Montessori Children’s Center - Centreville

REPEAT VIOLATION A search of the Virginia central registry ( CPS ) shall be requested prior to the individuals first day of employment.

“The center did not request a search of the central registry for Staff #1, #2, #3, or #4 prior to their first day of employment. Staff #1 was employed for 17 days before a request was submitted. Staff #2 was employed for 15 days. Staff #3 was employed for 17 days. Staff #4 was employed for 23 days.”

Rule 22.1-289.035-B-3.

The center shall obtain the results of a criminal history record check, a sex offender registry check, and a search of the child abuse and negelct registry from any state in which the individual has resided in the preceding five years.

“The center did not request the required out of state background checks for Staff #3, employed for almost 4 months.”

Rule 22.1-289.035-B-4.

The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment.

“Staff #2 did not complete the departments orientation course within 90 calendar days of employment.”

Rule 8VAC20-780-240-A.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following: name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached; place of employment and work phone number of each parent.

“On the date of the inspection, the record for Child #1, enrolled for more than 3 months, did not contain the address for either emergency contact. The record for Child #2, enrolled for more than 3 years, did not contain one parents work phone number. The record for Child #3, enrolled for one year, did not contain a phone number for either emergency contact.”

Rule 8VAC20-780-60-A.

All staff who work directly with children shall have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Certification shall be obtained within 90 days of date of employment.

“Staff #2 and #3, employed for more than 90 days, did not have CPR.”

Rule 8VAC20-790-600-D-1.

All staff who work directly with children shall have current certification in first aid appropriate to the ages of children in care. Certification shall be obtained within 90 days of date of employment.

“Staff #2 and #3, employed for more than 90 days, did not have first aid.”

Rule 8VAC20-790-600-D-2.

The center is required to obtain a completed sworn disclosure statement prior to the employees first day of employment.

“Staff #1, employed for 7 months, completed a sworn statement upon initial hire in 2023. Staff #1 separated from the center for more than one year, making the sworn statement no longer valid. The center did not obtain a new sworn statement upon rehire.”

Rule 22.1-289.035-B-1.

The center is required to obtain a completed national criminal background check prior to the employees first day of employment.

“Staff #1, employed for 7 months, completed a criminal background check upon initial hire in 2023. Staff #1 separated from the center for more than one year, making the background check no longer valid. The center did not request a new criminal background check upon rehire.”

Rule 22.1-289.035-B-2.

The center must request a search of the central registry ( CPS ) prior to the employees first day of employment and obtain results within 30 days.

“Staff #1, employed for 7 months, completed a CPS background check upon initial hire in 2023. Staff #1 separated from the center for more than one year, making the background check no longer valid. The center did not request a new CPS check upon rehire.”

Rule 22.1-289.035-B-3.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On the date of the inspection, Child #1, age 9 months, was observed sleeping in a crib with two mattresses. The staff present stated the child was able to sit and pull themselves to a standing position which poses the risk of the child falling over the crib rail.”

Rule 8VAC20-780-340-A.

REPEAT VIOLATION Children under 10 years of age always shall be within actual sight and sound supervision.

“On the date of the inspection, the inspector observed the infant classroom during nap. The classroom lights were off and the blinds were down and closed, not allowing for proper sight supervision.”

Rule 8VAC20-780-340-F.

The required ratio for children age birth up to 16 months is 1 staff per 4 children.

“On the date of the inspection, the inspector observed the infant classroom with 1 staff per 7 infants. The classroom was over ratio for approximately 15 minutes after the second teacher went on break.”

Rule 8VAC20-780-350-B-1.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“The initial immunization record for Child #2 was dated almost 4 months after the first date of attendance.”

Rule 8VAC20-780-130-A.

The center shall obtain documentation of additional immunizations once every 6 months for children under the age of 2 years.

“An updated immunization record was not obtained for Child #4 until 46 days after it was due.”

Rule 8VAC20-780-130-E.

Play spaces for infants may include infant seats and exercise chairs or saucers, but not walkers.

“In the Infant classroom, a child was observed in a walker with wheels.”

Rule 8VAC20-780-370-5.

Staff shall request at least annually parent confirmation that the required information in a child’s record is up to date.

“Child #2, enrolled for almost 2 years, and Child #3, enrolled for more than 2 years, did not have documentation of an annual update.”

Rule 8VAC20-780-420-E-3.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: work phone number and place of employment.

“The record for Child #1, enrolled for 3 weeks, did not contain employment information for one parent.”

Rule 8VAC20-780-60-A.

