Saint Yared Childcare Academy

A staff member on-site shall have current Daily health observation training.

“There were no staff on-site with current documentation of having received daily health observation training.”

Rule 8VAC20-780-245-K.

Areas and equipment shall be maintained in clean safe and operable condition.

“Student sink in school age care area was observed to no work and pipes covered in rust. Rust in bathroom metal dividers used by preschool children.”

Rule 8VAC20-780-270-A.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present

“There were three children with preferences or restrictions that were not written on a current list in each classroom where children were present.”

Rule 8VAC20-780-40-M.

The center is required to obtain a copy of the results of the central registry before an employee can be alone with children.

“Staff A was alone transporting children to school on 10/15/2025. Staff A’s start date 10/14/2025.”

Rule 22.1-289.035-B-3. From a complaint.

The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

“The vehicle used to transport children to and from school had an expired state inspection. The state inspection had been expired for for seven months.”

Rule 8VAC20-780-40-E. From a complaint.

The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises.

“The inspection report completed on 7/1/2025 was not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

Each child shall have a physical examination by or under the direction of a physician within 30 days after the first date of attendance.

“Child C does not have a record of physical exam on file. Child has been enrolled 1 year and 3 months.”

Rule 8VAC20-780-140-A.

There shall always be at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children.

“0 of three staff working at the center are currently certified in Daily Health Observation training.”

Rule 8VAC20-780-245-L.

Repeat

“The operational responsibilities of the licensee shall ensure that the center is in compliance with it’s own policies and procedures that are required by these standards. The licensee did not ensure that the center’s own policies and procedures required by the standards have been updated . 1. Program does not have a current continuity of care plan. 2. Program does not have a current discipline plan and steps taken in response.”

Rule 8VAC20-780-40-E.

Repeat

“Records and reports on children and staff required by this chapter shall be maintained and made accessible for two years after termination of services or separation from employment unless specified otherwise. On 9/10/2025 staff did not have access to staff records during the unannounced inspection.”

Rule 8VAC20-780-50-B.

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain required information: Child A - Annual review of record was due 12/2/2024 Child B- Annual review of record overdue by 2 months. 7/2025 Child C- Annual review of record over due by 3 months. 6/2025 and is missing emergency contact #2 name, address and telephone number.”

Rule 8VAC20-780-60-A.

8VAC20-780-200-A

“The center shall have a qualified program director or a qualified back-up program director who meets one of the director qualifications who shall regularly be on site at least 50% of the center’s hours of operation. 1. Staff C was not present onsite 6/17/2025, 6/18/2025, 6/19/2025, 6/20/2025, 6/24/2025, 6/25/2025, 6/26/2025, 6/27/2025. 2. Staff C confirmed there are no other staff at the center that are director or back up director qualified.”

Rule 8VAC20-780-200-A. From a complaint.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“Staff A and Staff B were unable to ensure care and guidance on multiple occasions. 1. Staff A and Staff B were unable to communicate expectations clearly to Child #1 who was running to multiple areas of the center and climbing the shelves and jumping off. Child #1 was observed running from the teachers and hitting and pushing multiple children around the room.”

Rule 8VAC20-780-340-A. From a complaint.

During the stated hours of operation, there always shall be on the premises and on field trips when one or more children are present one staff member who meets the qualifications of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age, with direct means for communication between the two of them.

“Staff C who is in the process of verifying documentation for Director qualifications was not present on site 6/17/2025, 6/18/2025, 6/19/2025, 6/2025, 6/24/2025, 6/25/2025, 6/26/20256/27/2025.”

Rule 8VAC20-780-340-C. From a complaint.

The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

“The licensee did not ensure that the center’s own policies and procedures required by the standards wer e followed: 1. Program does not have a current continuity of care plan. 2. Program does not have a current discipline plan and steps taken in response.”

Rule 8VAC20-780-40-E. From a complaint.

8VAC20-780-400-A

Rule 8VAC20-780-400-A. From a complaint.

8VAC20-780-400-B

“Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts. 1. Staff A, Staff B and Staff C are unable to redirect children in the afterschool program and to resolve conflicts. 2. Staff A and Staff B attempt to engage with children, however, the children continue to use language that is unknown to staff.”

Rule 8VAC20-780-400-B. From a complaint.

8VAC20-780-420-B

“Staff shall promptly inform parents when persistent behavioral problems are identified; such notification shall include any disciplinary steps taken in response. 1. Parents are notified verbally when persistent behavioral problems are identified. Staff C will take over 7 days to respond and no disciplinary steps are documented and implemented.”

Rule 8VAC20-780-420-B. From a complaint.

Records and reports on children and staff required by this chapter shall be maintained and made accessible.

“On 7/1/2025 there was no administration on site that had access or knowledge of staff or child records during the unannounced inspection.”

Rule 8VAC20-780-50-B. From a complaint.

The center must request a search of the central registry prior to the employees first day of employment. The staff is supervised at all times by an individual with all required background checks completed within the last five years.

“Staff A transported children to schools on April 7, 2025 from approximately 8:00 am to 8:50 am. Staff A was not supervised during that timeframe by a staff member with completed background searches. Staff A had been employed for 6 days.”

Rule 22.1-289.035-B-3. From a complaint.

Program directors shall be at least 21 years of age and shall meet one of the following: A1-4

“There is not a qualified director on-site. Staff B stated that the director was on leave. Staff B is not director qualified and has not taken additional training to become director qualified.”

