Montessori School of Herndon

8VAC20-780-550-F

“Lockdown procedures shall be practiced at least annually. The center did not complete a lockdown drill in 2025.”

Rule 8VAC20-780-550-F.

An annual approval from the health department is required.

“The centers last health inspection was conducted on 10/23/2024 and is over a year old.”

Rule 8VAC20-780-260-B.

The following record shall be kept for each staff person: Background checks as required regulation 289.035 B-4 Out of State Background Checks.

“Staff #3 who has been employed for 30 months does not have evidence of completed out of state background checks.”

Rule 22.1-289.035-B-4.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #3 ( Age 2 years) does not have an immunization record on file.”

Rule 8VAC20-780-130-A.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“Preschool/School-age classroom did not have cabinet with cleaning supplies locked in the boys bathroom.”

Rule 8VAC20-780-280-B.

The center shall meet the proof of child identity and age requirement within 7 days of the child attending the facility.

“Child #3 (age 2 years) has been enrolled for 30 days and has no proof of identity on file.”

Rule 8VAC20-780-40-G.

When food is brought from home the food container must be clearly dated.

“10 out of 17 lunchboxes checked were not labeled with a date.”

Rule 8VAC20-780-560-G.

Staff must have subsequent background checks done every 5 years.

“Staff 2 has background checks that must be redone, last background checks are more than 5 years old.”

Rule 22.1-289.035-A.

Every two years a staff must have a subsequent TB screening done.

“One staff, staff 1 is missing a subsequent TB screening.”

Rule 8VAC20-780-160-C.

Staff must complete 16 hours of training annually.

“Staff 1 and Staff 2 are missing training hours, Staff 1 completed 5.5 hours in the last year and Staff 2 completed 3 hours in the last year.”

Rule 8VAC20-780-245-A.

A staff must have two refences in the staff file.

“One staff, staff 3, is missing a second reference.”

Rule 8VAC20-780-70.

8VAC20-780-40-M

“Based on documentation review, the written list of all children’s allergies, sensitivities, and dietary restrictions did not meet all requirements. Evidence: 1) The allergy lists available for review were not dated as required.”

Rule 8VAC20-780-40-M.

8VAC20-780-510-L

“Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) On the date of inspection, medication in Room 4 was observed in a cubicle, stored in a Ziploc bag, with no locking method.”

Rule 8VAC20-780-510-L.

8VAC20-780-550-E

“Based on documentation review, Shelter in place procedures were not practiced a minimum of twice per year. Evidence: 1) The emergency drills log provided for review, did not have a second shelter in place drill documented for the year 2023.”

Rule 8VAC20-780-550-E.

8VAC20-780-560-G

“Based on the review of the lunch boxes in two rooms, the center failed to ensure lunchboxes were labeled with names and dates. Evidence: Out of 10 lunchboxes checked, 7 did not have dates or names of the child.”

Rule 8VAC20-780-560-G.

8VAC20-780-60-A

“Based on the review of medications reviewed at the center, the center failed to get some of the required information. Evidence: One child, out of four children’s files reviewed, Child 2,is missing the allergy action plan for an emergency medication.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on the review of 2 new staff records, the center failed to get some of the required paperwork to make the file complete. Evidence Based on the review of 2 staff records, Staff 1, is missing 2 references.”

Rule 8VAC20-780-70.

8VAC20-780-130-A

“Based on the review of children’s records the center failed to get immunization records for a child. Evidence: Based on the review of 5 children’s files, one child, child 1, is missing immunization records.”

Rule 8VAC20-780-130-A.

8VAC20-780-140-B

“Based on the review of records, the center failed to get a physical for one child. Evidence: Based on the review of 5 children’s records the center failed to get a physical.”

Rule 8VAC20-780-140-B.

8VAC20-780-350-B-4

“Based on the observation at the beginning of the inspection, A grouping of children were out of ratio at the beginning of the inspection. Evidence: Based on observation,at 10:40 a, when the inspector arrived, one teacher was present with 26 children ages 3- school age. The children were playing on the blacktop.The school age teacher had gone inside and the other teacher had taken a child to the bathroom.”

Rule 8VAC20-780-350-B-4.