In each grouping of children at least one staff member who meets the qualifications of a program leader shall be regularly present.

“On 7/15/2025, Staff #1 and Staff #2 were overseeing the Pre-K classroom for approximately 2-3 hours after the lead staff had left. Based on staff interviews, lead qualifed staff work in the morning and assistants work in the evening. Staff #1 and #2 did not have documentation of education or required training hours to verify if they were lead qualified.”

Rule 8VAC20-780-340-D. From a complaint.

Children under 10 years of age always shall be within actual sight and sound supervision of staff.

“On 7/15/2025, Child #1 (5 yrs of age) was alone in the hallway, approximately 1-2 feet from the classroom door, for less than 5 minutes. Based on multiple interviews, Staff #1 was approximately 10 feet inside the classroom and unaware the child was in the hallway. Staff #2 had been with the child in the hallway and left to help another staff member in a different area. The child was found by the Center Director.”

Rule 8VAC20-780-340-F. From a complaint.

REPEAT VIOLATION Each center shall maintain and keep at the center a separate record for reach child enrolled that contains all required information.

“Child #1, enrolled for 2 years, did not have all required information for 2 emergency contacts.”

Rule 8VAC20-780-60-A. From a complaint.

Staff records shall contain documentation that two or more references were checked before employment.

“At the time of the inspection, the record for Staff #1 and Staff #2, employed for approximately 30 days, did not contain two reference checks.”

Rule 8VAC20-780-70. From a complaint.

The center shall provide annual approval from the health department for meeting requirements for: water supply; sewage disposal system; and food service, if applicable.

“The center did not have an Environmental Sanitation Inspection.”

Rule 8VAC20-780-260-B.

REPEAT VIOLATION Areas and equipment of the center shall be maintained in a clean, safe and operable condition.

“On Playground #1, there were 5 to 6 protruding industrial staples on the broken lattice under the steps.”

Rule 8VAC20-780-270-A.

Prepared infant formula shall be dated and labeled with the child’s name.

“In Classroom #1, the bottles for 2 out of 2 children were not dated.”

Rule 8VAC20-780-570-E.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all required information.

“Child #1, enrolled for 4 weeks, did not have required information for 2 emergency contacts. Child #2, enrolled for more than 30 days, did not have documentation of viewing proof of the child’s identity and age.”

Rule 8VAC20-780-60-A.

Based on observation, areas of the center, inside and outside, were not maintained in a clean, safe, and operable condition.

“Evidence: 1) On the smaller playground, briars were growing through the chain link fence, broken lattice on the steps contained protruding industrial staples, and a child’s bench with a missing board and rusted bolts was accessible to children. 2) On the large playground, the metal framed jeep has chipping paint and cracked/splintering wooden boards. 3) In the M2 classroom, there is crumbling dry wall and chipping paint on the wall near the bathroom from the door knob.”

Rule 8VAC20-780-270-A.

Based on observation, hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: In the Little M1 classroom, an aerosol can of Lysol was found in the children’s bathroom on a child accessible shelf.”

Rule 8VAC20-780-280-B.

Based on record review and interview, injury prevention procedures were not updated at least annually based on documentation of injuries and review of the activities and services.

“Evidence: The center maintained individual documentation of injuries but did not have a plan for injury prevention.”

Rule 8VAC20-780-40-J.

Based on observation and interview, the diapering surface was not cleaned with soap and at least room temperature water.

“Evidence: The Little M2 classroom did not have a bottle of soap and water to clean the diapering surface prior to sanitizing with bleach.”

Rule 8VAC20-780-500-B.

Based on observation and record review, nonprescription over-the-counter skin products were not used in accordance with the manufacturer’s recommendations. Nonprescription drugs and over-the-counter skin products were kept and/or used beyond the expiration date of the product.

“Evidence: 1) In the Infant 2 classroom, a child had an OTC skin product with manufacturer guidelines that stated “do not use on children under 2 years of age”. 2) Infant 2 and Little M1 had expired Aquaphor and diaper cream.”

Rule 8VAC20-780-520-A.

Based on observation, diaper ointment and creams were not stored in a way that made them inaccessible to children.

“Evidence: In the Little M1 classroom, multiple diaper ointments and creams were stored on a low and accessible shelf in the children’s bathroom.”

Rule 8VAC20-780-520-C.

Based on observation, food provided from home was not clearly dated and labeled in a way that identifies the owner.

Rule 8VAC20-780-560-G.

8VAC20-780-510-I

Rule 8VAC20-780-510-I.

