United Christian Parish

Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“There was no physical examination in the record of child #5, who had been enrolled for three months.”

Rule 8VAC20-780-140-A.

Immunization records are required to be signed and dated by a physician, his designee, or an official of the local health department.

“The immunization record for child #5 was not signed.”

Rule 8VAC20-780-150-B.

Disposable diapers shall be disposed in a leakproof or plastic-lined storage system that is either foot-operated or used in such a way that neither the staff member’s hand nor the soiled diaper touches an exterior surface of the storage system during disposal.

“At the time of the inspection, it was observed that the disposable diaper storage system in the diapering area of Classroom #1 was not foot-operated, nor was it used in a manner that prevented the staff member’s hand or the soiled diaper from contacting the exterior surface of the storage system during disposal.”

Rule 8VAC20-780-500-B.

A tuberculosis (TB) screening is required every two years from the last screening.

“Staff #4’s updated tuberculosis screening was due 25 days ago. The updated screening have not yet been completed.”

Rule 8VAC20-780-160-C.

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“Staff #4, has not yet completed this course which is overdue by 2 years.”

Rule 8VAC20-780-240-A.

Based on record review and staff interview, 1 of 5 staff files indicated that the center failed to obtain an out-of-state child abuse and neglect search request by the end of the 30th day of employment.

“Evidence: 1. There was no documentation of an out-of-state central registry checks for Staff #4 hired on 09/06/2022. 2. Staff #4 indicated living in two other states other than Virginia within the last five years on their sworn disclosure statement dated 05/13/2022.”

Rule 22.1-289.035-B-4.

Based on record review and staff interview, 1 of 5 children records indicated the center failed to ensure that all physical examination records were obtained before the childs attendance or within 30 days after attendance.

“Evidence: There was no documentation of a physical examination for Child #2 whose first date of attendance is 9/18/2023.”

Rule 8VAC20-780-140-A.

Based on record review and interview, 1 of 5 staff records is missing documentation that two or more references as to character and reputation as well as competency were checked before employment

“Evidence: Staff #5 (DOH:10/01/2021) is missing 2 out of 2 references.”

Rule 8VAC20-780-70.

Based on record review and interview, the center did not develop a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff or team of staff members.

“Evidence: There was no documentation of a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff.”

Rule 8VAC20-780-350-F.

Based on record review and interview, the center did not develop written procedures for prevention of abusive head trauma.

“Evidence: There was no documentation of a written policy and procedure for prevention of abusive head trauma.”

Rule 8VAC20-780-40-K.

Based on record review, 5 out of 5 children’s records did not contain all the required information for each child’s record.

“Evidence: Addresses for emergency contacts for children #1, #2, #3, #4, and #5 are missing.”

Rule 8VAC20-780-60-A.

Based on record review and interview, staff did not complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“Evidence: 1. There was no documentation of Staff #3, Staff #4, and Staff #5’s orientation. 2. Administration stated that the staff did receive orientation prior to working with children, but they were unable to locate documentation.”

Rule 8VAC20-780-240-B.

Based on observation, not all of the food containers brought from home were clearly dated and labeled in a way that identifies the owner.

“Evidence: 1. 3 of 11 lunchboxes were missing the owner’s name. 2. 4 of 11 were missing the date.”

Rule 8VAC20-780-560-G.

Based on review, 1 of 15 staff files indicated that a certificate of completion for the Virginia Department of Education-sponsored orientation course (to be completed within 90 calendar days of employment) was not available.

“Evidence - 1. On the date of inspection (05/18/2022), a certificate of completion for the 10 hours Virginia Pre-service training was not available for review for Staff #14. 2. The start date for Staff #14 was listed as 11/15/2021.”

Rule 8VAC20-780-240-A.

Based on review, 1 of 14 staff files indicated that an initial finding of a fingerprint check (FPC) was not available for review.

“Evidence - 1. On the date of inspection (12/02/2021), a FPC check for Staff #14 was not available for review. 2. The start date listed for Staff #14 was listed as 11/15/2021. 3. The Director stated that she was unsure if this check was conducted.”

Rule 22.1-289.035-B-2.

Based on review, 4 of 14 staff files indicated that the Child Day Center (CDC) did not obtain a current sworn statement or affirmation (SDS) within the past 5 years.

“Evidence - 1. On the date of inspection (12/02/2021), the following SDS were expired: Staff #3 (dated - 08/23/16), Staff #4 (dated - 07/27/16), Staff #5 (dated - 08/01/16), and Staff #9 (dated - 08/03/16). 2. This review was confirmed by the Center Director on the date of inspection.”

Rule 22VAC40-191-40-D-1-A.

Based on review, 1 of 14 staff files indicated that an initial search of the central registry ( CPS ) was not available.

“Evidence - 1. On the date of inspection (12/02/2021), a CPS check for Staff #12 was not available for review. 2. The start date listed for Staff #12 was listed as 08/30/2021.”

Rule 22VAC40-191-60-C-2.

Based on review, 6 of 14 staff files indicated that the Child Day Center (CDC) did not obtain current results of a search of the central registry within the past 5 years.

“Evidence - 1. On the date of inspection (12/02/2021), the following CPS checks were expired: Staff #1 (dated - 09/13/16), Staff #3 (dated - 09/13/16), Staff #4 (dated - 09/14/16), Staff #5 (dated - 09/14/16), Staff #7 (dated - 09/13/16), and Staff #9 (dated - 09/14/16). 2. This review was confirmed by the Center Director on the date of inspection.”

Rule 63.2(17)-1721.1-B-3.