Kiddie Country Day Care

Injury prevention procedures shall be updated at least annually based on documentation of injuries and a review of the activities and services.

“Injury prevention procedures were not reviewed annually, date of most recent over a year ago, 7/29/2025.”

Rule 8VAC20-780-40-J.

REPEAT VIOLATION Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date.

“Staff did not request annually parent confirmation that the required information in the child’s record is up to date for children #6, #7, #8 and #9.”

Rule 8VAC20-780-420-E-3.

The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with the center’s own policies and procedures. The center’s policy/protocol regarding forbidden actions was not followed.

“On 11/6/2025, staff #1 was observed and stated they called child#1 a name and subjected children to profane language.”

Rule 8VAC20-780-40-E.

Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.

“On 11/6/2025, staff #1 was observed and stated they did not give behavioral guidance in a manner that was constructive in nature.”

Rule 8VAC20-780-400-B.

The following actions or threats thereof are forbidden: roughly handling a child.

“On 11/6/2025, staff #1 was observed and stated they lifted child#1 over other children, to place at the end of the line of children.”

Rule 8VAC20-780-410-1.

REPEAT VIOLATION The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #3, employed for more than 30 days, did not have documentation of requesting a central registry check or criminal history check from a state, resided in past 5 years.”

Rule 22.1-289.035-B-4.

Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening and shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician’s designee, or an official of the local health department.

“TB screening document for staff #3 did not identify the person and was not signed by a physician, physician’s designee, or an official of the local health department. TB screening for staff #6 was obtained 120 prior to the time of employment.”

Rule 8VAC20-780-160-A.

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. Child #8’ record did not contain information for a 2nd emergency contact person.”

Rule 8VAC20-780-60-A.

REPEAT VIOLATION Staff records shall contain name, address, and telephone number of a person to be notified in an emergency which shall be kept at the center.

“Staff #3’s record did not have information of an emergency contact.”

Rule 8VAC20-780-70.

A written agreement between the parent and the center shall be in each child’s record by the first day of the child’s attendance. The agreement shall be signed by the parent and include statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately.

“Child #8s record did not have parental signature of notification of communicable disease.”

Rule 8VAC20-780-90-A.

Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date.

“Child #2 and child #10’s records did not have confirmation parent confirmation that the required information in the child’s record is up to date. Child#1 information was from 2022, child #10’s information was from 2023.”

Rule 8VAC20-780-420-E-3.

REPEAT VIOLATION For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“The written classroom attendance form in classroom #3 was not accurately marked for children in attendance. The form had 12 children and there were 16 children in the classroom.”

Rule 8VAC20-780-80-A.

Children under 10 years of age always shall be within actual sight and sound supervision of staff.

“On 10/21/24 Staff left a 3yo alone on the enclosed school playground from approximately 5:35 pm to 5:43 pm.”

Rule 8VAC20-780-340-F.

The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with the center’s own policies and procedures.

“The center’s policy/protocol regarding knowing where children are verbally and written tracking/name-to-face forms, for the Cats classroom from October 15-18th and 21st, 2024, were not accurate.”

Rule 8VAC20-780-40-E.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“A review of written record of arrival and departure of children was incorrect on 10/21/24 at 5:20pm. Documented time of last child departing was 5:20pm. 5 student departures were unaccounted for; nine children on record as present, but only four were present.”

Rule 8VAC20-780-80-A.

22.1-289.035-B-4

Rule 22.1-289.035-B-4.

8VAC20-780-260-B

“Based on record review and interview the center did not have annual approval from the health department or approvals of a plan of correction, for meeting requirements for water supply and sewage disposal system. Evidence: The center did not have current Environmental and Sanitation report.”

Rule 8VAC20-780-260-B.

8VAC20-780-510-E

“Based on observation, the center did not follow its own procedure for methods to prevent use of outdated medication. Evidence: Child #9’s medications expired 5/2024.”

Rule 8VAC20-780-510-E.

8VAC20-780-510-P

“Based on documentation review and observation, authorization for medication expired, and the authorization was not renewed by parent. Medications were not picked up by the parent within 14 days nor disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet. Evidence: 1. Child #8’s medications were on site, medication authorization expired 5/2024.”

Rule 8VAC20-780-510-P.

