (TB) test or screening within 30 days prior to employment. The TB test on file was dated 4/18/23.”

Rule 8VAC20-780-160-A.

Based on review of 4 staff records, the center did not ensure that staff complete orientation prior to the staff member working alone with children and no later than 7 days of assuming job responsibilities.

“The files for Staff #2 (date of hire 4/4/24) did not contain documentation of orientation that was completed within 7 days of being hired as a teacher. The documentation of orientation on file was dated 4/14/24.”

Rule 8VAC20-780-240-B.

Based on observation and inspection of the playground, the Center did not to ensure that the required resilient surfacing surrounding playground equipment with moving parts or climbing apparatus created a sufficient fall zone.

“Evidence: The playground has a swingset that is installed over a poured in place product used as resilient surfacing. The resilient surfacing has 2 holes under the far left swing that are 6 and 8 inches wide and another hole is present under the swing next to it that has a hole 8 inches wide exposing the ground underneath and therefore causing an area with no resilient surfacing in these 3 areas.”

Rule 8VAC20-780-330-B.

Based on observation and review of 4 child records, the center did not ensure they notify parents of expired medication authorization and dispose of any medication that parents do not pick up after 14 days of notification.

“Evidence: The medication for Child #1 had parent and doctor authorization that expired on 12/28/23.”

Rule 8VAC20-780-510-P.

Based on review of five staff records, the center did not obtain the results of a central registry check from all states in which staff members have resided within the last five years prior to employment.

“Evidence: The record for Staff #3 (date of hire 6/4/23) did not contain documentation of a completed Central Registry check from all states where they resided within the last five years prior to employment.”

Rule 22.1-289.035-B-4.

Based on observation, the center did not ensure that play equipment used by children had met the requirement that openings above the ground which allow a 3.5 inch by 6.25 inch rectangle to fit through should also allow a 9 inch circle to fit through.

“Evidence: On the play structure, under a platform above the ground there is a rectangular gap in the equipment that measures 4.75 inches by 43 inches. A 9-inch circle cannot fit through the opening which could lead to an entrapment of a body part or risk of strangulation.”

Rule 8VAC20-780-430-C.

Based on review of 3 staff records, the provider did not obtain documentation of the results of a national fingerprint background check prior to date of hire.

“Evidence: The record for Staff #2 (Date of Hire 9/18/17), did not contain documentation of a fingerprint background check completed prior to their date of hire.”

Rule 22.1-289.035-B-2.

Based on review of 3 staff files, the center did not obtain documentation of a central registry search within 30 calendar days of the person being employed.

“Evidence: The record for Staff #2 (Date of Hire 9/18/17), did not contain documentation of a central registry search within 30 calendar days of employment.”

Rule 8VAC20-770-60-C-2.

Based on review of 3 staff records, the center did not obtain documentation of a negative tuberculosis (TB) test or screening for staff at the time of employment and prior to contact with children.

“Evidence: 1)The file for Staff #2 (date of hire 9/18/17) did not contain documentation of a negative tuberculosis (TB) test or screening.”

Rule 8VAC20-780-160-A.

Based on review of 3 staff records, the center did not ensure that staff complete an orientation training prior to working alone with children and no later than 7 days of the date of assuming job responsibilities.

“Evidence: The record for Staff #2 (date of hire 9/18/17), does not contain documentation of completion of an orientation training within 7 days of assuming job responsibilities.”

Rule 8VAC20-780-240-B.

Based on documentation and staff interview, the center did not ensure that they receive annual approval from the health department or approval of a plan of correction, for meeting requirements for water supply, sewage disposal system and food service if applicable.

“Evidence: The center did not have an inspection completed from the health department within the last year.”

Rule 8VAC20-780-260-B.

Based on review of medication and medication authorizations, the center did not ensure they follow the policy for administration of medication in that the duration of the parent’s authorization shall expire or be renewed after 10 work days or that long-term medication authorization may be allowed with written authorization from the child’s physician and parent.

“Evidence: A medication for Child #4 had a physician authorization with an expiration date of 9/15/22.”

Rule 8VAC20-780-510-E.

Based on review of 3 staff records, the center did not obtain all of the required documentation for staff records.

“Evidence: The center did not have documentation for Staff #2 (date of hire 9/18/17) of the name, address and telephone number of a person to be notified in an emergency.”

Rule 8VAC20-780-70.