Atlantic Coast Athletic Clubs of Virginia, LLC

Based on observation and interview, the center failed to ensure a current written confidential list of all children’s allergies, sensitivities, and dietary restrictions were accessible to all staff who work with children in each room or area where children are present.

“Evidence: The classroom for child 1 was observed and an allergy list could not be found. The teacher stated they do not have an allergy list in the classroom.”

Rule 8VAC20-780-40-M.

Based on a review of three injury reports, the center failed to document all required information on one of the three reports reviewed.

“Evidence: The injury report for child 6 dated 8/6/23, did not contain the date, time & how the parent was notified.”

Rule 8VAC20-780-550-P.

Based on interview, the center failed to ensure behavioral guidance was constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.

“Evidence: 1. Per the director who witnessed the incident on a video recording, on 01/31/2023 a staff member yelled at a first grade child and pulled him up by the collar of his shirt to get him to follow her.”

Rule 8VAC20-780-400-B.

Based on record review and interview, the center failed to ensure children’s injuries were maintained in writing and included all the required information.

“Evidence: An injury report dated 11/9/21 did not contain the time and method the parent was notified.”

Rule 22VAC40-185-550-M.

Based on record review and interview the center failed to obtain all required information for one out of four children’s records.

“Evidence: 1. The record for child 4 did not contain the phone number for either of the two required emergency contacts. 2. The director stated the child was new to the area and the parent listed new neighbors they did not have the phone numbers for yet.”

Rule 22VAC40-185-60-A.

Based on record review or interview, the center failed to obtain a sworn statement or affirmation prior to employment for two out of four employee records reviewed.

“Evidence: 1. The orientation document for staff 3 documents the hire date as 6/1/21. The sworn statement is dated 6/6/21. 2. The orientation document for staff 4 documents the hire date as 6/1/21. The sworn statement is dated 6/5/21.”

Rule 22VAC40-191-60-B.

Based on record review and interview, the center failed to obtain fingerprint background check results prior to hire for two out of four staff records reviewed.

“Evidence: 1. The orientation document for staff 3 documents the hire date as 6/1/21. The fingerprint results are dated 6/9/21. 2. The orientation document for staff 4 documents the hire date as 6/1/21. The fingerprint results are dated 6/10/21. 3. The director stated the results were obtained prior to starting to work with children but not prior to hire.”

Rule 63.2(17)-1720.1-B-2.

Based on record review and interview, the center failed to obtain a sex offender registry check for a staff member that lived out-side-of Virginia within the last five years.

“Evidence: 1. The record for staff 2 documents the hire date as 3/15/21. The record does not contain a sex offender registry check. 2. The director stated she believed the background check they completed covered this.”

Rule 63.2(17)-1720.1-B-4.