United Community Ministries Inc.

No child day center licensed in accordance with the provision of this chapter shall continually employ any person that has not completed background checks in the previous 5 years.

“The out-of-state central registry search for Staff #3 expired in July 2026.”

Rule 22.1-289.035-A.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“There was no documentation of immunizations in Child #3’s record. The child began attending in February 2026.”

Rule 8VAC20-780-130-A.

The center shall obtain documentation of additional immunizations once every 6 months for children under the age of 2 years.

“The immunizations on-file for Child #1 were dated August 2025, when the child was 2 months old. The immunizations on-file for Child #5 were dated January 2022, when the child was 2 months old.”

Rule 8VAC20-780-130-E.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, chipped or peeling paint, and breakage of any equipment.

“Peeling paint was observed on walls in a bathroom stall in one classroom. A hard plastic play kitchen located on the playground was observed to have broken pieces that created jagged points.”

Rule 8VAC20-780-270-A.

Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date. Such sharing of information shall be documented.

“There was no documentation that parents of Child #1 had reviewed the required information since June 2025. There was no documentation that parents of Child #4 had reviewed the required information since September 2025. There was no documentation that parents of Child #5 had reviewed the required information since September 2025.”

Rule 8VAC20-780-420-E-3.

Prepared infant formula shall be refrigerated, dated and labeled with the child’s name.

“A total of 5 infant bottles were not labeled with the date in one classroom.”

Rule 8VAC20-780-570-E.

The center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information, but not limited to, documentation of viewing the child’s proof of identity and age.

“There was no documentation of Child #3’s proof of identity. The child has been attending since February 2026.”

Rule 8VAC20-780-60-A.

In each grouping of children at least 1 staff member who meets the qualifications of a program leader or program director shall be regularly present.

“On 8/7/26, Staff #1 was working alone in an infant-age group though there was no documentation that the staff person was qualified for a lead teacher position.”

Rule 8VAC20-780-340-D.

Roughly handling a child is forbidden.

Rule 8VAC20-780-410-1.

Staff records shall include documentation that each staff possesses the education, certification, training and experience required by the job position.

“There was no documentation that Staff #1 had the minimum education and training requirements for the lead teacher position she was working.”

Rule 8VAC20-780-70.

The center’s procedures for administering medication shall include methods to prevent use of outdated medication.Include methods to prevent use of outdated medication.

“The medication present for Child 1 has been expired for over five months.”

Rule 8VAC20-780-510-E.

Children’s records shall contain the name, address, and telephone number for each custodial parent’s place of employment or school attendance, if applicable.

“Child 2’s record did not contain the work addresses and phone numbers for the listed parents.”

Rule 8VAC20-790-540-B-3.

Staff who work directly with children shall, annually attend the department’s health and safety update course.

“There was no documentation that the 2025 Heath and Safety Update Training was completed by Staff 1, 2, 3, 4, or 5.”

Rule 8VAC20-790-600-F.

Children’s records shall contain the address for each custodial parent’s place of employment or school attendance.

“Child 5’s record did not contain the address for the parent’s listed place of employment.”

Rule 8VAC20-790-540-B-3.

Children’s records shall be maintained with all required information.

“Child 5 and 7’s record did not contain addresses for all listed emergency contacts.”

Rule 8VAC20-780-60-A.

22.1-289.035-B-2

“All employees are to submit to a fingerprint criminal record check prior to employment. Staff 1, who was working on the date of inspection did not have the results of a criminal record check on file.”

Rule 22.1-289.035-B-2.

8VAC20-780-70

“Records for staff shall be maintained with all required information. Staff 1’s record did not contain the results of all required background checks, or documentation that 1 of the 2 required references were checked prior to employment.”

Rule 8VAC20-780-70.

8VAC20-780-280-B

“REPEAT VIOLATION Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children. Evidence: An container of bleach and water solution was observed on a countertop in the Prekindergarten classroom.”

Rule 8VAC20-780-280-B.

8VAC20-780-60-A

“Based on record review, one child’s file did not contain all required information. Evidence: Child 2’s record did not contain the name or contact information for one parent or guardian.”

Rule 8VAC20-780-60-A.

8VAC20-780-270-A

“Based on observation, areas inside the center were not maintained in an operable condition. Evidence: In the Early Preschool classroom a 10 inch section of vinyl baseboard was observed to be missing next to the bathroom.”

Rule 8VAC20-780-270-A.

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: A spray bottle of bleach and water was observed unlocked, above a mirror in the Preschool classroom.”

Rule 8VAC20-780-280-B.

8VAC20-780-510-P

“Based on record review, the center did not notify parents that medication has to be picked up within 14 days of the expiration of the medication authorization form. The medication was not sent home or disposed of by the center. Evidence: On the date of inspection medication foe Child 1 was present in the center. The current medication authorization form expired on 6/3/2022.”

Rule 8VAC20-780-510-P.

Based on record review, the center did not maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8.

“Evidence: The posted allergy list in the preschool classroom did not contain the allergy information of a child with a diagnosed food allergy, allergy plan and emergency medications.”

Rule 8VAC20-780-40-M.