Winwood Children’s Center

Prior to an individuals employment, the center shall request a criminal history record check, a sex offender registry check, and a search of the child abuse and neglect registry from any state in which the individual has resided in the preceding 5 years.

“The center did not request an out-of-state search of the child abuse and neglect registry for Staff #2 and Staff #3 prior to employment. Staff #2 was employed for 23 days before a request was submitted. Staff #3 was employed for 22 days.”

Rule 22.1-289.035-B-4.

Each staff member shall submit documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children.

“The record for Staff #2 contained documentation of a tuberculosis screening that was dated 29 days after first day of employment.”

Rule 8VAC20-780-160-A.

The center shall provide annual approval from the health department for meeting requirements for water and sewage disposal.

“The centers most recent Environmental Sanitation Inspection for water and sewage disposal was dated June 2025. An annual inspection had not been completed for 2026.”

Rule 8VAC20-780-260-B.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all childrens allergies, sensitivities, and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present.

“The center did not maintain a current written list of childrens allergies, sensitivities, and dietary restrictions. The list posted in each classroom was dated 7/1/2026. The list had not been updated to include Child #1 and Child #2 who have documented allergies and dietary restrictions.”

Rule 8VAC20-780-40-M.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following: name, address, and phone number of 2 designated people to call in an emergency if a parent cannot be reached.

“The record for Child #2, enrolled for 3 weeks, did not contain the address for 2 emergency contacts.”

Rule 8VAC20-780-60-A.

The following staff records shall be kept for each staff person: documentation that 2 or more references as to character and reputation were checked before employment.

“The center did not complete reference checks for Staff #1, #2, #3, or #4, who have been employed since May, June, and July 2026.”

Rule 8VAC20-780-70.

Each staff member shall submit documentation of a negative tuberculosis (TB) screening at the time of employment, prior to coming into contact with children and at least every 2 years from the date of the initial screening.

“On the date of the inspection, Staff #1 was 2 months overdue for a subsequent TB screening.”

Rule 8VAC20-780-160-C.

Documentation shall be maintained of emergency evacuation, shelter-in-place, and lockdown drills.

“On the date of the inspection, the centers emergency drill log did not document that a drill was practiced during the month of January. A drill was documented for the month of February.”

Rule 8VAC20-780-550-G.

Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior.

“Staff #1 was observed using physical punishment towards Child #1, age 21 months, after the child had spit.”

Rule 8VAC20-780-400-B.

The following actions or threats thereof are forbidden: physical punishment, striking or roughly handling a child.

Rule 8VAC20-780-410-1.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following: work phone number and place of employment for each parent who has custody; name, address, and phone number of two designated people to call in an emergency if the parent cannot be reached.

“The record for Child #1, enrolled for two weeks, and Child #2, enrolled for three weeks, did not contain a work phone number for each parent and an address for one emergency contact.”

Rule 8VAC20-780-60-A.

Based on multiple staff interviews and video, when staff were supervising children they did not always ensure their care, protection, and guidance.

Rule 8VAC20-780-340-A. From a complaint.

Based on interview and document review, the operational responsibilities of the licensee did not ensure that the center’s activities were maintained in compliance with state standards and the center’s own policies and procedures.

“Evidence: The centers Field Trip Policy states “children must be loaded curbside, one child at a time”. Multiple staff interviews revealed that children were being loaded/unloaded in the parking lot, not curbside.”

Rule 8VAC20-780-40-E. From a complaint.

Based on multiple staff interviews, the center did not schedule snacks or meals so that there is a period of at least 1 - 1/2 hours but no more than 3 hours between each meal or snack.

“Evidence: School aged children were served lunch at 11:00am on days they went to the water park. The next meal was not offered to them until 4:00 - 4:30 once they returned back to the center, resulting in a 5 - 5 1/2 hour period between each meal.”

Rule 8VAC20-780-560-C. From a complaint.

Based on interviews, the center did not ensure that during transportation of children the stated maximum number of passengers in a given vehicle is not exceeded.

“Evidence: The buses used to transport children are 15 passenger buses. Staff interviews revealed that during multiple summer field trips, the buses exceeded the number of passengers with 14 children and two staff members to total 16 passengers. Staff stated they were instructed to sit with small children so they could fit 3 to a seat.”

Rule 8VAC20-780-580-C. From a complaint.

Based on multiple staff interviews, when entering and leaving vehicles, children did not enter and leave the vehicle from the curb side of the vehicle or in a protected parking area or driveway.

“Evidence: Staff interviews revealed that during summer field trips, children are not unloading at the curb or protected parking area. The driver of the bus parks in the general parking lot, the children unload and then walk through the parking lot to the field trip destination.”

Rule 8VAC20-780-580-D. From a complaint.

Based on observation and interview, areas and equipment of the center, inside and outside, were not maintained in a clean, safe and operable condition.

Rule 8VAC20-780-270-A.

Based on observation, harmful agents were stored in areas that are accessible to children.

