YMCA at JT’s Camp Grom School Age Childcare

8VAC20-780-240-A

“Repeat Violation The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff 5 and staff 6, who have been employed for more than 12 months, have not completed the Virginia Department of Education orientation course.”

Rule 8VAC20-780-240-A.

8VAC20-780-70

“Staff records shall contain all of the required elements. The record for staff 1, 2, 3, and 4 lacked documentation of two or more references as to character and reputation as well as competency. These staff were working with children during the inspection and all have been employed for more than 30 days.”

Rule 8VAC20-780-70.

All staff who work directly with children shall have within 90 days of the date of employment current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration.

“Staff 1 lacks documentation of current CPR certification. Staff 1 has been employed for more than 90 days.”

Rule 8VAC20-790-600-D-1.

All staff who work directly with children shall have within 90 days of the date of employment Current certification in first aid appropriate to the ages of children in care.

“Staff 1 lacks documentation of current first aid certification. Staff 1 has been employed for more than 90 days.”

Rule 8VAC20-790-600-D-2.

Prior to employment all staff shall provide a sworn statement or affirmation disclosing whether he has ever been convicted of or is the subject of pending charges for any offense within or outside the Commonwealth and whether he has been the subject of a founded complaint of child abuse or neglect within or outside the Commonwealth.

“There was no sworn statement or affirmation on file for staff 1 who was working during the inspection. Staff 1 has been employed for more than 4 years.”

Rule 22.1-289.035-B-1.

Prior to employment staff shall Submit to fingerprinting and provide personal descriptive information described in subdivision B 2 of ? 19.2-392.02.

“There was no criminal record check on file for staff 1 who was working in the licensed program during the inspection. Staff 1 has been employed for more than four years.”

Rule 22.1-289.035-B-2.

Repeat Violation The facility shall obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him.

“The results of a central registry check was not on file for staff 2 and staff 3 who were caring for children during the inspection. Both staff have been employed for more than 10 months.”

Rule 22.1-289.035-B-3.

Repeat Violation

“Each staff member and individual shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Staff 1 and staff 2 lack documentation of a tuberculosis screening. Both staff were working with children in the licensed program during the inspection.”

Rule 8VAC20-780-160-A.

Staff shall complete The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

“Staff 2 and staff 3 have not completed the Virginia Department of Education-sponsored orientation course. Both staff have been employed for more than 90 days.”

Rule 8VAC20-780-240-A.

Emergency evacuation and shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building.

“Emergency evacuation and shelter-in-place procedures or maps were not posted in two buildings observed in use by children during the inspection.”

Rule 8VAC20-780-550-C.

Staff records shall contain all of the required elements.

“The name, address and phone number for a designated emergency contact was not on file in the record for staff 1.”

Rule 8VAC20-780-70.

Based on record review and staff interview, the center failed to obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him.

“Evidence: 1. The results of a central registry search were not on file for staff 4 . a. Staff 4 has a hire date of 05/04/2024 and was observed caring for children during the inspection. 2. Administrative staff confirmed that the results of a central registry check were not on file for staff 4.”

Rule 22.1-289.035-B-3.

Based on record review and staff interview, the center failed to obtain a copy of the results of a criminal history record information check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years.

“Evidence: 1. The results of a criminal record check and child abuse and neglect registry check were not on file for staff 4 from another state resided in within the past five years. 2. Administrative staff confirmed that out-of-state background checks had not been obtained for staff 4.”

Rule 22.1-289.035-B-4.

Based on record review and staff interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children.

“Evidence: 1. Staff 1, hire date 05/18/2024, lacked documentation of a TB screening. 2. Staff 2, hire date 05/22/2024, lacked documentation of a TB screening. 3. Staff 3, hire date 05/11/2024, lacked documentation of a TB screening. 4. Administrative staff confirmed that the results of a TB screening were not on file for these 3 staff who were observed caring for children during the inspection.”

Rule 8VAC20-780-160-A.

Based on medication review, the provider failed to ensure that medication shall be labeled with the child’s name.

“Evidence: One prescription medication, for child 1, did not contain any type of label with the name of the child the medication had been prescribed for.”

