The Frost Montessori School of Albemarle

“Based on a review of records and interview, the center failed to ensure to obtain a copy of the results of a criminal history record check and a sex offender registry check prior to the first day of employment from any state in which the applicant has resided in the preceding five years. Evidence: The record of staff #1, hired 8/28/23, did not contain documentation of results of an out-of-state criminal history record check and sex offender registry check. Staff #1 indicated on her sworn disclosure statement living in another state in the previous five years. Administration confirmed the searches were not completed.”

“Based on observation and interview on November 22, 2022, the center failed to ensure a nonabsorbent surface for diapering or changing shall be used. For children younger than three years, this surface shall be a changing table or countertop designated for changing. Evidence: 1. Staff #1 in the toddler room (ages 2 and 3) was observed during diapering. 2. Staff #1 was observed sitting in a chair in the bathroom. The children were seated on a bench until their turn. 3. Child #1 (age 2) was observed to stand in front of staff #1. Staff #1 then removed the pull-up, wiped child #1, and then put a dry pull-up on child #1, all while standing. 4. Staff #3 stated that the center has always done wet diaper changes that way.”

“Based on a review of staff records and interview on September 13, 2022, the center failed to obtain a fingerprint based national criminal record check prior to the first day of employment for each staff. Evidence: 1. The record of staff #1 (hired 8/1/22) contained documentation of fingerprints dated 9/4/19. 2. The record of staff #3 contained documentation of fingerprints dated 7/13/22. Staff #3 completed staff orientation on 6/29/22. 3. The record of staff #6 contained documentation of fingerprints dated 7/20/22. Staff #6 completed staff orientation on 7/8/22. 4. The record of staff #7 (hired 8/1/22) contained documentation of fingerprints dated 8/22/22. 5. Staff #8 confirmed that staff orientation training has been given prior to background checks being completed.”

“Based on a review of staff records and interview on September 13, 2022, the center failed to obtain results of a check of the out-of-state criminal history record check and out-of-state sex offender registry prior to employment for each employee and did not request an out-of-state search of the child abuse and neglect registry or equivalent by the end of the 30th day of employment for each employee who has resided in any other state in the preceding five years. Evidence: 1. The record of staff #1 (hired 8/1/22) contained documentation of an out-of-state sex offender search dated 8/9/22. There was no documentation of an out-of-state criminal history record check. Staff #1 indicated living out-of-state in the previous five years on the staff’s sworn disclosure statement. 2. The record of staff #6, who began work on 7/8/22, contained documentation of an out-of-state sex offender search dated 7/20/22. There was no documentation of an out-of-state central registry search. Staff #6 indicated living out-of-state in the previous five years on the staff’s sworn disclosure statement. 3. Staff #8 confirmed the out-of-state checks were late or missing.”

“Based on observation on September 13, 2022, the center failed to ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. The toddler classroom bathroom contained a cabinet with broken locks. The cabinet contained Steramine spray, Clorox spray, Lysol spray, Neutron NI-712 spray, and 5 containers of Lysol wipes. The labels on these materials contained the warnings “keep out of reach of children, “warning” and “caution.” 2. The children’s house 1 classroom bathroom contained a bottle of Steramine spray on a shelf and Dawn dish soap in an unlocked cabinet under the sink in the classroom. The labels on these materials contained the warnings “keep out of reach of children” and “warning.” 3. The children’s house 2 classroom contained disinfectant wipes on a shelf. The label on this material contained the warnings “keep out of reach of children” and “caution.” 4. The children’s house 3 classroom contained Metal Polish on a shelf. The label on this material contained the warnings “keep out of reach of children” and “caution.” 5. The Big Room contained a bottle of Steramine spray on a shelf. An unlocked cabinet contained Murphy’s Oil Soap, Steramine spray, and hand sanitizing wipes. The labels on these materials contained the warnings “keep out of reach of children” and “warning.””

“Based on observation and interview on September 13, 2022, the center failed to ensure that a diaper was disposed of in such a way that the soiled diaper did not touch an exterior surface of the storage system during disposal. Evidence: Staff #3 was observed assisting child #6 with toileting. After toileting, staff #3 told child #6 to put the child’s diaper in the trash. Child #6 was observed picking up the diaper from the floor, and allowing it to touch the outside of the trashcan, prior to placing it in the trash can.”

“Based on observation, review of records, and staff interviews on September 13, 2022, the center failed to ensure if diaper ointment or cream is used there shall be written parent authorization noting any known adverse reactions; the products shall be labeled with the child’s name; and a record shall be kept that includes the child’s name, date of use, frequency of application and any adverse reactions. Evidence: 1. Desitin was observed in the bathroom cabinet in the toddler classroom. The Desitin was not labeled with a child’s name. 2. Staff #3 said that the Desitin was used on child #5 last week but staff #3 couldn’t recall the exact day. 3. Staff #3 stated they don’t keep record of the use of the Desitin and that the Desitin is used on any child if they appear red or dry. 4. Staff #5 confirmed there was no parent authorization for use of the Desitin for child #5.”

“Based on a review of staff records and interview on September 13, 2022, the center failed to have one staff member in each classroom with current certification in cardiopulmonary resuscitation (CPR). Evidence: In the children’s house I classroom staff #9 and staff #10 were teaching together. Based on a review of CPR certifications it was determined that staff #9 contained documentation of a CPR certification that expired 10/8/19. Staff #10 does not have documentation of a CPR certification. Staff #8 confirmed there was no staff in the classroom with CPR certification.”

“Based on a review of staff records and interview on September 13, 2022, the center failed to have one staff member in each classroom with current certification in first aid. same comment and question as above Evidence: In the children’s house I classroom, staff #9 and staff #10 were teaching together. Based on a review of first aid certifications it was determined that staff #9 contained documentation of a first aid certification that expired 10/8/19. Staff #10 does not have documentation of a first aid certification. Staff #8 confirmed there was no staff in the classroom with first aid certification”

“Based on a review of children’s records and interview on September 13, 2022, the center failed to ensure a written agreement between the parent and the center was in each child’s record by the first day of the child’s attendance. Evidence: The records of child #1 and child #3 (enrolled 8/22/22) contained written agreements dated 8/26/22. The record of child #2 (enrolled 8/22/22) contained a written agreement dated 8/23/22. Staff #8 confirmed the written agreements were not obtained and placed in the record by the first day of each child’s attendance.”

“Evidence: 1. Staff #1 indicated they had in two other states than Virginia within the past five years. There was not a completed out-of-state central registry finding on file for either states. Date of employment for Staff #1 was 08/30/2021. A request for the out-of-state central registry finding should have been completed by 09/30/2021. 2. Staff #2 indicated they had lived in one other state within the past five years. There was not an out-of-state central registry finding on file. Date of employment for Staff #2 was 10/14/2020. A request for the out-of-state central registry finding should have been completed by 11/14/2020.”