Jack & Jill Preschool & Child Care Center of Warrenton

The center is required to obtain the results of a national fingerprint-based criminal history record check every five years from the date of the last check for each Board Officer.

“The most recent criminal history record check for Board Officer #1 was overdue by one year.”

Rule 22.1-289.036-A.

Repeat Violation

“Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe, and operable condition. On the playground, a piece of the wooden border had separated from the frame creating a one-inch gap exposing two screw tips, posing a scratch hazard.”

Rule 8VAC20-780-270-A.

The required ratio for children 16 months up to 24 months is 1 staff to five children.

“In the toddler room,18 months to three -years-old, six children were observed with one staff member. The room was over ratio for two hours.”

Rule 8VAC20-780-350-B-2.

Repeat Violation

“Staff shall ensure the immediate safety of a child during diapering. In the younger combined napping room, ages 18 months to three-years-old, the Licensing Inspector (LI) observed Staff #3 walk away from the diaper changing table to retrieve supplies, leaving a four-year-old child unattended while lying on the table waiting to be changed.”

Rule 8VAC20-780-500-B.

Repeat Violation

“Each center shall maintain and keep at the center a separate record for each child enrolled. There was no record for Child #6, two-years-old, the child had been enrolled for one month.”

Rule 8VAC20-780-60-A.

Repeat Violation

“For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. In the pre-K class, ages three to four-years-old, ten children were observed. The written record reflected there were eight.”

Rule 8VAC20-780-80-A.

Repeat Violation

“Areas and equipment of the center inside and outside shall be maintained in a clean, safe, and operable condition. In the three to four-year-old class, the sink was clogged and, on the sidewalk, leading to the playground a mini fridge was observed blocking 50 percent of the walkway causing an obstruction.”

Rule 8VAC20-780-270-A.

The diapering surface shall be used only for diapering or cleaning children.

“In the 18- 24-month class three buckets of toys were observed on the diaper changing table.”

Rule 8VAC20-780-500-B.

When food is brought from home the food container shall be clearly dated and labeled in a way that identifies the owner.

“There were four lunch boxes with no name and no date.”

Rule 8VAC20-780-560-G.

Repeat Violation

“Areas and equipment of the center inside and outside shall be maintained in a clean, safe, and operable condition. Evidence: 1. The wooden fence on the playground had several warped boards that had gaps large enough for children to fit their hands and fingers into, posing an entrapment hazard. 2. Chipped paint was observed on a ledge in the Hallway room, on the windowsill of Room 3, and on the entrance way leading to the outside playground. All peeling and chipping paint was accessible to children.”

Rule 8VAC20-780-270-A.

Cribs, cots, rest mats, and beds shall be identified for use by a specific child.

“Evidence: In the Hallway Room, four and five years old, cots were observed with no label or way to identify the cot for use by a specific child.”

Rule 8VAC20-780-440-B.

Medication including staff’s personal medication shall be kept in a locked place using a safe locking method that prevents access by children.

“Evidence: Prescription medication was stored in an unlocked file cabinet and a purse containing prescription medication was observed in an area accessible to children.”

Rule 8VAC20-780-510-L.

No child shall be allowed to drink or eat while walking around.

“Evidence: A two-year-old child was observed walking and drinking while transitioning from one classroom to another.”

Rule 8VAC20-780-560-M.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain documentation of child updates.

“Evidence: The records for Child #1, Child #3, Child #4, and Child #5 did not contain documentation of an annual review confirming up-to-date information in the child’s record. The record for Child #1 was overdue by 23 months, Child #3 was overdue by three years, Child #4 was overdue by 17 months, and Child #4 was overdue by 12 months.”

Rule 8VAC20-780-60-A.

The center must obtain a completed national criminal background check prior to the employee’s first day of employment.

“Evidence: Staff #4 had been employed for seven days before the center obtained the completed national criminal background check.”

Rule 22.1-289.035-B-2.

The center must request a search of the central registry prior to the employee’s first day of employment.

“Evidence: Staff #4, who had been employed for three weeks, did not have documentation that a central registry search was requested. During the inspection Staff #4 was observed working alone with children for twenty minutes.”

Rule 22.1-289.035-B-3.

The required ratio for children ages three-years-old up to school age eligible is 1 staff per 10 children.

“Evidence: A ratio waiver request was granted on 7/3/24 increasing the ratio in the three-year class from 1 staff to 10 children to 1 staff to 11 children. On 2/13/25 the LI observed 14 three-year-old children with one staff member while the second staff member left the classroom to respond to the doorbell located at the front of the center.”

Rule 8VAC20-780-350-B-4.

The center shall implement a monthly practice evacuation drill.

“Evidence: The last documented evacuation drill was six months ago.”