Rule 8VAC20-780-510-G.

Based on record review, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Evidence: 1. Staff #2, hire date 06/20/2022, lacked documentation of current certification in CPR. 2. Staff #11, hire date 8/16/21, lacked documentation of current certification in CPR. 3. Staff confirmed this documentation was not available.”

Rule 8VAC20-790-600-D-1.

Based on record review, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in first aid appropriate to the ages of children in care.

“Evidence: 1. Staff #2, hire date 06/20/2022, lacked documentation of current certification in first aid. 2. Staff #11, hire date 8/16/21, lacked documentation of current certification in first aid. 3. Staff confirmed this documentation was not available.”

Rule 8VAC20-790-600-D-2.

8VAC20-780-160-C

“Based on record review and interview it was determined the center did not ensure all staff had subsequent TB screenings at least every two years from the date of the first initial screening or testing. Evidence: 1. The record for staff #11(hired 8/16/21) did not contain documentation of an updated TB screening. The documentation available was dated 6/14/21. 2. Staff confirmed that an updated TB screening was not available at this time.”

Rule 8VAC20-780-160-C.

8VAC20-780-240-B

“Based on record review and interview it was determined the center did not ensure staff completed orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1. The record for staff #22(hired 6/26/23), observed working with children in care on 6/29/23, did not contain documentation of orientation within the required time frame. Orientation documentation was signed July 12, 2023. 2. Staff confirmed orientation documentation was signed July 12, 2023.”

Rule 8VAC20-780-240-B.

8VAC20-780-270-A

Rule 8VAC20-780-270-A.

8VAC20-780-510-P

“Based on observation and interview it was determined the center did not ensure when medication expires, the parent was notified that the medication needs to be picked up within 14 days. Medications that are not picked up by the parent within 14 days are to be disposed of by the center. Evidence: 1. There was an epi pen for child #11 that expired December 2022. 2. Staff confirmed that the medication had not been picked up or disposed of.”

Rule 8VAC20-780-510-P.

8VAC20-780-60-A

“Based on record review it was determined the center did not ensure that the record for each child enrolled contained all of the required information. Evidence: 10 out of 10 records reviewed did not contain previous child day care and schools attended by the child.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on record review and interview it was determined the center did not ensure that staff records contained all of the required information. Evidence: 1. The record for staff #22(hired 6/26/23) did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. Staff conformed that these references were not available during this inspection.”

Rule 8VAC20-780-70.

Based on record review and staff interview, the center failed to obtain a central registry check from another state than an employee has resided in within the past five years by the end of 30 days of employment.

“Evidence: 1. Staff 1, hire date 06/20/2022, lacks a central registry check from a state he has resided in within the past five years. 2. Administrative staff confirmed this out-of-state central registry check had not been obtained.”

Rule 22.1-289.035-B-4.

Based on record review and interview, the center failed to ensure that staff have a central registry finding within 30 days of employment.

“Evidence: 1. Records for staff 1 and staff 3, hire date 06/20/2022, lack the results of a central registry check. a. These staff were working with children in the licensed program during the inspection. 2. Administrative staff verified that the results of the central registry checks were not on file for these staff.”

Rule 8VAC20-770-60-C-2.

Based on staff interviews and a review of written records the center failed to provide for the care and protection of a child.

Rule 8VAC20-780-340-A.

Based on observation, the center failed to ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff.

“Evidence: 1. At approximately 10:10 am 3 children were observed in the lazy river and 3 children were observed standing beside the lazy river. a. The lazy river is located outside of the indoor pool and is not within sight and sound supervision of the two staff responsible for supervising these 6 children who were identified to be 5 and 6 years of age.”

Rule 8VAC20-780-340-F.

Based on observation the center failed to ensure that while children are participating in swimming or wading activities they shall be no fewer than two staff members supervising the activity.

“Evidence: 1. Three children were observed in the lazy river without any staff supervision at approximately 10:10 am on 07/28/2022.”

Rule 8VAC20-780-460-A.

Based on observation, the center failed to ensure that if a swimming area has a water depth of more than two feet, a certified lifeguard holding a current certificate shall be on duty supervising the children participating in swimming or wading activities at all times when one or more children are in the water.

