Common Ground Child Care

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“A spray bottle of cleaning solution was in an unlocked base cabinet in the 3-year old classroom. A bottle of air freshener was also observed unlocked on the bathroom shelf. In classroom #3, #4, and #6, magic eraser cleaning materials were observed on the counter, accessible to children. The label for this product states, “keep out of reach of children.””

Rule 8VAC20-780-280-B.

In areas used by preschool age or younger children, electrical outlets shall have protective covers.

“Uncovered outlets, which were within their reach of children, were observed in Classroom #3 (age 16-24 months) and Classroom #6 (age 4 years).”

Rule 8VAC20-780-290-3.

There shall be at least 12 inches of space between occupied cots.

“During the inspection, four children in Classroom #5 were napping on cots positioned approximately 2-3 inches apart.”

Rule 8VAC20-780-440-E.

Prepared infant formula shall be refrigerated, dated and labeled with the child’s name.

“Prepared infant bottle for four infants in classroom#2 were not dated.”

Rule 8VAC20-780-570-E.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“The record for Child #2 enrolled for approximately 3.5 months, was missing a second emergency contact.”

Rule 8VAC20-780-60-A.

Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

“The file for Staff #2, who has been actively working at the center for the past 16 years, and Staff #4, who has been actively working for 8 years, only contained one completed reference verification.”

Rule 8VAC20-780-70.

The center is required to have employees undergo a background check every five years.

“The most recent fingerprint-based background check for Staff #2 was overdue by one week.”

Rule 22.1-289.035-A.

Prior to employment, the center is required to request background checks from any state in which the individual has resided in the preceding five years.

“The center requested a search of the sex offender registry from one state for Staff #3 over eight weeks after their date of employment.”

Rule 22.1-289.035-B-4.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #3 TB was dated six weeks prior to date of employment.”

Rule 8VAC20-780-160-A.

A tuberculosis (TB) screening is required every two years from the last screening.

“Staff #1 updated TB screening was due 3 weeks ago. The updated screening has not yet been completed.”

Rule 8VAC20-780-160-C.

Hazardous substances such as cleaning materials, shall be kept in a locked place using a safe locking method that prevents access by children.

“A bottle of cleaning spray was observed within reach of children, on top of a paper towel dispenser in the bathroom of Classroom #3.”

Rule 8VAC20-780-280-B.

There shall be at least twelve inches of space between the sides and ends of occupied cribs.

“In Classroom #1, the sides of the cribs for Child #1 and Child #2 were both occupied and positioned right next to each other. There was no space between the occupied cribs.”

Rule 8VAC20-780-440-J.

Cribs when being used by infants shall have a bottom cover.

“In Classroom #1, a blanket was hanging on the inside of Child #2 (age: 8 months) crib. The blanket was clipped at the top rail of the crib and loosely tucked into the side of the mattress.”

Rule 8VAC20-780-450-A.

The diapering area shall have a nonabsorbent surface for diapering or changing.

“The diaper changing pad on the changing table in Classroom #2 had three small tears making it an absorbent surface.”

Rule 8VAC20-780-500-B.

The center must request a search of the central registry prior to the employee’s first day of employment.

“Staff #1, who had been employed for four weeks, did not have a central registry search requested.”

Rule 22.1-289.035-B-3. From a complaint.

Repeat Violation

“The center shall ensure that areas and equipment of the center, inside, are maintained in a clean, safe and operable condition. There was peeling paint coming off of the wall in Classroom #2 and the couch in the classroom had a large tear in it exposing the foam inside. In classroom #1 and Classroom #2 pieces of yarn approximately 33 inches in length were hanging from the wall and accessible to children.”

Rule 8VAC20-780-270-A. From a complaint.

Children three years of age or younger may not be offered foods that are considered to be potential choking hazards.

“The children in Classroom #1(age: 2 years) and Classroom #2 (age: 2 years) were served large pieces of fresh pineapple for lunch.”

Rule 8VAC20-780-560-F-4. From a complaint.

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

“On a high shelf in classroom #1, books and baskets of books were unlevel and stacked on top of each other. The large plastic shed on the playground, was broken on the bottom left side, exposing sharp pieces of plastic.”

Rule 8VAC20-780-270-A.

Hazardous substances must be in a locked place that prevents access by children.

“In classroom #1, one bottle of sanitizing spray was observed next to the changing table, out of reach of children. In classroom #2, two bottles of sanitizing solution were observed on a high shelf, out of reach of children. In the front entry way, two spray cans of bug spay and two bottles of sanitizing solution were observed on a high shelf, out of reach of children. In the front entry way, one can of air duster spray was observed on a shelf, within reach of children.”

