Lincolnia Academy of Early Learning

The required ratio for children ages 3 years to school age is one staff per 10 children.

“One staff member was observed alone with 11 children from approximately 12:30pm-12:33pm”

Rule 8VAC20-780-350-B-4.

When a child is placed in a high chair the protective belt shall be fastened securely.

“Three infants, approximately 11-12 months, were in a high chair without the protective belt fastened.”

Rule 8VAC20-780-570-A.

Prepared infant formula shall be refrigerated, dated and labeled with the child’s name.

“One bottle in the infant room refrigerated was not dated.”

Rule 8VAC20-780-570-E.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“At approximately 12:00pm on 9/29/2026, there were 6 children present in the infant room, but only 5 were marked present on the attendance record.”

Rule 8VAC20-780-80-A.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“During the inspection, a five-month-old child was observed sitting in a bouncy seat with a blanket covering the top of their head and eyes. The teacher stated that the blanket was used to help the child sleep.”

Rule 8VAC20-780-340-A.

When food is brought from home the food container must be clearly dated.

“One child’s lunch container in the toddler classroom was not dated.”

Rule 8VAC20-780-560-G.

Children’s hands shall be washed with soap and running water after toileting, or any contact with blood, feces or urine.

“Staff # 2 changed two children’s diapers in the toddler room and did not wash the children’s hands with soap and water.”

Rule 8VAC20-780-500-A. From a complaint.

The diapering surface shall be cleaned with soap and at least room temperature water and sanitized after each use.

“Staff #2 did not clean the diaper-changing surface. They sanitized the diaper-changing surface, but did not allow it to dry for at least two minutes.”

Rule 8VAC20-780-500-B. From a complaint.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #5 is currently working and has a TB screening that was dated 30 days after their first day of employment.”

Rule 8VAC20-780-160-A.

22.1-289.035-B-2

“Providers must obtain a completed national criminal background check prior to the employee’s first day of employment. Staff B, who had been employed for over 3 weeks, did not have a completed national criminal background check.”

Rule 22.1-289.035-B-2.

8VAC20-780-210-A

“Program leaders shall be at least 18 years of age, have fulfilled a high school program completion or the equivalent and meet one of the additional requirements, There is no documentation on file to demonstrate that Staff B is qualified to be in a lead teacher position.”

Rule 8VAC20-780-210-A.

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Documentation for Staff D of the required VDOE sponsored course was overdue by 2 months when completed.”

Rule 8VAC20-780-240-A.

8VAC20-780-240-B

“Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Documentation of orientation for Staff A was overdue by 3 weeks. Documentation of orientation for Staff B was overdue by 2 weeks. Documentation of orientation for Staff D was overdue by 5 months.”

Rule 8VAC20-780-240-B.

8VAC20-780-245-J-3

“Any child for whom emergency medications such as epinephrine auto injector have been prescribed shall always be in the care of a staff member who meets the requirements to administer the medication. One child has a specific epinephrine auto injector medication onsite. No staff member has certification of training to administer that medication.”

Rule 8VAC20-780-245-J-3.

8VAC20-780-280-B

“Repeat Violation Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Room #1 had cleaning products stored in a cabinet under the sink, not locked. Room #2 had cleaning products in the diapering area, not locked after use.”

Rule 8VAC20-780-280-B.

8VAC20-780-510-F

“A medication authorization shall be available to staff during the entire time it is effective. Child #1, who was present at the center, had a medication on site for which there is no authorization form available.”

Rule 8VAC20-780-510-F.

8VAC20-780-550-G

“Documentation shall be maintained of emergency evacuation, shelter-in-place, and lockdown drills. There was no documentation of an emergency evacuation drill having been conducted in February 2025. There was no documentation of two shelter-in-place drills having been conducted in 2024.”

Rule 8VAC20-780-550-G.

8VAC20-780-550-P

“center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence. The record shall include the date, time and method of parent notification of the injury. 5 of 7 Injury reports reviewed did not contain the time, method of notification or date when the parent was notified.”

Rule 8VAC20-780-550-P.

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information; documentation of child updates and confirmation of up-to-date information in the child’s record. The update for the allergy action plan for child #1 was overdue by 7 days.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

Rule 8VAC20-780-70.

8VAC20-780-80-A

“Repeat Violation For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Room #1 did not have attendance documented for 3/11/25 or 3/12/25.”

Rule 8VAC20-780-80-A.

