Maria Reyes

Caregivers must annually complete the department’s health and safety update course.

“Caregiver A’s health and safety update course was overdue by eight months.”

Rule 8VAC20-790-250-F.

Repeat violation:

“A child’s record shall contain written authorization if the child is taken off the premises of the home based child care. The records for Children A and B did not contain written parental authorization for the children to be taken off the premises of the home based child care for transportation to and from school.”

Rule 8VAC20-800-60-B.

Annually, the provider shall review with the parent the emergency contact information required in each child’s record to ensure the information is correct and shall obtain the parents signed acknowledgment of the review.

“The annual review of the emergency contact information in Child A’s record was overdue by three months.”

Rule 8VAC20-800-780-B.

The provider shall review the emergency plan at least annually and update the plan as needed. The provider shall document in writing each review and update to the emergency plan.

“The annual review of the emergency plan was overdue by four months.”

Rule 8VAC20-800-800-B.

Written permission shall be obtained for the parent of each child for regularly scheduled trips.

“Child A did not have written permission on file for provider to drive them to and from school.”

Rule 8VAC20-800-980-A.

The current inspection notice summary as required by the Superintendent will be posted in a conspicuous place on the licensed premises.

“The current inspection summary was not posted in the home.”

Rule 22.1-289.011-F.

Areas of the family day home, shall be maintained in a clean, safe, and operable condition. Unsafe conditions include, chipped or peeling paint.

“There is an area of wall in the living room, with chipped paint and a hole (the size of an adult hand), in the living room.”

Rule 8VAC20-800-240-A.

Small electrical appliances shall be unplugged unless being used by the caregiver or with children under close supervision.

“Several small appliances throughout the home were plugged in.”

Rule 8VAC20-800-320-A.

Child-resistant protective covers larger than 1-1/4 inches in diameter shall be installed on all unused electrical outlets and surge protectors accessible to children under five years of age.

“Outlet observed in the dining room area without a cover.”

Rule 8VAC20-800-320-B.

Wood fireplace chimneys will be inspected annually. Documentation of the inspection and cleaning will be maintained by the provider.

“Documentation of last fireplace inspection is dated 2023, which is overdue by a year.”

Rule 8VAC20-800-320-G.

The provider is required to obtain a completed sworn statement prior to the volunteer/caregiver’s first day of employment.

“The sworn statement for Caregiver 3, who is currently working with children, was not on file.”

Rule 22.1-289.035-B-1. From a complaint.

Caregiver will submit to fingerprinting and provide personal descriptive information.

“Caregiver 3 who has been working with children for over one month does not have results of a criminal record check on file.”

Rule 22.1-289.035-B-2. From a complaint.

Providers must maintain a record for each caregiver.

“Provider confirmed that there was no record for Caregiver 3 who has been caring for children for over one month, and has been left alone with children.”

Rule 8VAC20-800-120-A. From a complaint.

Providers must maintain a complete record for each assistant or substitute.

“Provider confirmed that caregiver 3 has been working with her for over one month there was no record on hand with name, address, verification of age, job title, date of employment, emergency contact, reference checks, background checks, documentation of TB screening, documentation of education, training and orientation of caregiver 3.”

Rule 8VAC20-800-120-B. From a complaint.

Caregivers will be able to speak, in English, as necessary to communicate effectively.

“Caregiver 3 does not meet the requirements for language and asked for a translator.”

Rule 8VAC20-800-130. From a complaint.

Based on observation, child-resistant protective covers larger than 1-1/4 inches in diameter were not installed on all unused electrical outlets and surge protectors accessible to children under five years of age.

“Evidence: One outlet in the child care resting area was observed without a cover.”

Rule 8VAC20-800-320-B.

8VAC20-770-40-D-4

“Based on review of two household member’s records and interview, the provider did not obtain the central registry report within 30 days of two household members residing in the home. Evidence: 1. Household Member #1 (moved in 10/03/2023) and Household Member #2 (moved in 6/16/2023) did not have the central registry results with the provider. The provider stated she sent the payment on 12/08/2023 on the portal.”

Rule 8VAC20-770-40-D-4.

8VAC20-800-200-A

“Repeat Violation Based on interview, the provide did not orient the assistant by the end of their first week of assuming job responsibilities. Evidence: 1. The provider stated the assistant started employment in March 2022, but did not have record of orienting the assistant. The Assistant is no longer assisting since 9/18/2023.”

Rule 8VAC20-800-200-A.

8VAC20-800-210-A

“Based on review, the assistant did not obtain a a minimum of sixteen clock hours of training annually in areas relevant to their job responsibilities. Evidence: 1. The assistant had 0 hours for 3/2022 to 3/2023 and had 13 hours of training for 2023.”

Rule 8VAC20-800-210-A.

8VAC20-800-280

Rule 8VAC20-800-280.

8VAC20-800-500-C

“Repeat Violation Based on observation, the provider’s stationary outdoor playground equipment did not meet all requirements. Evidence: 1. The providers playground equipment was not firmly anchored with ground supports and was under a hard surface of dried dirt.”

