Aspire! Afterschool Learning

Repeat violation

“The following staff records shall be kept for each staff person: Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position. Staff #2 and Staff #3 did not have evidence of education on file.”

Rule 8VAC20-780-70.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #1 and Child #3 enrolled and attending for eight weeks did not have documentation of immunization records on file. Child #2 and Child #4 enrolled and attending for six weeks did not have documentation of immunization records on file. The program coordinator acknowledged not having access to children’s medical records.”

Rule 8VAC20-780-130-A.

Each child shall have a physical examination by or under the direction of a physician.

“Child #1 and Child #3 enrolled and attending for eight weeks did not have evidence of a physical exam on file. Child #2 and Child #4 enrolled and attending for six weeks did not have evidence of a physical exam on file. Program Coordinator acknowledged not having access to children’s medical records.”

Rule 8VAC20-780-140-A.

Program directors shall have two years of programmatic experience with one year in a staff supervisory capacity and at least one of the following education backgrounds:High school program completion.

“Staff #2 identified as the Program Coordinator only has one month of documented supervisory experience. Staff #2 acknowledged not having the required experience to meet the standard.”

Rule 8VAC20-780-190-A-4.

Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care.

“Staff #2 does not have evidence of completing a minimum of 16 hours of training 2024-2025.”

Rule 8VAC20-780-245-A.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present.

“The center did not have an allergy posting in Room #2. Program Coordinator acknowledged not knowing allergy postings were required in all classrooms.”

Rule 8VAC20-780-40-M.

The center shall maintain a record of the dates of the practice drills for one year.

“The center only had a record of practice drills for the months of September, October, and November of 2025.”

Rule 8VAC20-780-550-H.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: Name and phone number of child’s physician.

“Child #4 did not have documentation of a physician’s name and phone number on file.”

Rule 8VAC20-780-60-A.

Repeat violation

“The following staff records shall be kept for each staff person: Name, address, and telephone number of a person to be notified in an emergency which shall be kept at the center. Staff #2 did not have documentation of an emergency contact on file.”

Rule 8VAC20-780-70.

REPEAT VIOLATION The center must obtain a completed national criminal background check prior to the employee’s first day of employment.

“Staff #1, who has been employed for nine months did not have criminal background check. Staff was working with children at the time of inspection.”

Rule 22.1-289.035-B-2.

REPEAT VIOLATION Prior to employment the child day center is required to obtain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years.

“Staff #2 has lived out of state in the past five years and has been employed for over 15 months, out of state background checks were not requested or obtained until this month.”

Rule 22.1-289.035-B-4.

Shelter in place procedures shall be practiced a minimum of twice per year.

“No documentation and verbal confirmation that the center has not practiced Shelter in place drills, in the past year.”

Rule 8VAC20-780-550-E.

Lockdown procedures shall be practiced at least annually.

“No documentation and verbal confirmation that lockdown procedures were practiced at least annually.”

Rule 8VAC20-780-550-F.

REPEAT VIOLATION Children’s’ files shall contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction

“Child #2, who has been enrolled for over a year, has a diagnosed food allergy did not have a written care plan with instructions/signature from physician.”

Rule 8VAC20-780-60-A-8.

Staff record shall contain documentation of a minimum of 16 hours of annual training appropriate to the age of children in care.

“None of the staff records contained documentation of training for the past year.”

Rule 8VAC20-780-70.

The license and any other documents required shall be posted in a conspicuous place on the licensed premises.

“Findings from the most recent inspection, dated 3/01/24, were not posted in a conspicuous place on the premises. Inspection not posted”

Rule 22.1-289.011-F.

The center must obtain a completed national criminal background check prior to the employee’s first day of employment.

“Staff #1, who had been employed for three months, did not have a completed national criminal background check.”

Rule 22.1-289.035-B-2.

The center must request a search of the Virginia central registry prior to the employee’s first day of employment.

“Staff #3 who has been employed for more than nine months, did not have documentation of central registry search request or results.”

Rule 22.1-289.035-B-3.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“No documentation that the center has obtained or requested a search of the child abuse and neglect registry from a state where Staff #3 has lived in the past five years. Staff #3, who has been employed for more than nine months and was working with children at the time of the inspection.”

Rule 22.1-289.035-B-4.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“An open container of cleaning wipes that are considered hazardous were in the classroom and accessible to children. Narcan medication found in an unlocked drawer, accessible to children.”

Rule 8VAC20-780-280-B.

The center shall implement a monthly practice evacuation drill.

“No documentation of a drill Nov 2024.”

Rule 8VAC20-780-550-D.

REPEAT VIOLATION A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone.

“Emergency numbers for police, fire, emergency medical services and poison control were not posted.”

Rule 8VAC20-780-550-I.

A written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Child #1, who has been enrolled for six weeks, has a diagnosed food allergy and did not have a written care plan in their file.”

Rule 8VAC20-780-60-A-8.

8VAC20-780-280-B

“Based on observation, cleaning materials were not kept in a locked cabinet using a safe locking method that prevents access by children. Evidence: 2 containers of bleach wipes were on a bookcase and behind the desk.”

Rule 8VAC20-780-280-B.

