Magnolia Academy Children’s Center

The center shall notify the parent by the end of the day of any known minor injuries.

“On 07/09/2026, a minor injury occurred to child #1, age 4 years, while in care at the center. Staff #1 stated they offered ice to child #1, but the child declined. Minor swelling was observed near child #1’s right eye by the parent. The center did not notify parent of the minor injury before child #1 was signed out by the parent and left the facility.”

Rule 8VAC20-780-550-O. From a complaint.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence.

“On 07/09/2026, a minor injury occurred to child #1, age 4 years, while in care at the center. Minor swelling was observed by the parent near the child’s right eye. Staff #1 stated they offered ice to child #1, but the child declined. It was reported that there was no written record completed for the injury.”

Rule 8VAC20-780-550-P. From a complaint.

Any vehicle used by the center for the transportation of children shall meet the safety standards set by the Department of Motor Vehicles and shall be kept in satisfactory condition to assure the safety of children.

“Bus #1 is used to transport children for field trips and had a state inspection that expired four months ago.”

Rule 8VAC20-780-580-B.

The center must request a search of the central registry prior to the employee’s first day of employment.

“Staff #1, who had been employed for two months, had a central registry search requested six days after first day of employment.”

Rule 22.1-289.035-B-3.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“In classroom #4, classroom #7 and classroom #8, a coat of dust covered the ceiling vent tiles.”

Rule 8VAC20-780-270-A.

Repeat Violation:

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. A can of air freshener with warning labels, ?Keep out of reach of children,? were unlocked in the gymnasium restroom, within reach of children.”

Rule 8VAC20-780-280-B.

Children’s hands shall be washed with soap and running water after toileting, or any contact with blood, feces or urine.

“A staff member changed a child’s diaper in the infant room and did not wash the child’s hands with soap and water.”

Rule 8VAC20-780-500-A.

Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children.

“In the 3-year-old classroom, a bottle of disinfectant spray was observed unlocked in a cubby located in the restroom.”

Rule 8VAC20-780-280-B.

Staff employed by a child day program who have reason to suspect that a child is abused or neglected shall report the matter immediately to the local department’s toll-free child abuse and neglect hotline.

“A staff member witnessed a child being grabbed by the wrist with force, and being forcefully pat on the back during nap time by staff #1. The staff member suspected abuse by staff #1. A report was not made to the Department of Social Services.”

Rule 63.2-1509-A. From a complaint.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“It was reported that on multiple occasions, staff #1 forcefully grabbed children by the arm when children were not listening making children cry. Staff #1 would forcefully pat the backs of children that weren’t listening during nap time making children cry at times.”

Rule 8VAC20-780-340-A. From a complaint.

The operational responsibilities of the licensee shall include ensuring that the center’s activities and services are maintained in compliance with the center’s own policies and procedures that are required by the standards.

Rule 8VAC20-780-40-E. From a complaint.

In order to promote the child’s physical, intellectual, emotional, and social well-being and growth, staff shall interact with the child and one another to provide needed help, comfort, support and use consistency in applying expectations.

“Staff #1 did not provide comfort, support or help to child #1. Staff #1 did not like child #1 and intentionally isolated child #1, age 3 years, from the group during snack time and lunch time. Staff #1 announced how annoyed they were of child #1 on several occasions.”

Rule 8VAC20-780-400-A. From a complaint.

Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.

“Staff #1 made remarks over how children in their group were getting on their nerves. Staff #1 roughly spoke with children on multiple occasions with a loud and negative tone when children were not listening.”

Rule 8VAC20-780-400-B. From a complaint.

The following acts are forbidden: roughly handling a child.

Rule 8VAC20-780-410-1. From a complaint.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #1, employed for more than seven months, did not have documentation of requesting a central registry check or criminal history check from one state.”

Rule 22.1-289.035-B-4.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence to include all the requirements.

“Three out of five incident reports reviewed were missing future actions to prevent recurrence of the injury.”

Rule 8VAC20-780-550-P.

22.1-289.035-B-4

Rule 22.1-289.035-B-4.

8VAC20-780-60-A-8

Rule 8VAC20-780-60-A-8.

Based on observation and interview, the center did not ensure all areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition.

“Evidence: The door to the young two’s classroom did not line up with the door jam causing the door to stay ajar by approximately half inch. The gap posed a risk of pinching a child’s finger. When the door was forced closed, the door was difficult to open”

Rule 8VAC20-780-270-A.

Based on observation, the center did not ensure cleaning materials were not located above food, food equipment or utensils and stored in areas physical separate from food.

“Evidence: A spray bottle of bleach and water mix was observed in the cabinet over the diaper changing table along with multiple bags of snack foods. The spray bottle was on it’s side and on top of the snack food bags.”

Rule 8VAC20-780-280-D.

Based on observation, the center did not ensure staff washed their hands with soap and water before and after a diaper change.

“Evidence: Staff #10 was observed changing the diaper of one child and then immediately changing the diaper of a second child. Staff #10 put a new pair of gloves on in-between the diaper changes but did not wash her hands before or after changing the diapers of the two children. Staff #10 acknowledged she did not wash her hands before and after changing the diapers.”

Rule 8VAC20-780-500-A.

Based on observation, the center did not ensure when food was brought from home, the food container was sealed and clearly dated and labeled in a way that identifies the owner.

“Evidence: Three lunch boxes containing food for the school age children were labeled with a name but were not dated.”

Rule 8VAC20-780-560-G.

Based on observation, the center did not ensure prepared infant formula was refrigerated, dated and labeled with the child’s name.

“Evidence: Three prepared bottles for child #4 were labeled with the child’s name and in the refrigerator, however the three bottles were not dated.”

Rule 8VAC20-780-570-E.

Based on observation, the center did not ensure prepared infant formula is refrigerated, dated and labeled with the child’s name.

“Evidence: Two bottles for child #6 were refrigerated and labeled with the child’s name but were not dated as required.”

Rule 8VAC20-780-570-E.