Aspire! Afterschool Learning

The center is required to have employees undergo a background check every five years.

“Staff #2’s most recent sex offender registry check was overdue by five months and criminal history record check was overdue by 10 weeks from one state.”

Rule 22.1-289.035-A.

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“The sworn statement for Staff #1, was dated five days after their first day of employment.”

Rule 22.1-289.035-B-1.

The center must obtain a completed national criminal background check prior to the employee’s first day of employment.

“Staff #1’s first day of employment was one day prior to the center receiving their criminal background check results.”

Rule 22.1-289.035-B-2.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #1 TB was dated two years prior to date of employment and has been employed for three weeks.”

Rule 8VAC20-780-160-A.

Medication shall not be stored in areas that are accessible to children.

“Naloxone HCI Nasal Spray was in a unlocked locker in classroom #1 accessible to 17 children.”

Rule 8VAC20-780-280-H.

Repeat violation

“Each child shall have a physical examination by or under the direction of a physician within 30 days after the first day of attendance. Child #5 enrolled and attending for 15 months did not have evidence of a physical exam. Child #6 enrolled and attending for 20 months did not have evidence of a physical exam.”

Rule 8VAC20-780-140-A.

Repeat violation

“Hazardous substances shall be kept in a locked place using a safe locking method that prevents access by children. Disinfectant wipes were in an unlocked locker in classroom #1 accessible to 20 children. Safetec Peroxide Spray was in a unlocked drawer in classroom #2 accessible to 19 children.”

Rule 8VAC20-780-280-B.

Documentation shall be maintained of emergency evacuation, shelter-in-place, and lockdown drills that includes: The date and time of the drill.

“The center did not have evidence of conducting an emergency drill in June, July, and August of 2025.”

Rule 8VAC20-780-550-G.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff B, employed for 33 months, and Staff E, employed for 12 months, did not have documentation of requesting a central registry check from one state. Staff C, employed for 9 months, did not have documentation of requesting a criminal history check from one state.”

Rule 22.1-289.035-B-4.

A tuberculosis (TB) screening is required every two years from the last screening.

“Staff D’s updated screening was due nine months ago. The updated screenings have not yet been completed.”

Rule 8VAC20-780-160-C.

Hazardous substances such as pesticides must be kept in a locked place using a safe locking method that prevents access by children.

“A mouse trap was stored on the kitchen floor, accessible to eight children that were present in the kitchen.”

Rule 8VAC20-780-280-B.

Centers must keep a separate record for each child enrolled that contains all of the required information.

“The records for Child # 2, 4, 5, and 8, all enrolled for eight months, were missing the name and phone number of the child’s physician. Child #7, enrolled for eight months, was missing the name, address, and phone number for the second emergency contact.”

Rule 8VAC20-780-60-A.

First aid and cardiopulmonary resuscitation (CPR) certifications must be kept in each staff record for each staff person by the responsibilities held by the staff member.

“Staff F, G, and H, who were alone with children, did not have certifications of first aid or CPR kept in their files.”

Rule 8VAC20-780-70.

8VAC20-780-130-A

“Based on record review and interview, the center did not obtain documentation that each child has received the immunizations required before the child can attend the center. Evidence: Child #3 (start date 8/29/2022) was missing an immunization record.”

Rule 8VAC20-780-130-A.

8VAC20-780-140-A

“Based on record review and interview, the center did not obtain documentation that each child had a before the child’s attendance or within 30 days after the first day of attendance. Evidence: Child #3 (start date 8/29/2022) was missing a physical examination.”

Rule 8VAC20-780-140-A.

8VAC20-780-240-A

“Based on record review and interview, the center did not obtain documentation of The Virginia Department of Education-sponsored orientation course completed within 90 calendar days of employment for each staff. Evidence: Staff #1(start date 1/7/17) was missing documentation of The Virginia Department of Education-sponsored orientation course completed within 90 calendar days of employment.”

Rule 8VAC20-780-240-A.

8VAC20-780-510-G

“Based on observation, a medication is not labeled with identifying information. Evidence: The inhaler is not in a box with the prescription label containing the student name, dosage amount and times to be given.”

Rule 8VAC20-780-510-G.

8VAC20-780-510-L

“Based on observation, a medication was not kept in a secure place preventing access by other children. The medication plan, designated by written physician order, was not current. Evidence: An emergency medication that a child can self carry was not stored in a separate area away from other backpacks. The physician order to self carry expired 6/2023.”