22.1-289.035-B-1

“Based on a review of records, one staff record did not contain a completed Sworn Disclosure Statement (SDS) prior to the first day of employment. Evidence: Staff A’s record did not contain a completed SDS. (Date of Hire (DOH): 2/26/24)”

Rule 22.1-289.035-B-1.

8VAC20-780-240-C

“Based on a review of records, one staff record did not contain documentation of orientation being completed by the end of the first week of employment. Evidence: Staff A’s record did not have documentation of orientation. (DOH: 2/26/24)”

Rule 8VAC20-780-240-C.

8VAC20-780-280-B

“Based on observation, hazardous materials were not stored locked. Evidence: A bleach water spray bottle was at the diapering area in the infant room, not stored locked.”

Rule 8VAC20-780-280-B.

8VAC20-780-560-G

“Based on observation, food brought from home was not labeled and dated. Evidence: Infant bottles were not dated for one child.”

Rule 8VAC20-780-560-G.

8VAC20-780-70

“Based on a review of records, one staff record did not contain documentation of two references having been checked prior to employment. Evidence: Staff A’s record did not contain documentation of a 2 required references.”

Rule 8VAC20-780-70.

8VAC20-780-80-A

“Based on a review of documentation, a written attendance was not kept in each group of children noting the arrival and departure as it occurs. Evidence: There was no written attendance in the infant room at LI arrival. There were 2 infants present.”

Rule 8VAC20-780-80-A.

8VAC20-780-160-A

“Repeat Violation Based on a review of records, one staff record did not contain documentation of a negative Tuberculosis(TB) screening result conducted in the 30 days prior to employment. Evidence: Staff A’s negative TB screening result on file is dated 10/4/23. (Date of Hire: 12/4/23)”

Rule 8VAC20-780-160-A.

22.1-289.035-B-2

“Based on a review of records, staff records did not contain documentation of a nationwide fingerprint search prior to employment. Evidence: *Staff A’s record contained a completed fingerprint search dated 8/15/23. Date of Hire (DOH): 8/14/23. *Staff B’s record contained a completed fingerprint search dated 6/30/23. DOH: 6/26/23 *Staff C’s record contained a completed fingerprint search dated 9/1/23. DOH: 7/24/23.”

Rule 22.1-289.035-B-2.

8VAC20-780-160-A

“Based on a review of records, staff did not submit a negative tuberculosis screening result at the time of employment and completed within the past 30 calendar days. Evidence: 3 staff records reviewed. *Staff A’s record contains documentation of a negative screening result dated 8/21/23. Date of Hire (DOH): 8/14/23. (Not prior to employment and completed within the previous 30 calendar days. *Staff C’s record contains documentation of a negative screening result dated 11/12/22. DOH: 7/24/23. (Not completed within the previous 30 calendar days)”

Rule 8VAC20-780-160-A.

8VAC20-780-60-A

“Based on a review of records, child records did not contain all required information. Evidence: 3 child records reviewed. * 2 of 3 reviewed did not include documentation of having viewed Proof of Birth. (Children 1, 2) *1 of 3 reviewed did not contain documentation of a complete address for emergency contacts. (Child 2).”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on a review of records, one staff record did not contain documentation of references prior to employment. Evidence: 3 staff records reviewed. *Staff C’s references one file were dated 7/25/23. DOH: 7/24/23.”

Rule 8VAC20-780-70.

22.1-289.036-B-2

“Based on a review of records, Board Officer records are incomplete. Evidence: 1 of 2 records reviewed did not contain documentation of a completed nationwide fingerprint search. (Board Officer #2)”

Rule 22.1-289.036-B-2.

8VAC20-770-40-C-1-a

“Based on a review of records, Board Officer Records are incomplete. Evidence: 2 Board Officers records were reviewed. *1 of 2 records was missing documentation of a Completed Sworn Disclosure Statement (SDS). (Board Officer #2) *1 of 2 records was missing documentation of a completed Central Registry Search (CRS). (Board Officer #2) *1 of 2 records reviewed was missing documentation of a completed CRS dated within 90 days of the date of the application. (Board Officer #1).”

Rule 8VAC20-770-40-C-1-a.

8VAC20-780-40-I

“Based on a review of documentation, the center has not developed a written procedure for injury prevention. Evidence: There is no written injury prevent plan available for review.”

Rule 8VAC20-780-40-I.

8VAC20-780-550-A

“Based on a review of the Emergency preparedness plan, the written plan available for review is incomplete. Evidence: There is no documentation that the plan was developed in consultation with the local or state authorities.”

Rule 8VAC20-780-550-A.