Childtime Childcare, Inc. - Sailboat

The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“The annual fire inspection report was overdue by six weeks.”

Rule 8VAC20-780-260-A.

Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children.

“In the preschool classroom, cleaning materials were observed in a cabinet located underneath the sink and were not locked. The cabinet was accessible to children.”

Rule 8VAC20-780-280-B.

The operational responsibilities of the licensee shall include ensuring that the center’s activities and services are maintained in compliance with the center’s own policies and procedures that are required by the standards.

Rule 8VAC20-780-40-E. From a complaint.

Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.

Rule 8VAC20-780-400-B. From a complaint.

When time out is used it shall be used sparingly and shall not exceed one minute for each year of the child’s age.

“A strike system was used in the Pre-K classroom to redirect behavior so that when a child received three strikes, they were directed to take a time-out. Staff #3 stated that two preschool age children would receive multiple strikes that resulted in time-out for 10 minutes exceeding one minute for each year of the child’s age. It was reported that the strike system was used daily beginning in April and remained ongoing for multiple weeks.”

Rule 8VAC20-780-400-C. From a complaint.

The following actions or threats are forbidden; restricting movement through binding or tying and roughly handling a child.

Rule 8VAC20-780-410-1. From a complaint.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain work phone number and place of employment of each parent.

“The record for child #3, child #4 and child #7 was missing work phone. The record for child #4 and child #7 was missing place of employment.”

Rule 8VAC20-780-60-A.

The center must request a search of the central registry prior to the employee’s first day of employment.

“Staff #1 had a central registry search requested nine days after their first day of employment. Staff #2 had a central registry search requested 14 days after their first day of employment. Staff #6 had a central registry search requested 16 days after their first day of employment.”

Rule 22.1-289.035-B-3.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The center requested a search of the child abuse and neglect registry from one state for Staff #1 nine days after their first day of employment.”

Rule 22.1-289.035-B-4.

At least one staff in each classroom or area where children are present shall have current certification in cardiopulmonary resuscitation (CPR) as appropriate to the age of the children in care.

“Staff #1 and Staff #2, who were supervising children in a classroom together, did not have current certification in cardiopulmonary resuscitation (CPR) as appropriate to the age of the children in care.”

Rule 8VAC20-780-530-A-1.

At least one staff in each classroom or area where children are present shall have current certification in first aid from an organization such as the American Red Cross, American Heart Association, American Safety and Health Institute, or National Safety Council.

“Staff #1 and Staff #2, who were supervising children in a classroom together, did not have current certification in first aid from an organization such as the American Red Cross, American Heart Association, American Safety and Health Institute, or National Safety Council.”

Rule 8VAC20-780-530-A-2.

The center shall prepare a document containing local emergency contact information, potential shelters, hospitals, evacuation routes, etc., that pertain to each site frequently visited or of routes frequently driven by center staff for center business such as field trips or pick up or drop off of children to or from schools etc. This document must be kept in vehicles that centers use to transport children to and from the center.

“There was no documentation of the required information for the center’s transportation present at the time of the inspection.”

Rule 8VAC20-780-550-K.

The center is required to have employees undergo a background check every five years.

“The most recent central registry check for staff #8 was overdue by nine months. The most recent national criminal background check for staff #8 was overdue by 10 months. The most recent completed sworn statement for staff #8 was overdue by 11 months.”

Rule 22.1-289.035-A.

The center shall obtain documentation of additional immunizations once every six months for children under the age of two years.

“Child #2, under the age of 2, and enrolled for eight months did not have an updated immunization record on file.”

Rule 8VAC20-780-130-E.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“The screening for Staff #6 was completed seven months before employment. The screening for Staff #7 was completed three months before employment.”

Rule 8VAC20-780-160-A.

Staff shall wash hands with soap and running water after any contact with body fluids.

“A staff member in the 2-year-old room wiped mucus off of two children’s noses and did not wash hands in between or afterwards.”

Rule 8VAC20-780-500-A.

8VAC20-780-500-B

“Based on observation, the center did not ensure that diapering areas had a nonabsorbent surface for diapering or changing. Evidence: 1. In classroom 2 for children 16-months to two-years-old, the changing pad had a large hole in the top corner, making the surface absorbent. 2. Leadership acknowledged the rip and ordered a new changing pad.”