Rule 8VAC20-780-280-B.

Pesticides or insecticides shall not be stored in areas used by children or in areas used for food preparation or storage.

“In classroom #2, two bottles of sanitizing solution were observed on a high shelf stored above food. In the front entry way, two spray cans of bug spay, one can of air duster and two bottles of sanitizing solution were stored above food.”

Rule 8VAC20-780-280-C.

Before leaving on a field trip, a schedule of the trip’s events and locations shall be posted and visible at the center site.

“On, June 23, 2025, classroom #1 left the center on a scheduled field trip, when they arrived at their destination the field trip location was closed. Classroom #1 went to a different location then originally planned. The schedule for the second location was not posted at the center site. On June 24, 2025, classroom #2 and #3 left the center and traveled to a location that was not posted at the center site and there was no schedule available of the trip’s events.”

Rule 8VAC20-780-580-I. From a complaint.

8VAC20-780-510-I

“Based on review of medications, the center did not obtain written parent permission for administering medication for all medications on site. Evidence: 1. Child #1 had Albuterol medication on site and did not have written parent permission on site at the time of inspection granting the center permission to administer the medication. Child #1 had a record of receiving their Albuterol medication from center staff on 07/30/24 and 08/05/2024. 2. Staff #1 acknowledged that the center did not have written parent permission to administer the Albuterol medication to Child #1.”

Rule 8VAC20-780-510-I.

8VAC20-780-510-P

“Based on review of medications and interview, when an authorization for medication expires, the medication was not picked up within 14 days or disposed of by the center. Evidence: 1. Child #1s Epinephrine medication authorization expired 08/01/2024. 2. Child #2s Childrens Zyrtec medication authorization expired 07/05/2023. 3. Staff #1 acknowledged the medications for Child #1 and Child #2 were kept at the center past the authorization dates.”

Rule 8VAC20-780-510-P.

8VAC20-780-520-A

“Based on observation and interview, over-thecounter skin products were kept beyond the expiration date of the product. Evidence: 1. In the Dancing Monkey’s class, a classroom over-the-counter skin product (expiration date: 09/2023) was observed in a classroom bin with other over-the-counter skin products. 2. Staff #1 acknowledged the over-the-counter skin product and its expiration date.”

Rule 8VAC20-780-520-A.

8VAC20-780-550-G

“Based on record review and interview, documentation was not maintained of emergency evacuation, shelter-in-place, and lockdown drills. Evidence: 1. The last documented emergency evacuation drill was dated 04/18/2024. 2. Staff #1 acknowledged that the last documented emergency evacuation drill was dated 04/18/2024.”

Rule 8VAC20-780-550-G.

8VAC20-780-550-G

“Based on record review and interview, documentation was not maintained of emergency evacuation, shelter-in-place, and lockdown drills. Evidence: 1. The last documented emergency evacuation drill was dated 04/18/2024. 2. Staff #1 acknowledged that the last documented emergency evacuation drill was dated 04/18/2024.”

Rule 8VAC20-780-550-G.

Repeat Violation

“Based on record review and interview, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. The record for Child #4 (date of enrollment : 03/01/2019) did not contain an immunization record. 2. Staff #1 acknowledged that the record for Child #4 did not contain an immunization record.”

Rule 8VAC20-780-130-A.

Repeat Violation

“Based on record review and interview, the center did not obtain documentation of a physical examination before the child’s attendance or within 30 days after the first day of attendance. Evidence: 1. The record for Child #4 (date of enrollment: 03/01/2019) did not contain a physical examination. 2. Staff #1 acknowledged that the record for Child #4 did not contain a physical examination.”

Rule 8VAC20-780-140-A.

Repeat Violation & Systemic Deficiency

“Based on record review and interview, childrens records, did not contain all required information. Evidence: 1. The record for Child #3 (date of enrollment: 04/29/2019) did not contain proof of the child’s identity and age. 2. The record for Child #4 (date of enrollment: 03/01/2019) did not contain emergency contact addresses for two designated people. 3. Staff #1 acknowledged that the records for Child #3 and Child # 4 did not contain all required information.”

Rule 8VAC20-780-60-A.

8VAC20-770-60-C-2

Rule 8VAC20-770-60-C-2. From a complaint.

