Hearthstone School

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions. The list shall be dated and kept confidential in each room or area where children are present.

“The list of allergies, sensitivities, and dietary restrictions did not contain Child #1?s food allergy, and staff were unaware that the child had a food allergy. The list was kept inside the building though the children were outdoors at the time of inspection.”

Rule 8VAC20-780-40-M.

Medication, except for those prescriptions designated otherwise by written physician’s order, including refrigerated medication and staff’s personal medication, shall be kept in a locked place using a safe locking method that prevents access by children.

“Inside the first aid kit on a shelf in the classroom, there were several packets of an antacid, several packets of Acetaminophen, and a packet of an antibiotic cream that were stored in an unlocked container.”

Rule 8VAC20-780-510-L.

(Repeat Violation) For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“During inspection in the preschool group, there were 6 children present, but the written record for the current day had not been completed at the time of the inspection so it reflected there were no children present. The attendance record did not document departure of any of the children for the current week.”

Rule 8VAC20-780-80-A.

8VAC20-780-70

“(Repeat Violation) The Center is required to maintain documentation for staff records including two or more references as to character and reputation as well as competency were checked before employment. Documentation should include dates of contact, names of persons contacted, the firms contacted, results and the signature of the person making the call. 1)The file for Staff #1 did not contain 2 references. 2)The file for Staff #2 did not contain a second reference.”

Rule 8VAC20-780-70.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“During inspection in the Nursery Kindergarten classroom, there were 7 children present, but the written record had not been completed today or since 4/29/26. In the month of April, departure of each child had not been logged as required.”

Rule 8VAC20-780-80-A.

The Center is required to obtain a central registry background check report every five years from the date of the last check.

“The record for Staff #1 contained a central registry check that was completed over 3 weeks after it was due.”

Rule 22.1-289.035-A.

(Repeat Violation) The Provider is required to obtain the results of a sex offender registry check from all states in which staff members have resided within the last five years prior to employment.

“The record for Staff #2 did not contain documentation of a completed sex offender registry check from all states where they resided within the last five years prior to employment.”

Rule 22.1-289.035-B-4.

22.1-289.036-A

Rule 22.1-289.036-A.

8VAC20-780-70

“The Center is required to maintain documentation for staff records including two or more references as to character and reputation as well as competency were checked before employment. Documentation should include dates of contact, names of persons contacted, the firms contacted, results and the signature of the person making the call. 1)The file for Staff #1 did not contain 2 references. 2)The file for Staff #2 contained a reference completed 2 weeks after hire. There was no second reference on file.”

Rule 8VAC20-780-70.

When food is brought from home it shall be clearly dated and labeled in a way that identifies the owner.

“Five lunchboxes were not dated or labeled with the child’s name.”

Rule 8VAC20-780-560-G.

The center must obtain a completed national criminal background check prior to staff’s first day of employment.

“Staff #1’s national criminal background check results were obtained three weeks after the staff’s first day of employment.”

Rule 22.1-289.035-B-2.

The center is required to request a central registry search prior to staff beginning employment from all states in which staff have lived in the preceding five years.

“Staff #1 has resided in another state within the last five years and the center did not request a central registry search from this state prior to the staff beginning employment. The request was submitted two months after date of hire.”

Rule 22.1-289.035-B-4.

Based on record review, the center did not ensure new board officers submit to a fingerprint-based criminal history background check within 30 days after being added to the board.

“Evidence: Board Officer #4 (Date voted onto Board: 11/9/2022) did not have fingerprints on file at the time of inspection.”

Rule 22.1-289.036-B-2.

Based on record review, the center did not ensure that new board officers submit a Sworn Disclosure Statement and the results of a Virginia Child Abuse and Neglect Central Registry search within 30 days after the change.

“Evidence: Board Officer #4 (Date voted onto Board: 11/9/22) had Central Registry results on file dated 11/17/23 and did not have a Sworn Disclosure Statement on file.”

Rule 8VAC20-770-40-D-1-a.

Based on record review, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“Evidence: A total of 10 children were present with 2 staff in the Nursery/Kindergarten program and no written attendance maintained.”

Rule 8VAC20-780-80-A.

Based on record review, the center did not obtain the results of a Virginia Child Abuse and Neglect Central Registry search for all staff within 30 days of employment.

“Evidence: Staff #2 (Date of Hire: 10/28/2022) did not have the results of Virginia Child Abuse and Neglect Central Registry search on file at the time of inspection.”

Rule 8VAC20-770-60-C-2.

Repeat violation

“Based on record review, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Child #4 (Start Date: 4/28/2023) did not have immunizations on file.”

Rule 8VAC20-780-130-A.

Based on record review, the center did not obtain documentation from all staff of a negative tuberculosis screening at the time of employment and prior to staff coming into contact with children.

“Evidence: Staff #3 (Date of Hire: 10/28/2022) did not have the results of a tuberculosis screening or test on file at the time of inspection.”

Rule 8VAC20-780-160-A.

Based on record review, the center did not ensure that all staff have completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

“Evidence: Staff #1 (Date of Hire: 9/22/2022) and Staff #2 (Date of Hire: 10/28/2022) did not have documentation on file of completing the Virginia Department of Education-sponsored orientation course.”

Rule 8VAC20-780-240-A.

Based on record review, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Evidence: Child #1 (Start Date: 9/25/2022) and Child #4’s (Start Date: 9/7/2022) record did not contain immunizations.”

Rule 8VAC20-780-130-A.

Based on record review, the center did not obtain a physical examination within 30 days after first day of attendance for all children.

“Evidence: Child #1 (Start Date: 9/25/2022) and Child #4 (Start Date: 9/7/2022) did not have a physical examination on file.”

Rule 8VAC20-780-140-A.

Based on record review, the center did not ensure that children’s files contained all required information.

“Evidence: Child #1’s record was missing addresses for 2 of 2 required emergency contacts. Child #1’s record was also missing documentation of viewing proof of the child’s identity and age.”

Rule 8VAC20-780-60-A.