Rule 8VAC20-780-510-L.

8VAC20-780-550-A

“The current written emergency plan does not include components that identify staff responsibilities. Evidence: The written plan is missing items such as who is responsible for securing essential documents/medications, procedures to reunite with parents and special accommodations for children with special needs during different types of drills.”

Rule 8VAC20-780-550-A.

8VAC20-780-60-A-8

“Based on record review, a child with an identified food allergy does not have a written action plan in case of exposure. Evidence: No action plan was available for Child #1 who has an identified food allergy with instructions from a physician regarding steps to be taken in case of a reaction.”

Rule 8VAC20-780-60-A-8.

22.1-289.035-B-4

“Based on record review, 2 of 3 staff records reviewed did not contain the required out of state background checks as required for any individual residing in the preceding five years. Evidence: 1. Staff #1 (date of hire 7/2023) was missing the Criminal Record Search and Central Registry check listed on the Sworn Disclosure Statement. 2. Staff #2 (date of hire 10/2/2023) was missing the Central Registry Checks from 2 states listed on the Sworn Disclosure Statement.”

Rule 22.1-289.035-B-4.

8VAC20-780-180-A

“Based on staff statements, 2 staff were not aware of assigned responsibilities for children in care. Evidence: Staff in Rooms 1 and 3 had a child requiring emergency medications and were not aware of children needing those medications or where the medication was kept during the day. When asked if any children in the rooms had medication they could not identify which child or where the medication was stored.”

Rule 8VAC20-780-180-A.

8VAC20-780-510-E

“Based on medication review, the center did not have a method to prevent use of outdated medication. Evidence: Medication for Child #1 expired 6/2023.”

Rule 8VAC20-780-510-E.

8VAC20-780-60-A-8

“Based on record review, a child’s record did not contain a written care plan for a child with a food allergy. Evidence: Child #2 was missing a written action plan.”

Rule 8VAC20-780-60-A-8.

8VAC20-780-510-E

“Based on medication review, one long term medication does not have written authorization from the child’s physician. Evidence: Child #1 has the parent authorization but no written authorization from the physician for a prescription medication kept on-site longer than 10 days.”

Rule 8VAC20-780-510-E.

8VAC20-780-550-D

“Based on record review, the center failed to implement a monthly practice evacuation drill. Evidence: No documentation was recorded that drills were conducted for November 2022, December 2022 and January 2023.”

Rule 8VAC20-780-550-D.

8VAC20-780-130-A

“Based on record review, 1 of 6 children’s records was missing documentation of immunizations prior to attending the center. Evidence: Child #3’s first day of attendance was 8/29/2022 and was the center did not have an immunization record on file.”

Rule 8VAC20-780-130-A.

8VAC20-780-140-A

“Based on a sample of children’s records reviewed, 4 of 6 records were missing documentation of a physical exam within 30 days of enrollment. Evidence: 1. Child #1 enrolled 8/29/2022 2. Child #2 enrolled 9/12/2022 3. Child#3 enrolled 9/6/2022 4. Child #4 enrolled 8/29/2022”

Rule 8VAC20-780-140-A.

8VAC20-780-240-A

“Based on record review and staff statement, new staff have not obtained the Virginia Department of Education sponsored orientation course within 90 days of employment. Evidence: Staff #1 was hired 6/7/2022 and did not have the completed certificate documentation. Staff #2 was hired 6/8/2022 and did not have the completed certificate documentation.”

Rule 8VAC20-780-240-A.

8VAC20-780-510-E

“Based on record review and staff statement, an emergency medication was missing written authorization to administer the medication from the parent and physician. Evidence: The center did not have written authorization to administer emergency medication for child #1.”

Rule 8VAC20-780-510-E.

8VAC20-780-40-M

“Based on staff statement and observation a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan is not available. This list shall be dated and kept confidential in each room or area where children are present. Evidence: Staff stated that children with allergies or food preferences is not posted in each classroom.”

Rule 8VAC20-780-40-M.

8VAC20-780-550-D

“Based on record review, monthly evacuation drills have not been conducted. Evidence: The months of November, December and January no evacuation drills were conducted.”

Rule 8VAC20-780-550-D.

8VAC20-780-60-A

“Based on record review, three of six children’s records are incomplete. Evidence: Child #1’s documented allergy plan is not correct as the medication is no longer on-site. Child #2 and Child #3 do not have 2 .complete emergency contact information”

Rule 8VAC20-780-60-A.