8VAC20-780-550-D

“Based on the review of emergency drills the center failed to conduct an emergency drill each month. Evidence: The center failed to conduct an emergency drill for December 2022.”

Rule 8VAC20-780-550-D.

8VAC20-780-540-E

“Based on the review of the nonmedical emergency supplies, the center failed to have a battery operated radio. Evidence: The center has a radio but does not have batteries for the radio.”

Rule 8VAC20-780-540-E.

Based on staff record review, the center did not obtain background checks for staff members every five years from the date of the initial background check.

“Evidence: 1. Staff #1?s most recent sworn statement was dated 7/15/2016. 2. Staff # 3?s most recent sworn statement was dated 09/23/2016. 3. Staff #1?s most recent central registry finding was dated 12/21/2016. 4. Staff #3?s most recent central registry finding was dated 12/14/2016.”

Rule 22.1-289.035-A.

Based on child record review, each child did not have a physical examination by or under the direction of a physician before the child’s attendance or within 30 days of the child’s first day of attendance.

“Evidence: At the time of inspection, child #1 (start date: 01/05/2022) did not have a physical examination in their file.”

Rule 8VAC20-780-140-A.

Based on staff record review, staff members did not obtain and submit the results of a follow-up tuberculosis (TB) screening every two years from the date of the initial screening or testing.

“Evidence: 1. Staff #1?s most recent TB screening was dated 12/31/2018. 2. Staff #2?s most recent TB screening was dated 06/11/2018. 3. Staff #3?s most recent TB screening was dated 12/18/2018.”

Rule 8VAC20-780-160-C.

Based on observation, areas and equipment of the center, inside and outside, were not maintained in a clean, safe and operable condition.

“Evidence: The white and red wooden border around the playground had splintered, cracked wood and chipped paint.”

Rule 8VAC20-780-270-A.

Based on observation, resilient surfacing did not comply with minimum safety standards where playground equipment was provided.

“Evidence: The ground was bare at the bottom of the blue double slide.”

Rule 8VAC20-780-330-B.

Based on staff interview, the center did not develop and implement a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff or team of staff members.

“Evidence: Staff #1 stated that the center does not have a written policy and procedure describing how the center will ensure that each group of children receives care by consistent staff.”

Rule 8VAC20-780-350-F.

Based on staff interview, the center did not develop written procedures for prevention of abusive head trauma.

“Evidence: Staff #1 stated that the center does not have written procedures for abusive head trauma.”

Rule 8VAC20-780-40-K.

Based on observation, nonprescription medication was not in the original container with the direction label attached.

“Evidence: During the inspection, nonprescription medication for child #2 was not in the original container with the direction label attached.”

Rule 8VAC20-780-510-H.

Based on observation, when an authorization for medication expired, the parent was not notified that the medication needs to be picked up within 14 days or the parent must renew the authorization.

“Evidence: The long term prescription medication for child #3 had a parent authorization that expired on 09/03/2021. The authorization form was signed by the parent and not the physician, allowing the form to be good for 14 days, not a year.”

Rule 8VAC20-780-510-P.

Based on record review and staff interview, shelter in place procedures were not practiced a minimum of twice per year.

“Evidence: 1. Shelter-in-place drills were not recorded on the drill log. 2. Staff #1 stated that shelter-in-place drills did not take place.”

Rule 8VAC20-780-550-E.

Based on record review and staff interview, lockdown procedures were not practiced at least annually.

“Evidence: 1. Lockdown drills were not recorded on the drill log. 2. Staff #1 stated that lockdown drills did not take place.”

Rule 8VAC20-780-550-F.

Based on child record review, a written agreement including a statement that the center will notify the parent when the child becomes ill and a statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease was not in each child’s record by the first day of the child’s attendance.

“Evidence: Child #1 did not have a signed agreement”

Rule 8VAC20-780-90-A.

22VAC40-185-160-A

“Based on record review, Each staff member shall submit documentation of a negative tuberculosis screening. Documentation of the screening shall be submitted no later than 21 days after employment. Evidence: Staff #1, date of hire 8/2/2021 does not have documentation of a negative Tb screening.”

Rule 22VAC40-185-160-A.