Rule 8VAC20-800-500-C.

8VAC20-800-780-B

“Base on review of children’s records, the provider did not have documentation that the parent reviewed the emergency contact information and signed the acknowledgement of the review. Evidence: 1. Child #1’s file had the parent’s last review of the emergency contact information signed on 9/24/2022.”

Rule 8VAC20-800-780-B.

8VAC20-800-830-D

“Based on interview, the provider did not have records of emergency evacuation and shelter-in-place drills for one year. Evidence: 1. The provider could not find her drill record, but stated she had completed them.”

Rule 8VAC20-800-830-D.

8VAC20-800-200-A

“Based on interview, the provide did not orient the assistant by the end of their first week of assuming job responsibilities. Evidence: 1. The provider stated the assistant started employment in March 2022, but did not have record of orienting the assistant.”

Rule 8VAC20-800-200-A.

8VAC20-800-240-A

“Based on observation, areas and furnishing of the family day home inside and outside were not maintained in a safe and operable condition. Evidence: 1. In the playroom, the paint had chipped where a nail had popped out of the wall. 2. The playground ladder to the slide was bent. 3. The children’s play sink was missing the sink and faucet handle.”

Rule 8VAC20-800-240-A.

8VAC20-800-320-B

“Based on observation, the provider failed to install child resistant protective covers on all unused electrical outlets accessible to children under five years of age. Evidence: 1. In the playroom, 3 unused outlets were not covered with protective covers. 2. In the family room, 1 outlet was not covered with a protective cover. 3. In the playroom near the front door, one outlet near the window was not covered with a protective cover. 4. In the dining room, 3 outlets were not covered with protective covers.”

Rule 8VAC20-800-320-B.

8VAC20-800-500-C

“Based on observation, the provider’s stationary outdoor playground equipment did not meet all requirements. Evidence: 1. The providers playground equipment was not firmly anchored with ground supports and was under a hard surface of dried dirt.”

Rule 8VAC20-800-500-C.

8VAC20-800-830-A

“Based on review of the emergency response drill record, the provider did not practice the emergency evacuation procedures monthly with all caregivers and children in care during all shifts that children are in care. Evidence: 1. The provider did not practice the emergency evacuation drill in February 2023, March 2023, April 2023 and June 2023.”

Rule 8VAC20-800-830-A.

8VAC20-800-100-A

“Based on review of children’s records, the provider did not obtain documentation of a physical examination by or under the direction of a physician prior to a child’s attendance or within 30 days after the first day of attendance. Evidence: 1. Child #1 (start date 9/26/2022) did not have a copy of the child’s physical in the file and it had been more than 30 days after the first day of attendance.”

Rule 8VAC20-800-100-A.

8VAC20-800-50-C

“Based on observation, the provider did not keep information contained in a child’s record confidential. Evidence: 1. The provider had the supplemental page posted on the wall from the 10/06/2022 inspection. The page is considered confidential.”

Rule 8VAC20-800-50-C.

8VAC20-800-830-A

“Based on review of the emergency response drill record, the provider did not practice the emer gency evacuation procedures monthly with all caregiversand children in care during all shifts that children are in care. Evidence: 1. The provider did not practice an emergency evacuation drill in November 2022.”

Rule 8VAC20-800-830-A.

8VAC20-770-40-D-4-a

“Based on review of household members records, the provider did not obtain a completed sworn disclosure statement for each household member when the person began residing in the home and did not obtain the central registry results within 30 days of a person residing in the home. Evidence: 1. Household Member #1 (moved in July 1, 2022) had a sworn disclosure statement dated 7/21/2022 and did not have the central registry results. Central Registry results were sent to the household member instead of the provider.”

Rule 8VAC20-770-40-D-4-a.

8VAC20-800-170-A

“Based on review of household member records, the provider did not obtain from each adult household member a current report of Tuberculosis Screening prior to coming into contact with children. Evidence: 1. Household Member #1 (Move in date 7/01/2022) had a tuberculosis screening dated 7/21/2022.”

Rule 8VAC20-800-170-A.

8VAC20-800-320-A

“Based on observation, small electrical appli- ances such as toasters were not unplugged when not in use. Evidence: 1. A toaster was plugged into the electrical outlet and was not being used.”

Rule 8VAC20-800-320-A.

8VAC20-800-320-B

“Based on observation, the provider failed to cover all unused electrical outlets accessible to children under 5 years of age with child-protec- tive covers. Evidence: 1. In the Dining room, four unused electrical outlets were not covered.”

Rule 8VAC20-800-320-B.

8VAC20-800-320-I

“Based on observation, the provider did not have smoke detectors on each level of the home. Evidence: 1. The provider did not have a smoke detector on the top upstairs level.”

Rule 8VAC20-800-320-I.

8VAC20-800-50-C

“Based on observation, the provider did not keep information contained in a child’s record confidential. Evidence: 1. The provider had the supplemental page posted on the wall from the 4/21/2022 inspection. The page is considered confidential.”

