Loudoun Valley Community Center

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child 5 attended the center 14 days prior to the center obtaining the child’s immunization record.”

Rule 8VAC20-780-130-A.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“At the time of the inspection, there was no documentation that the center had requested a search of the child abuse and neglect registry from one state for Staff #1, who had been employed for five months. At the time of the inspection, there was no documentation that the center had requested a search of the child abuse and neglect registry from one state for Staff #5.”

Rule 22.1-289.035-B-4.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“The screening for Staff #1 was completed one month after hire.”

Rule 8VAC20-780-160-A.

A tuberculosis (TB) screening is required every two years from the last screening.

“Staff #3?s updated screening was due six months ago.”

Rule 8VAC20-780-160-C.

The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“At the time of the inspection, the annual fire inspection was overdue by two months.”

Rule 8VAC20-780-260-A.

Nonprescription medication shall be in the original container.

“Nonprescription medication for Child #6 was not in its original container.”

Rule 8VAC20-780-510-H.

Based on record review and interview, the center did not obtain all the required information for each child’s record.

“Evidence: 1. Child #1 is missing one emergency contact address. 2. Child #2 and Child #3 are missing two emergency contact addresses.”

Rule 8VAC20-780-60-A.

Based on observation of Classroom J, hand washing procedures were not followed.

“Evidence: 5 out of 10 students were observed not washing their hands after eating a cupcake.”

Rule 8VAC20-780-500-A.

Based on review of medications, the center did not ensure that when an authorization for a medication expires that the parent is notified to pick up the medication within 14 days or that any medications not picked up within 14 days after medication authorization expiration are disposed of by the center.

“Evidence: 1. Two medications present at the center had expired authorizations. 2. Medications were not picked up and the authorizations were not renewed. 3. Child #2’s authorization expired 12/29/2023 and Child #3’s authorization expired 12/28/23.”

Rule 8VAC20-780-510-P.

Based on review, 2 of 8 staff files indicated that not all background checks were repeated every five years.

“Evidence - 1. On the date of inspection (06/27/2023), the following staff had expired central registry findings on file: Staff #7 (dated - 03/19/2018), and Staff #8 (dated - 10/23/2017). 2. This non-compliance was observed after a review of each staff person’s digital file.”

Rule 22.1-289.035-A.

Based on review, 1 of 8 staff files indicated that the facility has not ensured that each staff member has submitted documentation of a negative tuberculosis screening.

“Evidence: 1. On the date of inspection (06/27/2023), there was no documentation on file of a negative tuberculosis screening for staff #2. 2. The start date for Staff #2 was listed as 11/15/2005.”

Rule 8VAC20-780-160-A.

Based on review, 1 of 8 staff files indicated that the Virginia Department of Education sponsored orientation course was not completed within 90 calendar days of employment.

“Evidence - 1. On the date of inspection (06/27/2023), documentation of the VA Pre-service 10-hour training was not available for review for Staff #3. 2. The start date for Staff #3 was listed as 11/29/2022.”

Rule 8VAC20-780-240-A.

Based on review, 1 of 8 required records were not kept for each staff member.

“Evidence: 1. On the date of inspection (06/27/2023), there was no documentation of staff #6 completing orientation. 2. The start date for Staff #6 was listed as 05/25/2022.”

Rule 8VAC20-780-70.

Based on observation, hazardous substances such as cleaning materials, insecticides, and pesticides were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: In classroom #6, glass cleaner and sanitizing wipes were kept in an unlocked cabinet.”

Rule 8VAC20-780-280-B.

Based on a review of medications, two long-term prescription medications did not have written authorization signed by both the parent and the physician.

“Evidence: For child #5’s long-term medications, there was no medication authorization form signed by the parent and the physician.”

Rule 8VAC20-780-510-E.

Based on record review, the center did not obtain all the required information for each child’s record.

“Evidence: Child #5 was missing proof of identity.”

Rule 8VAC20-780-60-A.

Based on observation, hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children and were not stored in an area physically separated from food.

“Evidence: In the School Street classroom, a container of sanitizing wipes was located in an unlocked cabinet on a shelf, next to a box of fruit snacks.”

Rule 8VAC20-780-280-B.

Based on review and interview, the practice of the evacuation drill was not conducted on a monthly basis.

“Evidence : The Center Manager stated that the center missed completing a fire drill for the month of June 2022.”

Rule 8VAC20-780-550-D.