AlphaBEST at Montclair Elementary

Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician’s designee, or an official of the local health department.

“The file for Staff #2 did not contain documentation of a negative tuberculosis (TB) test or screening signed by a physician, the physician’s designee, or a health department official.”

Rule 8VAC20-780-160-A.

Program directors without management experience shall have one college course in a business-related field, 10 hours of management training, or one child care management course that satisfactorily covers the management functions of planning, budgeting, staffing and monitoring.

“The program director did not have the required management experience or management training.”

Rule 8VAC20-780-190-B.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions. The list shall be dated and kept confidential in each room or area where children are present.

“The list of allergies, sensitivities, and dietary restrictions did not contain all of Child #1?s food allergies.”

Rule 8VAC20-780-40-M.

The Center is required to ensure they have a written care plan from a physician for each child with a diagnosed food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“The record for Child #1 did not contain an allergy care plan for their diagnosed food allergy.”

Rule 8VAC20-780-60-A-8.

Staff who work directly with children shall annually attend at least 16 hours of training and staff development activities, to include the department’s health and safety update course.

“Staff #3 did not have the Health and Safety update course completed within the last year. The training was due approximately 6 months ago.”

Rule 8VAC20-790-600-F.

The Center is required to maintain documentation for staff records including two or more references as to character and reputation as well as competency were checked before employment.

“The file for Staff #1 contained 2 references completed 1 day after hire.”

Rule 8VAC20-780-70.

(Repeat Violation) The Provider is required to request the results of a sex offender registry search from all states in which staff members have resided within the last five years prior to employment.

“The record for Staff #1 did not contain documentation that a sex offender search was completed from all states where they resided within the last five years prior to employment.”

Rule 22.1-289.035-B-4.

8VAC20-780-40-M

“(Repeat Violation) The Center is required to maintain a current and dated written list of children’s allergies, sensitivities, and dietary restrictions that is accessible to all staff in each group or area where children are present. The allergy list did not contain one of Child #1`s diagnosed food allergies.”

Rule 8VAC20-780-40-M.

The Center is required to ensure that children do not walk around while eating and drinking.

“During the inspection, Child #2 was walking around the outdoor play area while eating a pear.”

Rule 8VAC20-780-560-M.

The Center is required to ensure they post the findings of the most recent licensing inspection of the facility.

“Evidence: The most recent licensing inspection of the facility was not posted.”

Rule 22.1-289.011-F.

For staff hired after 7/1/24, the Provider is required to request a Central Registry check prior to employment.

“Evidence: The record for Staff #1 did not contain documentation that the Central Registry check had been requested prior to hire.”

Rule 22.1-289.035-B-3.

For staff hired after 7/1/24, the Provider is required to request a sex offender registry search and a central registry check from all states in which staff members have resided within the last five years prior to employment.

“Evidence: The record for Staff #1 did not contain documentation that a a central registry check or a sex offender registry clearance from all states where they resided within the last five years was requested prior to employment.”

Rule 22.1-289.035-B-4.

The Center is required to maintain the required supervision ratio of staff to children, 1 staff for every 18 children for school age up to age 9, whenever children are in care.

“Evidence: 1)During inspection, Staff #2 left the room where there were 28 child present ages 5-11 years old with only Staff member #1. 2)Staff stated that they have to leave the group each time they answer the door outside the room and down the hallway so they were forced to leave the large group alone with only 1 staff member multiple times during a shift.”

Rule 8VAC20-780-350-B-5.

The Center is required to maintain a current and dated written list of children’s allergies, sensitivities, and dietary restrictions that is accessible to all staff in each group or area where children are present.

“Evidence: The allergy list did not contain one of Child #1`s diagnosed food allergies.”

Rule 8VAC20-780-40-M.

Based on review of 5 child records, the Center did not ensure they obtain all of the required documentation for child records.

“Evidence: The record for Child #1 did not contain the name, address and phone number of 2 designated people to call in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.

Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: Upon arrival for the inspection, there were 51 children present, but the written record reflected there were 48 children present.”

Rule 8VAC20-780-80-A.

Based on review of 2 staff records, the center did not obtain the results of a criminal history record check and a central registry record check from all states in which staff members have resided within the last five years prior to employment.

“Evidence: The record for Staff #1 (date of hire 8/19/21) did not contain documentation of a completed criminal history record check from all states where they resided within the last five years prior to employment.”

Rule 22.1-289.035-B-4.

Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

“Evidence: During the time of inspection, there were 8 children present, but the written record reflected there were 6 children present.”

Rule 8VAC20-780-80-A.