“Evidence: 1. No lifeguard was on duty at the lazy river when the inspector observed three children swimming in the lazy river at approximately 10:10 am. a. The lazy river has a depth ranging from 1 - 3 feet.”

Rule 8VAC20-780-460-B.

Based on observation, the center failed to ensure that when food is brought from home the food container shall be clearly dated.

“Evidence: 10 of 10 lunch containers reviewed were not dated.”

Rule 8VAC20-780-560-G.

Based on interview, the center failed to maintain and keep at the center a separate record for each child enrolled at the center.

“Evidence: 1. Administrative staff stated no enrollment record was available for child 1 who began care the week of 06/27/2022.”

Rule 8VAC20-780-60-A.

Based on record review and interview, the center failed to ensure that staff records contain all of the required elements.

“Evidence: 1. The job title of “Counselor” is listed for staff 2 and staff 3 in their staff file. Staff 2 and staff 3 were observed functioning as program leaders during the monitoring inspection conducted on 07/28/22 however, there is no written documentation to demonstrate that they possess the education, certification and experience required by the job position of program leader. 2. Administrative staff confirmed that written documentation of how both staff meet program leader qualifications was not on file.”

Rule 8VAC20-780-70.

Based on record review, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Evidence: 1. Staff 1, hire date 10/22/2019, lacked documentation of current certification in CPR.”

Rule 8VAC20-790-600-D-1.

Based on record review, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in first aid appropriate to the ages of children in care.

“Evidence: 1. Staff 1, hire date 10/22/2019, lacked documentation of current certification in first aid.”

Rule 8VAC20-790-600-D-2.

Based on record review and interview, the center failed to obtain a copy of the results of a criminal history information check and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years.

“Evidence: 1. Staff 1, hire date 06/16/2022, lacks the results of a criminal record check from a state she has resided in within the past five years. 2. Staff 2, hire date 10/22/2019, lacks the results of a central registry check from a state she has resided in within the past five years. 3. Staff 3, hire date 06/14/2022, lacks the results of a criminal record check from a state she has resided in within the past five years.”

Rule 22.1-289.035-B-4.

Based on record review, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening which shall have been completed within the last 30 days prior to employment.

“Evidence: 1. Staff 1, hire date 06/16/2022, lacks documentation of a TB screening. 2. Staff 3, hire date 06/14/2022, lacks documentation of a TB screening. 3. Staff 4, hire date 06/13/2022, lacks documentation of a TB screening.”

Rule 8VAC20-780-160-A.

Based on interview, the center failed to maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present.

“Evidence: Administrative staff stated that a current list of all children’s allergies, sensitivities, and dietary restrictions had not been provided to staff.”

Rule 8VAC20-780-40-M.

Based on interview, the center failed to ensure that children’s hands shall be washed with soap and running water or disposable wipes before snack.

“Evidence: 1. Staff 1, stated that the children in her group had not washed their hands with soap and water or a disposable wipe prior to morning snack. 2. Several children in the group confirmed they had not washed their hands prior to eating snack.”

Rule 8VAC20-780-500-A.

Based on review and interview, the center failed to ensure that the required first aid kit contained all of the required elements.

“Evidence: 1. The first aid kit in the camp office lacked a first aid instruction manual. 2. Administrative staff confirmed that a first aid instruction manual was not on hand.”

Rule 8VAC20-780-540-C.

Based on interview, the center failed to ensure that tables used for feeding shall be sanitized prior to eating.

“Evidence: 1. Staff 1 stated she had not sanitized the picnic tables prior to morning snack which was observed at 10:10 am.”

Rule 8VAC20-780-560-J.

Based on interview, the center failed to maintain and keep at the center a separate record for each child enrolled.

“Evidence: 1. Administrative staff stated no enrollment record had been obtained for child 1 and child 2. a. Child 1 and child 2 were in care during the inspection.”

Rule 8VAC20-780-60-A.

Based on record review and interview, the center failed to ensure that staff records contain all of the required elements:

Rule 8VAC20-780-70.