Rule 8VAC20-780-500-B.

8VAC20-780-70

Rule 8VAC20-780-70.

Based on review of staff records and interview, the center did not ensure repeat sworn disclosure statements and criminal history checks were completed every five years.

“Evidence: The record for Staff #11 (date of hire: 1/8/2007) documented a sworn disclosure statement, dated 5/7/18 and criminal history check dated 5/8/18 which are beyond 5 years.”

Rule 22.1-289.035-A.

Based on record review and interview, the center failed to obtain a child abuse and neglect search from any state in which the individual has resided in the preceding five years.

“Evidence: 1.The record for Staff #9 (date of hire: 4/20/23) documented a sworn disclosure statement, indicating having resided outside of the state of Virginia within the preceding five years. 2.There was not an out of state child abuse and neglect search documented in the record for Staff #9 and no additional information was provided. 3. During an interview, with the center director, it was acknowledged that the record did not document a search request or results for Staff #9.”

Rule 22.1-289.035-B-4.

Based on review of eleven staff records and interview, the center failed to ensure a search of the central registry was completed for each staff by the end of the 30th day of employment.

“Evidence: 1. Staff #10 (date of employment 5/15/2023) search of the central registry is dated 6/22/2023, which is beyond 30 days of employment. 2. No additional information was provided and the director acknowledged the central registry search was beyond 30 days of employment.”

Rule 8VAC20-770-60-C-2.

Based on review of eleven staff records, the center did not ensure that each staff member submitted documentation of a negative tuberculosis screening completed at the time of employment and within the last 30 calendar days of the date of employment.

“Evidence: 1. The record for staff #3 (date of employment: 4/10/23) documented a tuberculosis screening dated 8/29/22 which is beyond the last 30 calendars days of the date of employment. 2. The record for staff #6 (date of employment: 5/17/23) documented a tuberculosis screening dated 6/7/23 which is beyond the date of employment.”

Rule 8VAC20-780-160-A.

Based on record review, the center did not ensure that all staff have completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

Rule 8VAC20-780-240-A.

Based on review of staff records, the center did not ensure 16 hours of ongoing training was completed annually.

“Evidence: 1. The record for Staff #12 (date of employment: 7/24/2014) failed to document 16 hours of annual training for the 2021-2022 year. 2. No additional information was provided regarding completed annual training.”

Rule 8VAC20-780-245-A.

Based on observation and interview, the center did not ensure that areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition.

Rule 8VAC20-780-270-A.

Based on observation and interview, the center did not ensure that all hazardous substances were kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1.There were five cans of paint and one can of wood stain with the warning: keep out of reach of children and vapor harmful stored on the bottom shelf in an unlocked closet in the school aged children’s bathroom. 2.During an interview, the center director observed and acknowledged the paint and wood stain were not properly stored.”

Rule 8VAC20-780-280-B.

Based on observation, documentation review and interview with staff, the center failed to ensure that if diaper ointment or cream is used written parent authorization noting any known adverse reactions shall be obtained.

“Evidence: 1. In the toddler room, Aquaphor cream was observed with Child #11?s name on it. There was not a written parent authorization noting any known adverse reactions for the skin cream. 2.During an interview, with the Teacher #1 it was acknowledged that the cream was being used on Child #11. 3.During an interview with the center director, it was acknowledged that an authorization for the cream was not documented.”

Rule 8VAC20-780-520-C.

Based on interview and review of documentation, the center did not obtain an annual fire inspection report from the appropriate fire official having jurisdiction.

“Evidence: The most recent fire inspection report was dated 11/11/2021, exceeding the requirement to renew annually. The director stated that a fire inspection had not been completed”

Rule 8VAC20-780-260-A.

Based on observation, the center did not ensure areas, inside and outside, were maintained in a clean, safe and operable condition.

“Evidence: one fence pickets at the gate entering the playground had an exposed nail head that could snag the skin of a child in care. Two additional fence pickets around the a/c unit on the playground had exposed nails that could puncture or snag the skin of a child in care.”

Rule 8VAC20-780-270-A.