Rule 8VAC20-800-50-C.

8VAC20-800-760-A-1

“Based on observation, the first aid kit did not contain the minimum requirements. Evidence: 1. The provider’s first aid kit was missing the following: first aid instruction manual.”

Rule 8VAC20-800-760-A-1.

8VAC20-800-830-A

“Based on review of the emergency response drill record, the provider did not practice the emer gency evacuation procedures monthly with all caregiversand children in care during all shifts that children are in care. Evidence: 1. The provider did not practice an emergency evacuation drill in June 2022, July 2022 and August 2022.”

Rule 8VAC20-800-830-A.

8VAC20-790-180-B

“Based on interview, the provider did not maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. The last attendance record the provider had was dated 6/03/2021. The provider stated she did have children attend in the past months, but did not take attendance.”

Rule 8VAC20-790-180-B.

8VAC20-790-250-A

“Based on interview, the provider did not complete the Virginia Health and Safety Update Training for Child Care Staff in 2021 or 2022.. Evidence: 1. The provider stated she had not completed the training. She had completed the three hour update on 9/10/2020 only.”

Rule 8VAC20-790-250-A.

8VAC20-800-210-A

“Based on review of training, the caregiver did not obtain a minimum of sixteen clock hours of training annually. Evidence: 1. The provider completed 3 hours in 2020 and 5 hours in 2021 as of Oct. 28th, 2021”

Rule 8VAC20-800-210-A.

8VAC20-800-280

“Based on observation, potentially hazardous substances such as cleaning agents, disinfectants and fertilizer spray were stored in an area that was not inaccessible to children. Evidence: 1. There was a bottle of windex under the bathroom sink that children use and was not locked and accessible to children. 2. There was a cabinet near the bathroom near the kitchen that was not locked and had 8 cleaning products and fertilizer spray and was accessible to children.”

Rule 8VAC20-800-280.

8VAC20-800-320-A

“Based on observation, small electrical appliances such as toasters were not unplugged when not in use. Evidence: 1. A toaster was plugged into the electrical outlet and was not being used.”

Rule 8VAC20-800-320-A.

8VAC20-800-320-B

“Based on observation, the provider failed to cover all unused electrical outlets accessible to children under 5 years of age with child-protective covers. Evidence: 1. Two outlets in the play room were not covered. One outlet was not covered in the family room and 2 in the dining room. There outlets were all accessible to children under 5 years of age.”

Rule 8VAC20-800-320-B.

8VAC20-800-320-I

“Based on observation, the provider did not have smoke detectors on each level of the home. Evidence: 1. The provider did not have smoke detectors on the basement level or the top upstairs level.”

Rule 8VAC20-800-320-I.

8VAC20-800-330-A

“Based on interview and observation, the provider did not have a land line telephone that did not require electricity to operate. Evidence: 1. The provider had a land line telephone, but it was cordless and required electricity.”

Rule 8VAC20-800-330-A.

8VAC20-800-50-A

“Based on observation and interview, the provider did not keep a written record of children in attendance each day. Evidence: 1. The last attendance record the provider had was dated 6/03/2021. The provider stated she did have children attend in the past months, but did not take attendance.”

Rule 8VAC20-800-50-A.

8VAC20-800-760-A-1

“Based on observation, the first aid kit did not contain the minimum requirements. Evidence: 1. The provider’s first aid kit was missing the following: scissors, tweezers and first aid instruction manual.”

Rule 8VAC20-800-760-A-1.

8VAC20-800-770

“Based on interview, the provider did not have a working battery-operated flashlight, a working portable battery-operated weather band radio, and extra batteries kept in a designated area. Evidence: 1. The provider stated she did not have a radio or flashlight.”

Rule 8VAC20-800-770.

8VAC20-800-790

“Based on observation, the provider did not have all required numbers posted in a visible area close to the telephone. Evidence: 1. The provider did not have the responsible person (who is 18 years of age or older that is able to arrive at the family day home within 10 minutes for emergency backup care until the children can be picked up by parent) emergency backup posted as required.”

Rule 8VAC20-800-790.

8VAC20-800-800-A

“Based on interview, the provider did not have a written emergency preparedness and response plan. Evidence: 1. The provider stated she did not have a written emergency preparedness and response plan.”

Rule 8VAC20-800-800-A.

8VAC20-800-830-A

“Based on review of the emergency response drill record, the provider did not practice the emergency evacuation procedures monthly with all caregivers and children in care during all shifts that children are in care. Evidence: 1. The provider had documentation that a fire drill was completed in April 2021, May 2021 and June 2021, but had not completed it during the months of July 2021 through March 2022.”

Rule 8VAC20-800-830-A.

8VAC20-800-920

“Based on interview, the provider provides meals and snacks, but could not find the menu for the week. Evidence: 1. The provider stated she had a menu, but could not locate it during the inspection.”

Rule 8VAC20-800-920.