8VAC20-780-550-B

“Based on review of the written emergency plan, the establishment of an emergency and back up emergency officer with 24 hour phone numbers was not included in the plan. Evidence: No names and phone numbers were designated for the emergency officers.”

Rule 8VAC20-780-550-B.

8VAC20-780-550-G

“Based on record review, documentation of emergency drills was not maintained for 2 months. Evidence: Drills were not listed for January and February 2024.”

Rule 8VAC20-780-550-G.

8VAC20-780-60-A-8

“Based on record review and staff statement, a child with a diagnosed food allergy did not have a care plan with instructions from a physician regarding the foods the child is allergic to and the steps to take in case of an exposure. Evidence: Child #1 has diagnosed nut allergies and has no written care plan on-site.”

Rule 8VAC20-780-60-A-8.

8VAC20-780-40-M

“Based on staff statement, a current list of children with allergies, sensitivities or dietary restrictions has not been updated with the additional enrollment of children. Evidence: The current list does not include all children enrolled in the afterschool program.”

Rule 8VAC20-780-40-M.

8VAC20-780-540-C

“Based on observation, the first aid kit does not contain all required items. Evidence: The First Aid kit was missing a second triangular bandage, thermometer and a First Aid manual.”

Rule 8VAC20-780-540-C.

8VAC20-780-540-E

“Based on observation, the nonmedical supplies were not available. Evidence: A working flashlight and battery operated radio were not on-site.”

Rule 8VAC20-780-540-E.

8VAC20-780-550-A

“Based on staff statement, the center does not have a written emergency plan which includes designated duties for staff in the case of an emergency. Evidence: The current plan is the elementary school plan and does not address afterschool staff, responsibilities, locations for drills and evacuation routes.”

Rule 8VAC20-780-550-A.

8VAC20-780-550-C

“Based on observation an emergency map with the required exits is not posted in the trailer. Evidence: The posted map did not contain the primary, secondary and shelter-in place locations for the afterschool program.”

Rule 8VAC20-780-550-C.

8VAC20-780-550-I

“Based on observation, emergency numbers are not posted by the phone. Evidence: 911 and Poison Control numbers are not posted by the classroom phone.”

Rule 8VAC20-780-550-I.

8VAC20-780-130-A

“Based on record review and staff statement, 3 of 3 children’s records did not contain the required immunization records before the child can attend. Evidence: Child #1 enrolled 12/5/2022 and no immunization record was on file. Child #2 enrolled 12/6/2022 and no immunization record was on file. Child #3 enrolled 12/9/2022 and no immunization record was on file.”

Rule 8VAC20-780-130-A.

8VAC20-780-280-B

“Based on observation, a hazardous substance was not kept in a locked place using a safe locking method to prevent access by children. Evidence: A can of air freshener was located in the bathroom used by the afterschool program on the sink counter.”

Rule 8VAC20-780-280-B.

8VAC20-780-550-G

“Based on record review, documentation of an emergency evacuation drill was not maintained. Evidence: The staff stated that an evacuation drill was conducted in October 2022 but no record was maintained that included the name of the staff conducting the drill, the date and time, number of staff and children participating, time to complete the drill, any problems encountered and weather conditions.”

Rule 8VAC20-780-550-G.

8VAC20-780-60-A

“Based on record review and staff statement, 1 of 3 children records reviewed did not have a record on-site. Evidence: 1 of 3 children’s record was not on-site (enrolled 12/6/2022).”

Rule 8VAC20-780-60-A.

8VAC20-780-60-A

“Based on record review and staff statement, 1 of 3 children records reviewed did not have a record on-site. Evidence: 1 of 3 children’s record was not on-site (enrolled 12/6/2022).”

Rule 8VAC20-780-60-A.

8VAC20-780-60-A-8

“Based on staff statement and record review, a written care plan with a diagnosed food allergy was not available. Evidence: Child #4 has a documented food allergy and no written care plan that includes instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.”

Rule 8VAC20-780-60-A-8.

8VAC20-780-40-D

“Based on observation and staff statement, the license was not posted. Evidence: The Conditional license was not posted or available in the community room.”

Rule 8VAC20-780-40-D.

8VAC20-780-40-M

“Based on staff statement and observation, the center did not maintain a current written list of all children’s allergies, dietary restrictions or sensitivities. Evidence: No list was available that listed food allergies, preferences or sensitivities for each child enrolled.”

Rule 8VAC20-780-40-M.

8VAC20-780-530-A

“Based on staff statement, neither staff have current first aid certification. Evidence: Both staff have not completed the first aid training at the time of the inspection.”

Rule 8VAC20-780-530-A.

8VAC20-780-560-F

“Based on staff statement, the center did not have a posted snack menu. Evidence: No menu was posted that listed food served, dated and kept for a week.”

Rule 8VAC20-780-560-F.

8VAC20-780-60-A

“Based on staff statement, the center did not maintain a record for each child with all required information. Evidence: Children’s records were not available on-site.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on staff statement, emergency contacts (EC) were not maintained on-site for any staff. Evidence: Staff records are maintained at the Arlington Mill location. However, no ECs were kept at the secondary site.”

Rule 8VAC20-780-70.