Rule 8VAC20-780-550-D.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“Evidence: 1. In the overflow classroom, ages three and four-years-old, there were nine children present, there was no written record of attendance. 2. In the three-year-classroom there were ten children present, the written record reflected there were 13.”

Rule 8VAC20-780-80-A.

Based on a review of records; the center failed to obtain the required repeat background checks for one officer of the board every five years.

“Evidence: 1. The record for Board Officer #1 did not contain documentation of a repeat sworn disclosure statement. The most recent sworn disclosure statement for Board Officer #1 was dated 7/30/18. 2. The record for Board Officer #1 did not contain documentation of a repeat central registry background check. The most recent central registry background check for Board Officer #1 was dated 07/30/18.”

Rule 22.1-289.036-A.

Repeat Violation

“Based on observation, not all areas of the center were maintained in a clean, safe, and operable condition. Evidence: In the walkway area leading from the building to the playground, peeling and chipping paint was observed on the side of the building.”

Rule 8VAC20-780-270-A.

Based on observation, the center failed to ensure that all restrooms were equipped with soap, toilet paper, and disposable towels within reach of children.

“Evidence: In the upstairs restroom there was no soap and paper towels within reach of the children and in the downstairs restroom there was no soap within reach of the children.”

Rule 8VAC20-780-320-B.

Based on observation; the center failed to ensure that all handwashing procedures were followed as required.

“Evidence: In the two to three-year class, the teachers did not wash their hands before serving lunch to the children.”

Rule 8VAC20-780-500-A.

Based on review of four staff records and interview; the center did not obtain all of the required documentation for staff records.

“Evidence: The record for Staff #3, did not contain documentation of two references as to character and reputation as well as competency that were checked before employment.”

Rule 8VAC20-780-70.

Repeat Violation

“Based on observation, not all areas of the center were maintained in a clean, safe, and operable condition. Evidence: 1. In the walkway area leading from the building to the playground, peeling and chipping paint was observed on the side of the building. 2. A window screen with sharp edges was in the playground area.”

Rule 8VAC20-780-270-A.

Based on observation and measurement, the facility did not ensure that where playground equipment is provided, resilient surfacing shall comply with minimum safety standards.

“Evidence: The climbing apparatus located on the playground has less than three inches of pea gravel in the fall zones, six inches is required.”

Rule 8VAC20-780-330-B.

Based on observation, hand washing procedures after toileting were not always followed.

“Evidence: In the two-year class, Licensing Inspector (LI) observed a teacher returning a child to the group after changing a soiled diaper without washing the child’s hands with soap and running water.”

Rule 8VAC20-780-500-A.

Based on observation, the center did not ensure that diapering procedures were always followed.

Rule 8VAC20-780-500-B.

Repeat Violation

“Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance for each group of children documenting arrival and departure of each child in care as it occurs. Evidence: 1. In the two-year class there was no written record of attendance. 2. In the three-year class there were six children present, the written record reflected there were seven. 3. In the four-year class there were eleven children present, the written record reflected there were ten.”

Rule 8VAC20-780-80-A.

Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance for each group of children documenting arrival and departure of each child in care as it occurs.

“Evidence: In the upstairs classroom, ages four to five-years-old, there was no written record of attendance.”

Rule 8VAC20-780-80-A.

8VAC20-780-270-A

“Based on observation, areas and equipment of the center were not maintained in a safe condition. Evidence: In the two’s classroom, there was a roll of aluminum foil with the sharp metal interior exposed accessible to children in care on a low table in the classroom.”

Rule 8VAC20-780-270-A.

8VAC20-780-290-A-3

“Based on observation, not all electrical outlets were equipped with protective covers. Evidence: In the two year old class, there were four exposed outlets on a power strip accessible to children in care.”

Rule 8VAC20-780-290-A-3.

8VAC20-780-510-E

“Based on review of two medications, it was determined that the center did not follow its procedures for administering medication. Evidence: There was not a current authorization for Child #12’s AuviQ medication”

Rule 8VAC20-780-510-E.

8VAC20-780-60-A-8

“Based on review of documentation, the center did not obtain a written care plan for each child with a diagnosed food allergy from a physician. Evidence: Child #11 has diagnosed food allergies to peanuts and egg and there was no allergy care plan in the record.”

Rule 8VAC20-780-60-A-8.

22.1-289.035-B-4

“Based on review of documentation, it was determined that the center did not obtain out of state central registry background checks for staff that has resided outside of Virginia in the preceding five years. Evidence: Staff #1 indicated out of state residence in West Virginia and Minnesota in the last five years. There was no documentation of an out of state central registry request for West Virginia or Minnesota.”

Rule 22.1-289.035-B-4.