Ashton Day Care LLC

The center shall maintain a record for each enrolled child that contains the required information.

“The record of Child #5, enrolled for approximately two and a half years, did not contain documentation of child updates and confirmation of up-to-date information in the child’s record as required by 8VAC20-780-420 E 3. Administration acknowledged that the 2025 and 2026 update forms were not in the record.”

Rule 8VAC20-780-60-A.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #1, employed for two weeks, did not have documentation of requesting a central registry check from one state.”

Rule 22.1-289.035-B-4.

Injury prevention procedures shall be updated at least annually based on documentation of injuries and a review of the activities and services.

“The center’s annual injury prevention plan update was overdue by approximately one month.”

Rule 8VAC20-780-40-J.

Documentation of emergency evacuation drills shall be maintained.

“An evacuation drill was not documented on the center’s drill log in December of 2025. Administration stated that the drill was conducted.”

Rule 8VAC20-780-550-G.

The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential.

“The lists in the infant room, toddler room and preschool room were posted in plain sight.”

Rule 8VAC20-780-40-M.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #2’s immunization record was received 4 days after the start of attendance.”

Rule 8VAC20-780-130-A.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“In the toddler room, there was a broken HVAC register(vent cover) that had sharp edges. The register was located on the floor in area that was accessible to children.”

Rule 8VAC20-780-270-A.

Based on observation and interview, the center did not ensure that children under 10 years of age always were within actual sight and sound supervision of staff.

“Evidence: 1. Staff #1 was observed retrieving a group of eight school aged children from a classroom. In interview, staff #1 stated that the children were unsupervised for “a few minutes.” 2. Administration acknowledged that the eight school aged children were not in sight and sound.”

Rule 8VAC20-780-340-F.

Based on observation, review of documentation and interview, the center did not ensure that when children are in ongoing mixed age groups, the staff-to-children ratio and group size applicable to the youngest child in the group shall apply to the entire group.

“Evidence: 1. At approximately 10:00 am, two inspectors observed 25 children in the care of two staff. The children ranged in age from two years to seven years. The staff to child ratio for two year old children is one staff to eight children. (1:8) Staff began to send children home at approximately 10:15 am. At approximately 11:00 am, the classroom was in ratio with 16 children and two staff. 2. Administration acknowledged the classroom was out of ratio.”

Rule 8VAC20-780-350-C.

Based on observation, review of documentation, and interview, the center did not ensure that the center’s activities, services, and facilities were maintained in compliance with the terms of the current license issued by the department.

“Evidence: 1. On 3/11/2024, 31 children were observed in care. The center’s license has a capacity of 29. 2. Administration acknowledged that they were two children over their approved licensed capacity.”

Rule 8VAC20-780-40-E.

Based on a review of five staff records and interview, the center did not ensure that one staff completed a sworn statement background check prior to employment as required.

“Evidence: 1. The record of staff #1 (date of employment: 11/20/2023) did not contain a sworn statement. 2. Administration acknowledged that it had not been completed by staff #1.”

Rule 8VAC20-770-60-B.

Based on a review of five staff records and interview, the center did not ensure that one staff record was kept that contained the required information.

“Evidence: 1. The record of staff #1 (date of employment: 11/20/2023) did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. Administration acknowledged that the references were not in the record.”

Rule 8VAC20-780-70.

22.1-(14.1)-289.035-B-4 Based on a review of seven staff records, the center did not obtain the results of a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which one staff member had resided in the preceding five years.

“Evidence: 1. The record of staff #3, employed 06/05/2023, indicated the staff resided outside the state of Virginia in the past five years. The record did not contain documentation of an out of state child abuse and neglect search request and a sex offender registry check for the state. 2. A member of management stated the out of state background checks had not been requested.”

Rule 22.1-289.035-B-4.

Based on review of five children’s records, the center did not obtain documentation of immunizations before the child’s attendance.

“Evidence: The record of child #4, enrolled 09/26/2022, contained an immunization record dated 01/04/2023.”

Rule 8VAC20-780-130-A.

Based on review of seven staff records, the center did not obtain documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children for one staff member.

“Evidence: The record of staff #3 employed 06/05/2023, contained documentation of a negative tuberculosis screening dated 06/06/2023 exceeding the date of employment.”

Rule 8VAC20-780-160-A.

Based on review of four staff records, the center did not ensure all staff who work directly with children obtain current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care within 90 days of employment.

