Charlottesville First United Methodist Church

The center is required to have employees undergo a background check every five years.

“The most recent fingerprints for staff #2 and staff #2 was overdue by two years. The most recent fingerprints for staff #4 and staff #4 was overdue by two years.”

Rule 22.1-289.035-A.

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“The sworn statement for Staff #2, and Staff # 4, who are currently working, did not have a signed sworn statement in the record.”

Rule 22.1-289.035-B-1.

The center must request a search of the central registry prior to the employee’s first day of employment.

“Staff #2 ,4, and 5 who had been employed for several years, did not have a central registry search requested or returned.”

Rule 22.1-289.035-B-3.

REPEAT VIOLATION Based on record review and interview, the center failed to ensure all staff have been certified by a practicing physician or physician assistant to be free from any disability which would prevent him/her from caring for children under his/her supervision prior to start date.

“Evidence: 1. The record for staff 3 did not contain a staff health report. 2. The director stated staff 3 is a substitute and she was unaware substitutes needed a staff health report. She stated staff 3 started some time in October 2021. 3. Per the director staff 1 started working with children on 9/6/22. The staff health sheet for staff 1 is dated 9/14/22.”

Rule 22.1-289.031-A-4.

Based on record review and interview, the center failed to obtain fingerprint-based criminal history check determination letters prior to the first day of employment.

“Evidence: 1. The record of staff 1 documents the orientation date as 8/23/22. The fingerprint results are dated 8/31/22. 2. The director verified staff 1 orientation is paid and was conducted starting 8/23/22.”

Rule 22.1-289.035-B-2.

REPEAT VIOLATION Based on record review and interview, the center failed to have staff sign a sworn disclosure statement prior to the first day of employment and have a completed central registry record check by the end of the 30th day of employment.

Rule 8VAC20-770-40-D-2.

Based on record review and interview, the center failed to ensure all staff have been certified by a practicing physician or physician assistant to be free from any disability which would prevent him/her from caring for children under his/her supervision prior to start date.

“Evidence: 1. Staff 1’s hire date was 5/1/21. The staff health report is dated 12/14/21. 2. Staff 2’s hire date was 5/1/21. The staff health report is dated 11/24/21.”

Rule 22.1-289.031-A-4.

Based on record review and interview, the center failed to establish procedure in which a daily health screening was conducted by a staff member trained to perform such a screening.

“Evidence: The director stated a daily simple health check is conducted upon the arrival of each child each day. However, the staff conducting the daily simple health screening have not been trained to conduct the screening.”

Rule 22.1-289.031-B-3.

Based on record review and interview, the center failed to obtain fingerprint-based criminal history check determination letters prior to the first day of employment.

“Evidence: 1. Staff 1’s first day of employment was 5/1/21. Per the director a fingerprint-based criminal history check has not been completed for staff 1. 2. Staff 2’s first day of employment was 5/1/21. Per the director a fingerprint-based criminal history check has not been completed for staff 2.”

Rule 22.1-289.035-B-2.

Based on record review and interview, the center failed to obtain a copy of the results of criminal history record check and sex offender registry check from any state in which the applicant has resided in the preceding five years prior to employment.

“Evidence: 1. Staff 2’s date of hire was 5/1/21. Staff 2’s sworn statement states the staff 2 lived in Florida within the last five years. 2. The director stated no criminal history record check and sex offender registry check were completed for Florida.”

Rule 22.1-289.035-B-4.

Based on record review and interview, the center failed to to have staff sign a sworn disclosure statement prior to the first day of employment and obtain the results of a completed central registry record check by the end of the 30th day of employment.

“Evidence: 1. Staff 1’s hire date was 5/1/21. The director stated a central registry background check and sworn statement was not completed for staff 1. 2. Staff 2’s hire date was 5/1/21. The director stated a central registry background check and sworn statement was not completed for staff 2.”

Rule 8VAC20-770-40-D-2.