Rule 8VAC20-780-190-A. From a complaint.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“Staff A did not maintain written attendance as Child A was dropped off to school on 4/7/2025.”

Rule 8VAC20-780-80-A. From a complaint.

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee’s first day of employment. Staff A who had been employed with the facility for 12 days, did not have a central registry search requested.”

Rule 22.1-289.035-B-3.

8VAC20-780-160-A

“Documentation of a negative tuberculosis screening must be submitted at the time of employment, before coming in contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #1 had no documentation and had been employed 12 days.”

Rule 8VAC20-780-160-A.

Areas of the center were not maintained in clean condition.

“The bathroom by the front door used by older children had not been cleaned or sanitized in the sink and toilet area. There were viable areas of dirt build up.”

Rule 8VAC20-780-270-A.

Repeat

“Electrical outlets shall have protective covers that cannot be swallowed by children. Electrical outlet under the alphabet did not have covers.”

Rule 8VAC20-780-290-A-3.

Restrooms areas provided for children shall be equipped with soap, toilet paper and disposable towels within reach of children.

“There was no soap or paper towels in the bathroom used by older children.”

Rule 8VAC20-780-320-B.

Cots when used by children for designated rest period shall have linens consisting of a top and bottom cover or a one - piece covering which is open on three sides.

“Two children did not have a bottom cover during nap time.”

Rule 8VAC20-780-450-A.

Repeat

“Staff record requires documentation of two or more references as to character and reputation as well as competency before employment or volunteering. Staff A who was employed for two weeks, was missing 2 of 2 required references.”

Rule 8VAC20-780-70.

22.1-289.035-B-2

“Providers must obtain a completed national criminal background check prior to the employees first day of employment. Staff #1, who was employed for 1 day, did not have a completed national criminal background check.”

Rule 22.1-289.035-B-2.

22.1-289.035-B-3

“The center must request a search for the central registry prior to the employees first day of employment. Staff #1, who was employed for one day , did not have a central registry search requested.”

Rule 22.1-289.035-B-3.

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming in contact with children. The screening for Staff #1 was not completed by day 1 of hire. Staff was employed 1 day.”

Rule 8VAC20-780-160-A.

8VAC20-780-290-A-3

“Electric outlets shall have protective covers that cannot be swallowed by children. Electric outlet under step had prongs of cover in outlet but plastic cover was broken off in outlet.”

Rule 8VAC20-780-290-A-3.

8VAC20-780-70

“Staff record requires documentation of two or more references as to character and reputation as well as competency before employment or volunteering. Staff#1, who was employed for one day, was missing 1 of 2 required references.”

Rule 8VAC20-780-70.

8VAC20-780-340-A

“340 A. When staff are supervising children, they shall always ensure their care, protection and guidance. A child received an injury while supervised by staff. 1. Child #1 (age 6) choked child #2 ( age 6) while in the care of staff #1 on September 30, 2024 at approximately 5:50 pm. A third child in the classroom attempted to help when staff #1 did not immediately respond.”

Rule 8VAC20-780-340-A. From a complaint.

340 C. During the stated hours of operation there shall always be one staff member who meets the qualifications of program leader or program director and an immediately available staff member.

“Staff #1 was the only staff member present on 9/30/2024 from approximately 5:30 pm to 6:30 pm”

Rule 8VAC20-780-340-C. From a complaint.

8VAC20-780-340-D

“340D. Each grouping of children shall have at least one staff regularly present who meets the lead teacher qualification. Staff #1 in the afterschool class does not have documentation of 12 hours of supervised programmatic experience.”

Rule 8VAC20-780-340-D. From a complaint.

8VAC20-780-550-P

“The center did not maintain a written record of children’s serious injury and minor injuries in which entries are made the day of the occurrence. 1. Child #2 was choked by another child and no written documentation was made the day of occurrence ( 9/30/2024). 2. Staff #1 when asked by parent what had occurred stated ? it wasn’t a big deal?.”

Rule 8VAC20-780-550-P. From a complaint.

8VAC20-780-550-P

“The center did not maintain a written record of children’s serious injury and minor injuries in which entries are made the day of the occurrence. 1. Child #2 was choked by another child and no written documentation was made the day of occurrence ( 9/30/2024). 2. Staff #1 when asked by parent what had occurred stated ? it wasn’t a big deal?.”

Rule 8VAC20-780-550-P. From a complaint.

Based on record review, center did not maintain written permission from parent of children who participate in swimming with a parent statement of child’s swimming skills.

“Evidence: The was no parent statement of child’s swimming skills on the signed permission slips for permission for children who will be swimming.”

Rule 8VAC20-780-480-B.

Based on record review and interview, documentation for emergency evacuation, shelter in place and lock down drills we not available.

“Evidence: Drill logs could not be located during the inspection.”

Rule 8VAC20-780-550-G.

8VAC20-780-550-P

“Based on record review, required information was not maintained on child injury reports. Evidence: 4 of 4 accident reports reviewed were missing date and time, method parent notified and parent/ teacher signatures.”

Rule 8VAC20-780-550-P.

Based on record review, child record was incomplete.

“Evidence: Child A’s record is missing parents place of employment and phone number.”

Rule 8VAC20-780-60-A.

8VAC20-780-200-A

“Based on record review, the center does not have a qualified director on site. Evidence, there is no staff on site that meets the qualifications of program director based on review of educational experience.”

Rule 8VAC20-780-200-A.