“Evidence: 1. The record of staff #1, employed 11/21/2022, did not contain documentation of CPR certification. The director stated staff #1 did not have CPR certification. 2. The record of staff #2 and staff #3, both contained documentation of CPR certification that expired 04/02/2021. The director stated the two staff members had not renewed their certification in CPR.”

Rule 8VAC20-790-600-D-1.

Based on review of seven staff records, the center did not ensure all staff who work directly with children obtained current certification in first aid appropriate to the ages of children in care within 90 days of employment.

“Evidence: 1. The record of staff #1, employed 11/21/2022, did not contain documentation of first aid certification. The director stated staff #1 did not have CPR certification. 2. The record of staff #2 and staff #3, both contained documentation of first aid certification that expired 04/02/2021. The director stated the two staff members had not renewed their certification in first aid.”

Rule 8VAC20-790-600-D-2.

Based on review of seven staff records and interview, the center did not ensure one staff obtained background checks every five years.

“Evidence: 1. The record for staff #4 (employed 04/10/2017) contained the results of a fingerprint national criminal record check dated 04/26/2018, exceeding five years. 2. The record for staff #4 (employed 04/10/2017) contained the results of a central registry check dated 04/26/2018, exceeding five years. 3. The director confirmed a request to update the fingerprint national criminal record check and central registry check for staff #4 had not yet been obtained.”

Rule 22.1-289.035-A.

Based on observation and interview, the center did not ensure the required staff-to-child ratios were maintained.

“Evidence: Upon the inspector’s arrival, There were 11 children (ages two years-five years) being supervised by one staff member. The required staff-to-children ratio is applied to the youngest child in the group and is applicable to the entire group. The required staff-to-children ratio is one staff member for every eight children present”

Rule 8VAC20-780-350-B-3.

Based on observation, interview and review of staff records, the center did not ensure at least one staff in each classroom or area where children are present had current certification in cardiopulmonary resuscitation (CPR) as appropriate to the age of children in care.

“Evidence: 1. Staff #3, assigned to the preschool classroom (ages two years thru five years) did not have current CPR certification. 2. The director stated staff #3 did not have current CPR certification.”

Rule 8VAC20-780-530-A-1.

Based on observation, interview and review of staff records, the center did not ensure at least one staff in each classroom or area where children are present had current certification in cardiopulmonary resuscitation (CPR) as appropriate to the age of children in care.

“Evidence: 1. Staff #3, assigned to the preschool children (ages two years thru five years) did not have current first aid certification. 2. The director stated staff #3 did not have current first aid certification.”

Rule 8VAC20-780-530-A-2.

Based on observation and interview, the center did not ensure when a child is placed in an infant seat or highchair, the protective belt was fastened securely.

“Evidence: Child #6, seven months in age was observed sleeping in a bouncer chair without the protective belt being fastened. Staff acknowledged the belt was not fastened.”

Rule 8VAC20-780-570-A.

Based on observation and interview, the center did not ensure the center was equipped with at least one carbon monoxide detector.

“Evidence: The center did not have a carbon monoxide detector. The administration stated they had not installed a carbon monoxide detector.”

Rule 22.1-289.058.

Based on review of three children’s records, the center did not obtain documentation of a physical examination before the child’s attendance or within one month after attendance for one child’s record.

“Evidence: The record of child #3, enrolled 11/22/2021, did not contain documentation of a physical examination exceeding the required time period.”

Rule 8VAC20-780-140-A.

Based on review of the center’s brightwheel application and interview, the center did not maintain a daily record for each infant that contained the amount of time the infant slept; the amount of food consumed and the time; a description and time of bowl movements; and developmental milestones.

“Evidence: The brightwheel application did not have the required daily information for infant #4 and infant #5 documented the week of March 21 through March 28, 2022. Staff #3 stated she had not recorded the required information.”

Rule 8VAC20-780-420-E-1.

Based on review of staff training records, the center did not ensure staff completed the Annual Virginia Health and Safety Update training for child care staff annually as required.

“Evidence: 1. The most recent documentation of the health & safety updated training was dated 12/27/2019 for staff #1. There was no documentation of the health & safety update for the 2020 year. 2. The most recent documentation of the health & safety updated training was dated 12/16/2019 for staff #2. There was no documentation of the health & safety update for the 2020 year.”

Rule 22VAC40-665-580-H.