“Evidence: In the School Age classroom, cans of spray paint, in which the manufacturer guidelines indicate “keep out of reach of children”, were stored on a child accessible shelf in the children’s bathroom.”

Rule 8VAC20-780-280-H.

Based on observation, cribs were placed where objects outside the crib such as cords from blinds or curtains were within reach of infants.

“Evidence: In the Infant 1 classroom, a child was observed sleeping in a crib in front of a window in which the cord from the blinds was within reach.”

Rule 8VAC20-780-440-I.

Based on observation and interview, the center may administer prescription medication that would normally be administered by a parent or guardian to a child provided the drugs were dispensed from a pharmacy and maintained in the original, labeled container.

“Evidence: Child #1 has an EpiPen. The prescription label was removed from the box and was not provided with the medication.”

Rule 8VAC20-780-510-I.

Based on review of children’s records, not all records contained the required updated immunizations.

“Evidence: 1) Child #2 DOB: 8/23/2022 did not have an updated immunization record available for review. Immunization record in file was dated 10/31/2022.”

Rule 8VAC20-780-130-B.

Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1) Hazardous substances were accessible to children in an unlocked storage closet. 2) Hand sanitizer, disinfectant wipes and disinfectant cleaner (keep out of reach of children) were observed in an unlocked cabinet in the pre-k classroom and swifter wet jet cleaner was observed in the pre-k bathroom. 3) Swifter wet jet cleaner was observed in the Infant 2 classroom bathroom.”

Rule 8VAC20-780-280-B.

Based on review of children’s record 3 diaper creams were observed without having parental authorization.

“Evidence: 3 diaper creams were observed in the toddler classroom without parental permission for child #1, child #2 and child #3.”

Rule 8VAC20-780-520-C.

22.1-289.035-B-2

“Based on review of contractor records, the center did not ensure the contractor submitted to fingerprinting before the first day of employment. Evidence The dance instructor is an independent contractor and was alone with the children. The contractor does not have documentation of submitting to fingerprinting.”

Rule 22.1-289.035-B-2.

8VAC20-770-60-C-2

“Based on review of contractor records, the center did not ensure the contractor completed a central registry finding within 30 days of employment. Evidence The dance instructor is an independent contractor and was alone with the children. The contractor did not complete a central registry finding within 30 days of employment.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-520-A

“Based on observation over the counter skin products were kept beyond the expiration date of the product. Evidence An expired diaper cream (7/2022) was located in the topical bin in the 2’s classroom bathroom.”

Rule 8VAC20-780-520-A.

8VAC20-780-130-E

“Based on review of children’s records, the center did not obtain documentation of additional immunizations once every six month for children under the age of two years. Evidence The immunization record for child #1 (dob 4/8/21) was dated more than six months ago (5/4/22).”

Rule 8VAC20-780-130-E.

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials, were not kept in a locked place using a safe locking method that prevents access by children. Evidence The door of the closet housing hazardous substances, located in the hallway by the kitchen., making the hazardous substances accessible to the children. A cabinet in the Brown Bears room that contained hazardous substances, has a broken lock, making the hazardous substances accessible to the children.”

Rule 8VAC20-780-280-B.

8VAC20-780-370-5

“Based on review of documentation of infant daily activities, staff are not recording for infants who cannot turn themselves over and are awake, when they are placed on their stomachs a total of 30 minutes each day to facilitate upper body strength and to address misshapen head concerns. Evidence For infants that cannot turn themselves over and are awake, documentation of them being placed on their stomachs for a total of 30 minutes each day was not available for review.”

Rule 8VAC20-780-370-5.

8VAC20-780-500-A

“Based on observation, children’s hands are not always washed with soap and running water after toileting. Evidence A child was observed not washing their hands after toileting in the Pre K classroom.”

Rule 8VAC20-780-500-A.

8VAC20-780-80-A

“Based on review of written record of daily attendance, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence The written and electronic record of daily attendance in the Infant room did not match the actual number of infants in the classroom. There were 11 infants present with only 8 infants documented as arrived.”

Rule 8VAC20-780-80-A.

Based on observation, infants, who cannot turn themselves over and are awake, are not being placed on their stomachs a total of 30 minutes each day.

“Evidence Review of electronic documentation, 8/25, 8/26, 8/29 and 8/30, for infant #1 (date of birth 6/6/22) daily activities did not list any tummy time.”

Rule 8VAC20-780-370-5.

8VAC20-780-500-B

“Based on discussion with staff, children under the age of 3, who are in the process of toilet training are not being changed on a nonabsorbent surface for diapering or changing. Evidence: Staff #1 confirmed, that children under the age of 2 who are in the process of toilet training are being changed standing up in the bathroom. A nonabsorbent surface is not being used.”

Rule 8VAC20-780-500-B.

8VAC20-780-550-P

“Based on review of written record of children’s serious and minor injuries, 3 out of 5 records did not included all the required information. Evidence Three of the reviewed incident/accident reports did not contain all the required information. Missing included the steps to be taken to prevent reoccurrence and how the parent was notified.”

Rule 8VAC20-780-550-P.