8VAC20-780-160-A

“Based on a review of staff records, one staff did not submit tuberculosis screening within the last 30 days of the date of employment. Evidence: Staff #4, date of employment 8/7/2023 has a TB screening that is dated 10/8/2021, not within 30 days of first employment.”

Rule 8VAC20-780-160-A.

8VAC20-780-240-B

Rule 8VAC20-780-240-B.

8VAC20-780-510-I

“Based on a review of children medications, 1 child’s medication does not have the prescription label with the prescribers instructions pertaining to dosage, frequency and manner of administration. Evidence: Child # 5 Auvi Q injection medication was not in the original container with the prescription label with the prescribers instructions pertaining to dosage, frequency and manner of administration.”

Rule 8VAC20-780-510-I.

8VAC20-790-600-F

“Based on a review of staff trainings, Staff who work directly with children have not completed the department’s health and safety update course annually. Evidence: Staff #3, date of employment 5/21/2021 completed the 10 hour required training on 11/14/2021 but has not completed the annual health and safety training.”

Rule 8VAC20-790-600-F.

8VAC20-780-130-A

“Based on a review of children records, the center has not obtained documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Child #1, first day of attendance 2/12/2023 does not have documentation of immunization record.”

Rule 8VAC20-780-130-A.

8VAC20-780-240-B

“Based on a review of staff records, staff have not completed orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Staff # 3, date of employment 5/21/2021 does not have documentation of employee orientation training.”

Rule 8VAC20-780-240-B.

8VAC20-780-510-E

“Based on a review of children medications, the center is not following the procedures for long term prescription medication having written authorization from the parent and physician. Evidence: Child #2 has a long term prescription medication, there is no written medication authorization form from the parent or physician.”

Rule 8VAC20-780-510-E.

8VAC20-780-70

“Based on a review of staff records, documentation of 2 or more references were not checked before employment. Evidence: Staff #1, date of employment 5/23/2022 and staff #2, date of employment 3/1/2020 does not have documentation of 2 or more references.”

Rule 8VAC20-780-70.

8VAC20-780-245-L

“Based on a review of staff trainings and director interview, there is not always at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: There is no staff trained in daily health observation after 3:00 pm until closing. The director confirmed that there is only one staff with this training, her hours are 7:00am-3:00pm.”

Rule 8VAC20-780-245-L.

8VAC20-780-350-F

“Based on a review of center policies and director interview, the center has not developed and implemented a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff or team of staff members Evidence: The center does not have a policy for consistent staff. The director and manager confirmed there is no written policy.”

Rule 8VAC20-780-350-F.

8VAC20-780-510-E

“Based on a review of children medications, the center is not following the procedures for long term prescription medication needing written authorization from the parent and a physician. Evidence: Child #1 has a long term prescription medication, there is no written authorization from the parent.”

Rule 8VAC20-780-510-E.

8VAC20-780-510-I

“Based on a review of medications, the center does not have a pharmacy label for a child’s long term medication that describes the instructions pertaining to dosage, frequency and manner of administration. Evidence: Child #1 inhaler medication does not have a pharmacy label attached describing the instructions pertaining to dosage, frequency and manner of administration.”

Rule 8VAC20-780-510-I.

8VAC20-780-570-E

“Based on observation of bottles in the infant room, Prepared infant formula were not dated . Evidence: The inspector observed 4 infant’s bottles in the refrigerator, none of the bottles were dated.”

Rule 8VAC20-780-570-E.

8VAC20-780-60-A-8

“Based on a review of medications, there is not a written are plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: Child #2 and Child #3 have emergency medications for food allergy’s, there is no written care plan from a physician for these medications.”

Rule 8VAC20-780-60-A-8.

8VAC20-780-160-C

“Based on a review of staff records, staff have not at least every two years from the date of the first initial screening or testing, obtain and submit the results of a follow-up tuberculosis screening. Evidence: Staff #1 TB screening on file is dated 5/20/2019 and staff #2 TB screening is dated 9/17/2019, not within 2 years from the initial date.”

Rule 8VAC20-780-160-C.

8VAC20-780-40-K

“Based on a review of center procedures and Director interview, the center has not developed written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. Evidence: The director stated that she is not aware of written procedures for prevention of shaken baby syndrome or abusive head trauma.”

Rule 8VAC20-780-40-K.

8VAC20-780-510-F

“Based on a review of medications, one child’s medication authorization was not available to staff. Evidence: Child #1 has a medication on site for a fish allergy. There was no medication authorization from the parent or physician to administer the medication in an emergency.”

Rule 8VAC20-780-510-F.