8VAC20-780-130-A

“Based on record review and interview, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. Child #1’s (date of enrollment: 5/13/2024) record did not contain documentation of immunizations. 2. Child #3’s (date of enrollment: 9/05/2023) record did not contain documentation of immunizations. 3. Staff #1 Confirmed that Child #1 and Child #3’s record did not contain documentation of immunizations.”

Rule 8VAC20-780-130-A. From a complaint.

8VAC20-780-140-A

“Based on record review and interview, each child did not have a physical examination by or under the direction of a physician. Evidence: 1. Child #3’s (date of enrollment: 9/05/2023) record did not contain documentation of a physical examination. 2. Staff #1 Confirmed that Child #3’s record did not contain documentation of a physical examination.”

Rule 8VAC20-780-140-A. From a complaint.

8VAC20-780-60-A

“Based on record review and interview, the center did not ensure that each child has a record that contains all required information. Evidence: 1. Child #3’s (date of enrollment: 9/5/2023) record did not contain documentation of viewing proof of the child’s identity and age. 2. Staff #1 Confirmed that Child #3’s record did not contain documentation of viewing proof of the child’s identity and age.”

Rule 8VAC20-780-60-A. From a complaint.

8VAC20-790-600-D-1

“Based on record review and interview, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in CPR. Evidence: 1) Staff #1 (date of hire: 01/09/2024) does not have current certification in CPR. 2) Staff #5 (date of hire: 01/23/2024) does not have current certification in CPR. 3) Staff #6 confirmed that Staff #1 and Staff #5 did not have current CPR certification.”

Rule 8VAC20-790-600-D-1.

8VAC20-790-600-D-2

“Based on record review and interview, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in first aid. Evidence: 1) Staff #1 (date of hire: 01/09/2024) does not have current certification in first aid. 2) Staff #5 (date of hire: 01/23/2024) does not have current certification in first aid. 3) Staff #6 confirmed that Staff #1 and Staff #5 did not have current first aid certification.”

Rule 8VAC20-790-600-D-2.

22.1-289.035-B-4

Rule 22.1-289.035-B-4.

22.1-289.058

“Based on observation, the child day program did not ensure that a carbon monoxide detector was installed in a building that was built before 2015, that houses a child day program that serves preschool-age children was not equipped with at least one carbon monoxide detector. Evidence: 1) A carbon monoxide detector was not in the center.”

Rule 22.1-289.058.

8VAC20-780-130-A

“Based on record review, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1) Child #3 (date of enrollment :01/17/2023) did not have an immunization record available for review during the inspection.”

Rule 8VAC20-780-130-A.

8VAC20-780-140-A

“Based on record review, the center did not obtain documentation of a physical examination before the child’s attendance or within 30 days after the first day of attendance. Evidence: 1) Child #3 (date of enrollment :01/17/2023) did not have a physical examination in the record available for review during the inspection. 2) Child #4 (date of enrollment :08/22/2022) did not have a physical examination in the record available for review during the inspection.”

Rule 8VAC20-780-140-A.

8VAC20-780-270-A

Rule 8VAC20-780-270-A.

8VAC20-780-70

“Based on record review, not all staff records contained all required information. Evidence: 1) Staff #1 (date of hire: 01/09/2024), Staff #3 (date of hire: 09/09/2022 ), Staff #4 (date of hire: 05/17/2022), and Staff #5 (date of hire: 01/23/2024), had no documentation of two or more references as to character, reputation, and competency checked prior to employment.”

Rule 8VAC20-780-70.

Based on interviews, the center did not ensure that a child with a diagnosed food allergy was not served any food identified in the written care plan.

“Evidence: Child #1 has a diagnosed allergy and was served a food that contained that allergen during a special event hosted by the center.”

Rule 8VAC20-780-560-P.

Based on record review, the center did not implement a monthly practice evacuation drill each month.

“Evidence; An evacuation drill was not documented to have occurred March 2023.”

Rule 8VAC20-780-550-D.

Based on observation, the center did not keep hazardous substances such as cleaning materials in a locked place using a safe locking method that prevents access by children.

“Evidence: In multiple rooms of the center, a bleach/water solution was stored out of reach of children, but not locked. The director was notified, and she informed staff to lock them in the cabinets.”

Rule 8VAC20-780-280-B.

Based on observation and interview, a child under the age of 10 years was not within sight and sound supervision of staff.

“Evidence: During an interview with a staff member, it was determined that Child #1 was located in a classroom after the lead and assistant teacher left the room. The room was within sound of the administration area, but no teacher was within sight of the child.”

Rule 8VAC20-780-340-F.