SACC at Haycock

Staff and children’s records shall be treated confidentially.

“The center has children’s file on top of a cabinet in folder holders, The files can be viewed by anyone.”

Rule 8VAC20-780-50-A.

8VAC20-780-70

“Records shall be kept for each staff person and contain all required information. The record for Staff #4 did not contain the name, address, and telephone number of a person to be notified in an emergency. Staff #4 was present during the inspection and had been working for two weeks.”

Rule 8VAC20-780-70.

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“The sworn statement for Staff #1 has not been completed prior to employment and is overdue by seven months.”

Rule 22.1-289.035-B-1.

The center must request a search of the central registry prior to the employee’s first day of employment.

“Staff #1, who has been employed for seven months, did not have a central registry search requested.”

Rule 22.1-289.035-B-3.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The center did not request a search of the child abuse and neglect registry, criminal history check, and sex offender registry check from one state for Staff #1, who has been employed for seven months.”

Rule 22.1-289.035-B-4.

8VAC20-790-600-D-1

“All staff are required to have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The CPR certification in the record for Staff #2 had been expired for two weeks.”

Rule 8VAC20-790-600-D-1.

8VAC20-790-600-D-2

“All staff who work directly with children shall have current certification in first aid. The first aid certification for Staff #2 had been expired for more than two weeks. The record for Staff #5 did not contain documentation of first aid certification.”

Rule 8VAC20-790-600-D-2.

8VAC20-790-600-F

“Staff who work directly with children shall complete the department’s health and safety update course annually. The health and safety update course for Staff #1 was overdue by 5 months. The health and safety update course for Staff #3 was overdue by 6 months”

Rule 8VAC20-790-600-F.

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #1, who had been attending for more than six weeks, did not have documentation of an immunization record on file.”

Rule 8VAC20-780-130-A.

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record for Child #1, who had been enrolled for more than six weeks. There was no physical examination in the record for Child #2 who had been enrolled for more than one year.”

Rule 8VAC20-780-140-A.

8VAC20-780-40-E

“Centers are required to maintain compliance with the center’s own policies and procedures required by these standards. The center did not follow its policy regarding methods to prevent use of outdated medication. Medication for Child #2 had been expired for more than two months. Medication for Child #1 and #4 had been expired for more than two weeks.”

Rule 8VAC20-780-40-E.

8VAC20-780-550-E

“Shelter in place procedures shall be practiced a minimum of twice per year. The center only practiced one shelter in place drill during the previous school year. The last shelter in place drill was completed one year ago.”

Rule 8VAC20-780-550-E.

8VAC20-780-550-F

“Lockdown procedures shall be practiced at least annually. A lockdown practice drill was overdue by 8 months.”

Rule 8VAC20-780-550-F.

8VAC20-780-80-A

“For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. At approximately 7:56 a.m. on 3/19/2025, 13 children were present and one child departure. The written attendance had not been completed.”

Rule 8VAC20-780-80-A.

8VAC20-790-540-B-3

“Centers are required to obtain the name, address, and telephone number for each custodial parent’s place of employment or school attendance. The center did not have documentation of the address of the parent’s place of employment for Child #4, who has been attending the center for more than a year.”

Rule 8VAC20-790-540-B-3.

8VAC20-790-600-F

“Staff who work directly with children are required to complete the department’s health and safety update course annually. The annual health and safety update course for Staff #2 is 6 months overdue.”

Rule 8VAC20-790-600-F.

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #2 was missing the following required components: first date of attendance”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Centers are required to maintain a record for each staff person that contains all of the required information. The center did not have the following information for Staff #2 and Staff #3: the name, address, and telephone number of a person to be notified in an emergency which shall be kept at the center.”

Rule 8VAC20-780-70.

Based on record review, 1 of 3 staff working directly with children did not have current certification in cardiopulmonary resuscitation (CPR) within 90 days of the date of employment.

“Evidence: 1. Staff #2 began employment in November 2023. The record for Staff #2 did not contain documentation of current CPR certification.”

Rule 8VAC20-790-600-D-1.

Based on record review, 1 of 3 staff working directly with children did not have current certification in first aid within 90 days of the date of employment.

“Evidence: 1. Staff #2 began employment in November 2023. The record for Staff #2 did not contain documentation of current first aid certification.”

Rule 8VAC20-790-600-D-2.

Based on observation, a hazardous substance was not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: 1. Cleaning wipes were observed in the bathroom, accessible to children.”

Rule 8VAC20-780-280-B.

Based on record review, 1 staff record did not contain all required information.

“Evidence: 1. The record for Staff #2 did not contain name, address, and telephone number of a person to be notified in an emergency”

Rule 8VAC20-780-70.

Based on record review, 2 of 3 children’s records reviewed did not contain all required information.

“Evidence: 1. The record for Child #1 did not contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. The child’s parents were listed as the emergency contacts. 2. The record for Child #2 did not contain the address for 1 of 2 required emergency contacts.”

Rule 8VAC20-780-60-A.

Based on record review, shelter in place procedures were not practiced a minimum of twice per year.

“Evidence: 1. The most recent shelter in place drill was dated 9/24/2021.”

Rule 8VAC20-780-550-E.

Based on record review, 2 of 3 children’s records reviewed did not contain all required information.

“Evidence: 1. The record for Child #1 did not contain the phone number for the child’s mother and the phone number for the mother’s place of employment. 2. The record for Child #2 did not contain the phone number for the father’s place of employment.”

Rule 8VAC20-780-60-A.

Based on record review and staff interview, the center did not provide to the licensing representative an annual fire inspection report from the fire official having jurisdiction.

“Evidence: Documentation of the center’s most recent annual fire inspection report was not available for review during inspection. Staff requested the report from the main office but was unable to locate the documentation.”

Rule 8VAC20-780-260-A.