8VAC20-780-550-D

“Based on record review and interview, the center did not practice evacuation drills monthly. Evidence: Drill record did not have dates for 3:12 months. (Jan, June 2024 and 11/2023)”

Rule 8VAC20-780-550-D.

8VAC20-780-550-P

“Based on record review and interview, the center’s written record of children’s serious and minor injuries did not contain all required information. Evidence: 1. Incident/Accident/Injury reports did not have any future action to prevent recurrence of the injury. 2. Date and time when parents were notified of children’s serious and minor injuries was missing from several reports”

Rule 8VAC20-780-550-P.

8VAC20-780-60-A

“Based on record review, the center’s files for children did not contain all required information. Evidence: 1. Child #4 and Child #6 records did not have address of a second designated person to call in an emergency if a parent cannot be reached. 2. Child #1’s record and Child #3’s record did not contain documentation of child updates and annual confirmation of up-to-date information in the child’s record, as required.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on record review, documentation that two or more references as to character and reputation as well as competency were not checked before employment. Evidence: Staff #1 DOH 5/30/2024, references marked as checked 6/24/2024. Staff #3 DOH 5/30/2024 references marked as checked 7/2/2024”

Rule 8VAC20-780-70.

Based on record review, staff records did not all contain required information.

“Evidence: 1.Staff #1’s record was missing an emergency contact. 2.Staff #5’s record was missing 1 of 2 required references as to their character and reputation, as well as competency required prior to the first day of employment.”

Rule 8VAC20-780-70.

Based on review of medication and interview, medication with an expired authorization form was not returned to the parent within 14 days of expiration.

“Evidence: The medication authorization form for a medication for child#6 expired on 10/3/2022. The medication was observed on-site during the inspection.”

Rule 8VAC20-780-510-P.

Based on observation, cleaning materials were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: Two spray bottles of sanitizer solution were observed on top of the high wall that separates the hallway from the changing tables. The spray bottles were inaccessible to children but they weren’t locked.”

Rule 8VAC20-780-280-B.

Based on record review, children’s records did not all contain required information.

“Evidence: Child# 3’s record was missing the house number and street number for both emergency contacts.”

Rule 8VAC20-780-60-A.

Based on staff interviews and documentation review, staff failed to carry out their assigned responsibilities in accordance with the Center’s required training.

“Evidence: Despite documentation of completed required training, Staff #1 was unfamiliar with the responsibilities of a mandated reporter and stated that ?this is the first time I’ve heard of that term mandated reporter?. Staff #1 acknowledged their signature on the training documentation dated 08/06/2021.”

Rule 8VAC20-780-180-A.

8VAC20-780-290-A-3

“Based on observation of the Center, protective covers for electrical outlets were not found. Evidence: The electrical strip located in the before and after school classroom had 4 outlets that did not have protective coverings. This classroom was currently being used by preschool children.”

Rule 8VAC20-780-290-A-3.

8VAC20-780-350-B-3

“Based on observation of the Butterfly classroom, a ratio of a 1:8 was not maintained. Evidence: The Butterfly class had a total of 14 children (2 years of age) with 1 staff. The second staff had left the classroom to use the bathroom.”

Rule 8VAC20-780-350-B-3.

8VAC20-780-470-A

“Based on observation of the outside area, an outside pool was not locked when not in use. Evidence: 1. The gate leading to the outside pool was left open and unlocked by a maintenance contractor. 2. Children were outside playing and riding tricycles adjacent to the open gate. 3. Two staff were present outside during this time and failed to close the gate leading to the pool.”

Rule 8VAC20-780-470-A.

8VAC20-780-560-L

“Based on observation of lunch time, staff failed to sit with children while they ate. Evidence: Some children were observed finishing their lunches while staff were observed sweeping food that had dropped onto the floor and setting up cots in order to transition to nap time.”

Rule 8VAC20-780-560-L.

Based on staff interviews and staff written statements, a report of a suspected incident of child abuse was not reported in accordance with ? 63.2-1509 of the Code of Virginia.

“Evidence: Staff #1 suspected physical abuse involving Child #1. Staff #1 failed to report the suspected incident of child abuse to the local government agency and/or Center Administration.”

Rule 8VAC20-780-80-B.