Sugarland Learning Academy

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

“Two blue benches located on the two to three year old playground had peeling paint on multiple areas of the benches.”

Rule 8VAC20-780-270-A.

Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards and shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles.

“There was less than one inch of mulch for resilient surfacing in the fall zones beneath the two yellow slides, the blue staircase, and the circular climbing apparatus on the two to three year old playground. The Teddy Bear classroom was using the playground at the time of the inspection.”

Rule 8VAC20-780-330-B.

Orientation training must include prevention of sudden infant death syndrome (SIDS), use of safe sleep practices, prevention of shaken baby syndrome and abusive head trauma.

“Staff 1 and 5 were missing orientation training for SIDS and shaken baby and abusive head trauma.”

Rule 8VAC20-780-240-C.

Within 30 days of the first day of employment, staff must complete orientation training in first aid and cardiopulmonary resuscitation (CPR), as appropriate to the age of the children in care.

“Staff 1, employed for 174 days, was missing orientation training in first aid and CPR.”

Rule 8VAC20-780-240-E.

The required ratio for children ages 3 years old up to school age is one staff per ten children.

“Staff #6 was supervising fourteen children (youngest child 4 years) for approximately two minutes.”

Rule 8VAC20-780-350-B-4.

Each center must maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“The record for Child A, enrolled for three years and three months, was missing 1 of 2 work phone numbers for parents.”

Rule 8VAC20-780-60-A.

REPEAT VIOLATION: The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The center did not request a search of the child abuse and neglect registry from one state for Staff #3, who has been employed for more than five months and was working with children at the time of the inspection.”

Rule 22.1-289.035-B-4.

The center is required to obtain documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children.

“Staff #3 is currently working and has a TB screening that was dated 29 days after their first day of employment.”

Rule 8VAC20-780-160-A.

REPEAT VIOLATION: Hazardous substances must be in a locked place that prevents access by children.

“In the infant classroom, ladybugs, and the older infant classroom, ducklings, the cleaning solutions and sanitizing solutions were stored on top of the sink, out of reach of children.”

Rule 8VAC20-780-280-B.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The center did not request a criminal history, child abuse and neglect registry, and sex offender registry search from one state for Staff #9, who has been employed for three months and was working with children at the time of the inspection.”

Rule 22.1-289.035-B-4.

Physical examinations completed by a physician must be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“There was no physical examination in the record of child #3, who had been enrolled for six months.”

Rule 8VAC20-780-140-A.

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“Staff #8, who is working with children, has not yet completed this course which is overdue by two years and three months.”

Rule 8VAC20-780-240-A.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“In the two year old, caterpillar classroom, a can of disinfectant was stored on the diaper changing table, within reach of children.”

Rule 8VAC20-780-280-B.

Cribs when being used by infants must only have a bottom cover.

“Child #5 was sleeping in the crib with a loose blanket in addition to the bottom cover.”

Rule 8VAC20-780-450-A.

The diapering area must have a nonabsorbent surface for diapering or changing.

“The diaper changing pad in the Ducklings classroom had approximately three areas that were torn.”

Rule 8VAC20-780-500-B.

Over-the-counter skin products must not be kept or used beyond the expiration date of the product.

“Four diaper creams were expired: Child 2’s expired by ten months, Child 3’s by fourteen months, Child 4’s by nine months, and Child 6’s by one month.”

Rule 8VAC20-780-520-A.

Based on record review and interview, the center did not request an Out-of-State Child Abuse and Neglect search within 30 days of employment from any state in which the employee has resided in the preceding five years.

“Evidence: 1. Staff #3, hired in March 2024, resided out-of-state in the past five years as documented on their Sworn Disclosure Form. 2. Staff #3’s file did not have documentation of Out-of-State child abuse and neglect search. 3. The center Director stated that a request was not made for an Out-of-State child abuse and neglect search.”

Rule 22.1-289.035-B-4.

Based on record review, the Virginia Department of Education-sponsored orientation course was not completed within 90 calendar days of employment

“Evidence: Staff #3, who was hired in March 2024, has not completed the Virginia Department of Education-sponsored 10 hour Pre-Service orientation course.”

Rule 8VAC20-780-240-A.

Based on record review, the center did not provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“Evidence: 1. The center did not have any documentation of an annual fire inspection report. 2. The Director stated that they filed the documentation to request an annual fire inspection from the fire department recently.”

Rule 8VAC20-780-260-A.

Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: Hazardous substances such as lysol, bleach, fabuloso and dish soap were stored in unlocked cabinets accessible by children in the Honeybees, Bluebirds, and Ducklings classrooms.”

Rule 8VAC20-780-280-B.

Based on observation, the center did not meet the minimum ratio of 1:8 (staff : children) whenever two year old children are in care.

“Evidence: 1.The honeybees classroom had 9 children and 1 staff member supervising the children. 2. Child #5 and Child #6 were two years old.”

Rule 8VAC20-780-350-B-3.

Based on observation, the center did not meet the minimum ratio of 1:10 (staff : children) whenever three year olds up to school age children are in care.

“Evidence: Staff #3 stepped out of the classroom and walked down the hallway for approximately less than a minute to get yogurt to serve the children. This resulted in leaving the class out of ratio where 15 three year old children were supervised by 1 staff member.”

Rule 8VAC20-780-350-B-4.

Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1. Epi-Pens were kept in a backpack stored on the floor of an unlocked closet accessible by children in the Butterflies classroom. 2. An Epi-Pen was kept in a cubby accessible by children in the Duckling classroom. 3. An Epi-Pen was kept inside a backpack accessible by children that was stored on top of the cubbies in the Caterpillar classroom.”

Rule 8VAC20-780-510-L.

22.1-289.035-A

“Based on record review, 2 out of 3 staff records did not have 5 year repeat checks in their record. Evidence: The 5 year repeat check for Criminal History was not completed for Staff A or Staff B. The 5 year repeat check for Central Registry was not completed for Staff A.”

Rule 22.1-289.035-A.

8VAC20-780-140-A

“Based on record review, 1 out of 4 children’s records, did not have a physical within 30 days after the first day of attendance. Evidence: Child A started 4/17/2023 and there was no physical in the file.”

Rule 8VAC20-780-140-A.

8VAC20-780-60-A

“Based on record review, 1 out of 4 children records was incomplete. Child A was missing documentation of viewing proof of the child’s identity and age.”

Rule 8VAC20-780-60-A.

8VAC20-780-550-D

“Based on document review and interview with the Director, the center did not implement a monthly practice evacuation drill. Evidence: On the Fire Evacuation Drill Log, in the month of March 2022, a Shelter-In-Place drill was conducted instead of a fire drill. The director stated she didn’t realize she had to do a fire inspection drill if she did a shelter-in-place drill. Shelter-in-place drills are to be conducted twice a year in addition to the monthly fire evacuation drills.”

Rule 8VAC20-780-550-D.

8VAC20-780-510-B

“Based on interviews, document review and video review, non-prescription medication was given without written authorization from the parent. Evidence: A non-prescription lotion, not listed on the Written Authorization Form from the parents, was rubbed on the chest of Child A.”

Rule 8VAC20-780-510-B.