Village Montessori Academy

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #2, who has been employed for 22 days, had a TB on file that was completed 56 days prior to the date of employment.”

Rule 8VAC20-780-160-A.

A tuberculosis (TB) screening is required every two years from the last screening.

“The updated TB screening for Staff #4 was four months overdue. The updated screening has not yet been completed. Staff #4 was observed working with children.”

Rule 8VAC20-780-160-C.

The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment.

“Staff #5 completed the VDOE-sponsored orientation course 141 days after employment.”

Rule 8VAC20-780-240-A.

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

“On the playground, the Gazebo had splintered and jagged edges of the wood within reach of children.”

Rule 8VAC20-780-270-A.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“In room #2, a container of Ms. Meyers cleaner was unlocked on a shelf.”

Rule 8VAC20-780-280-B.

In areas used by preschool age or younger children, electrical outlets shall have protective covers.

“On the playground, the Gazebo had two uncovered electrical outlets within reach of children.”

Rule 8VAC20-780-290-3.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence to include all of the required elements.

“Injury reports reviewed did not have future action to prevent recurrence of the injury and staff and parent signatures or two staff signatures.”

Rule 8VAC20-780-550-P.

***Repeat Violation*** The center must request a search of the central registry prior to the employee’s first day of employment.

“Staff #4, who had been employed for 219 days, did not have a central registry search requested.”

Rule 22.1-289.035-B-3.

***Repeat Violation*** A tuberculosis (TB) screening is required every two years from the last screening.

“1. Staff #1 did not have documentation of an updated TB screening which was overdue by 459 days. 2. Staff #2 did not have documentation of an updated TB screening which was overdue by 354 days.”

Rule 8VAC20-780-160-C.

Medication shall be labeled with child’s name, the name of the medication and dosage amount, and times to be given.

“Child A and Child B had emergency medication at the center. The medication was not labeled with the child’s name, name of medication and dosage amount, and times to be given.”

Rule 8VAC20-780-510-G.

***Repeat Violation*** When food is brought from home the food container must be clearly dated and labeled in a way that identifies the owner.

“Five food containers were not labeled in a way that identifies the owner. 12 food containers were not dated.”

Rule 8VAC20-780-560-G.

***Repeat Violation*** Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“Child A and Child B did not have a written care plan for a diagnosed food allergy.”

Rule 8VAC20-780-60-A.

Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position are to be checked prior to employment.

“The record for staff #3, who has been employed for 275 days, did not contain documentation of education qualifications.”

Rule 8VAC20-780-70.

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“1. The sworn statement for staff #2, who is currently employed, was dated 24 days after their first day of employment. 2. The sworn statement for staff #4, who is currently employed, was dated seven days after their first day of employment.”

Rule 22.1-289.035-B-1.

Providers must obtain a completed national criminal background check prior to the employee’s first day of employment.

“1. The national criminal background check for staff #2, who is currently employed, was dated 29 days after the first day of employment. 2. The national criminal background check for staff #3, who is currently employed, was dated one day after the first day of employment. 3. The national criminal background check for staff #4, who is currently employed, was dated eight days after the first day of employment.”

Rule 22.1-289.035-B-2.

The center must request a search of the central registry prior to the employee’s first day of employment.

“The central registry search for staff #4, who has been employed for 59 days was not received within the required timeframe. The provider documented a follow up 20 days after the required timeframe.”

Rule 22.1-289.035-B-3.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The record for staff #3, employed 297 days, did not have documentation of requesting an out of state Child Abuse and Neglect search for one state.”

Rule 22.1-289.035-B-4.

**REPEAT VIOLATION** Each staff member shall submit documentation of a negative tuberculosis screening (TB) at the time of employment and prior to coming into contact with the children.

“1. The record for staff #2 had documentation of a TB screening 31 days after beginning employment. 2. The record for staff #3 had documentation of a TB screening 22 days after beginning employment. 3. The record for staff #4 had documentation of a TB screening seven days after beginning employment.”

Rule 8VAC20-780-160-A.

A tuberculosis (TB) screening is required every two years from the last screening.

“The record for staff #1 did not have documentation of the updated TB screening. The TB screening was due 181 days ago.”

Rule 8VAC20-780-160-C.

Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“The record for staff #3, had documentation of completed orientation training five days after the date of assuming job responsibilities.”

Rule 8VAC20-780-240-B.

When food is brought from home the food container must be clearly dated.

“Five children’s food containers were not clearly dated and labeled in a way that identifies the owner.”

Rule 8VAC20-780-560-G.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

Rule 8VAC20-780-60-A.

Based on a review of children’s records, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child’s attendance or within one month after attendance.

“Evidence: The record for child #2 (enrolled: 9/14/23), did not have a physical examination.”

Rule 8VAC20-780-140-A.

Based on review of records and interview, the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening (TB) at the time of employment and prior to coming in contact with children.

“Evidence: 1. The record for staff #1 (employed: 8/14/23) did not have documentation of the TB screening or test at time of employment or prior to coming in contact with children. 2. A member of management confirmed that the TB screening was not completed prior to employment.”

Rule 8VAC20-780-160-A.

Based on Observation and interview, the provider did not ensure that that center was equipped with at least one carbon monoxide detector.

“Evidence: The center did not have a carbon monoxide detector. The administration stated they had not installed a carbon monoxide detector.”

Rule 22.1-289.058.

Based on a review of staff records and interviews, the center did not ensure staff members had a central registry finding within 30 days of employment.

“Evidence: 1. The record for staff #3, did not contain the results of a central registry finding. 2. During interview, a member of management confirmed the central registry findings were not received within 30 days of employment for Staff #3.”

Rule 8VAC20-770-60-C-2.

Based on a review of staff records and interview, the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening (TB) at the time of employment and prior to coming in contact with children.

“Evidence: 1. The records for staff #1, staff #2, staff #3 and staff #4, did not have documentation of TB screening/test. 2. The administrator confirmed that the TB screenings/tests were not in the staff files.”

Rule 8VAC20-780-160-A-1.

Based on review of staff records, the center did not ensure all staff received required training by the end of their first day of assuming job responsibilities.

“Evidence: The records for staff #2, staff #3 and staff #4 did not have documentation of required training.”

Rule 8VAC20-780-240-B.