YMCA SACC at Hartwood Elementary

All required emergency supplies shall be at the center and available on field trips.

“The center did not have more than one triangular bandage.”

Rule 8VAC20-780-540-D.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On September 8, 2025, Child #4 (age: 9 years) climbed on top of a piece of outdoor play equipment and after being instructed to get down by staff two-to-three times, child #4 fell from the playground equipment, breaking their elbow. During staff interviews, Staff A and Staff B reported that children have been climbing on top of this playground equipment for the past year.”

Rule 8VAC20-780-340-A.

When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization.

“Child #1’s (age: 7 years) most recent medication authorization forms for an Epi-Pen and liquid Benadryl expired 8/20/2025 and the medications were on-site.”

Rule 8VAC20-780-510-P.

Nonmedical emergency supplies shall be required.

“The center’s battery-operated radio would not turn on.”

Rule 8VAC20-780-540-E.

The center failed to ensure that all required background checks were conduced for each board member for each state in which they have lived in the last five years.

“There was no out of state central registry check for board officer #3 who has been serving as a board officer for over six months.”

Rule 22.1-289.035-B-4.

The center is required to inform all staff who work with children of children’s allergies, sensitivities, and dietary restrictions.

“Staff did not know all of the diagnosed food allergies for Child #6. The child has been enrolled in the program for six weeks.”

Rule 8VAC20-780-40-L.

The center is required to maintain a current written list of all children’s allergies, sensitivities, and dietary restrictions.

“The current written list did not include Child #6 that had been diagnosed with multiple food allergies requiring emergency medication. The child has been enrolled in the program for six weeks.”

Rule 8VAC20-780-40-M.

22.1-289.035-B-3

“Repeat Violation: Based on review of six staff records, the program did not obtain the results of a search of the central registry within 30 days for one staff. Evidence: The central registry results on record for Staff #4, with an employment date of 4/1/23, were dated 5/22/23.”

Rule 22.1-289.035-B-3.

22.1-289.035-B-4

“Based on review of six staff records, the program did not obtain the results of a search of the central registry from each state in which a staff member has resided within the previous five years, within 30 days of employment. Evidence: The record for Staff #4 contained documentation that the staff member had resided in West Virginia within the past five years. The central registry results on record for Staff #4, with an employment date of 4/1/23, were dated 5/19/23.”

Rule 22.1-289.035-B-4.

Based on review of five staff records, the center did not obtain documentation of the results of a central registry search within 30 days of employment for all staff members.

“Evidence: 1. The record for Staff #1 with an employment date of 8/24/22, the results of the central registry search background check was dated 10/24/22. 2. The record for Staff #2 with an employment date of 6/29/22, the results of the central registry search background check was dated 9/22/22. 3. The record for Staff #3, with an employment date of 9/13/22, the results of the central registry search background check was dated 10/26/22.”

Rule 8VAC20-770-60-C-2.

Repeat Violation

“Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance for each group of children documenting arrival and departure of each child in care as it occurs. Evidence: At approximately 4:10 p.m. there were 26 children present. Staff stated there were 30 children in attendance and the written record reflected 28 children present.”

Rule 8VAC20-780-80-A.

Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance.

“Evidence: There were seven children present, the written record reflected there were three.”

Rule 8VAC20-780-80-A.