Fairfax County Park Authority - Spring Hill

The center must request a search of the central registry prior to the employee’s first day of employment.

“The record for Staff #2, who had been employed over 1 week, did not have documentation of a central registry search requested.”

Rule 22.1-289.035-B-3.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #3 (employed for more than 2 years) did not have documentation of a sex offender check from one state.”

Rule 22.1-289.035-B-4.

Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children.

“Staff #2 (employed over 1 week) is currently working and has not completed a TB screening.”

Rule 8VAC20-780-160-A.

Documentation of orientation training shall be kept by the center in a manner that allows for identification by individual staff member and includes the required information.

“The record for Staff #2 (employed over 1 week) did not include documentation of orientation training.”

Rule 8VAC20-780-240-I.

A 911or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone.

“There were no posted telephone numbers inside of the center or classrooms.”

Rule 8VAC20-780-550-I.

Repeat Violation Staff records shall be kept for each staff person that includes all required information.

“The records for Staff #1 (employed 4 years), Staff #2 (employed over 1 week), and Staff #3 (employed 2 years) did not contain verification of age requirement. The record for Staff #2 did not contain required health information, did not contain a telephone number of a person to be notified in an emergency, and did not have any completed reference checks on file.”

Rule 8VAC20-780-70.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #2, who had been attending for one week, did not have documentation of an immunization record on file.”

Rule 8VAC20-780-130-A.

The center shall maintain and keep at the center a separate record for each staff that contains all of the required information.

“-The record for Staff #1 (employed over 4 months) did not include documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position. -The record for Staff #2 (employed over 2 months) did not include the name, address, and telephone number of a person to be notified in an emergency or the required health information.”

Rule 8VAC20-780-70.

The license and any other documents required shall be posted in a conspicuous place on the licensed premises.

“The findings from the most recent inspection, dated 10/02/2024, were not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

Repeat Violation The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #1, employed for 2 and a half years, did not have documentation of requesting a criminal history check or sex offender check from one state.”

Rule 22.1-289.035-B-4.

Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“There was no physical examination in the record of Child #3, who had been enrolled for over 30 days.”

Rule 8VAC20-780-140-A.

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

“Classroom #1 contained cracking and chipping of a lower cabinet under the sink area and peeling paint near the classroom door.”

Rule 8VAC20-780-270-A.

In areas used by preschool age or younger children, electrical outlets shall have protective covers.

“Classroom #2 contained an uncovered low outlet within reach, near a shelf with toys for children.”

Rule 8VAC20-780-290-A-3.

When food is brought from home the food container must be clearly dated.

“Five lunch containers in Classroom #2 were not labeled or dated.”

Rule 8VAC20-780-560-G.

Repeat Violation Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“-The record for Child #1 and Child #5 were missing addresses for two emergency contacts. -The record for Child #2, enrolled for 14 days, was missing documentation of viewing proof of the child’s identity and age.”

Rule 8VAC20-780-60-A.

Repeat Violation The center is required to maintain staff records with the required information.

“The record for Staff #1, #2, and #3 did not contain the verification of age requirement.”

Rule 8VAC20-780-70.

REPEAT VIOLATION The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“-Staff #1, employed for 2 years, did not have documentation of requesting a criminal history check or sex offender check from another state. -Staff #2, employed for one month, did not have documentation of requesting a central registry check, criminal history check, or sex offender check from two states they previously resided in. -Staff #3, employed for one month, did not have documentation of requesting a criminal history check, or sex offender check from two states they previously resided in.”

Rule 22.1-289.035-B-4.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #2, who had been attending for 3 weeks, did not have documentation of an immunization record on file.”

Rule 8VAC20-780-130-A.

REPEAT VIOLATION The required ratio for children ages 3 up to school age eligible is one staff per ten children.

“Staff #2 and Staff #3 were assisting 14 children with morning snack. Staff #2 left to take a child to the bathroom for approximately 5 minutes, leaving Staff #3 alone with 13 children. When Staff #2 returned, they took another child to the restroom and was gone for approximately 3 minutes before returning.”

Rule 8VAC20-780-350-B-4.

Children’s hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks. Staff are required to wash their hands with soap and running water before feeding or helping children with feeding.

“Children were observed transitioning from circle time to snack and utilized hand sanitizer before eating snack. They did not use the available running water to wash hands. The staff were not observed washing their hands with soap or running water before helping the children with morning snack.”

Rule 8VAC20-780-500-A.

REPEAT VIOLATION Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“The record for Child #2, enrolled for 3 weeks, was missing the following required components: Documentation of viewing proof of the child’s identity and age and documentation of health information.”

Rule 8VAC20-780-60-A.

REPEAT VIOLATION Documentation to demonstrate that staff possesses the education, certification, and experience required by the job position, and orientation and training is required.

“Staff #1, who has actively been working in the center for 2 years, did not have documentation of education or certification, as required by the job position.”

Rule 8VAC20-780-70.

22.1-289.035-B-4

“REPEAT VIOLATION The licensee is to request the results of a criminal record check from all non- NFF US states and territories that an employee has resided in, prior to the employee being offered employment. Staff 2 was observed working on the date of inspection and the staff member’s file did not contain the results of a out of state criminal record check from a non-NFF state the employee has resided in within the past five years.”

Rule 22.1-289.035-B-4.

8VAC20-780-60-A

“REPEAT VIOLATION The licensee is to maintain children’s records with all required information. Child 6’s record did not contain the listed parents’ place of employment or the names, addresses, and phone numbers of two emergency contacts.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“The licensee is required to maintain staff files with required information. Staff 1, 2, 3, 4, and 5’s record did not contain documentation of date of hire, an emergency contact, two or more references, and resume or application, and verification of education and experience.”

Rule 8VAC20-780-70.

22.1-289.011-F

“Based on observation, the findings of the most recent licensing inspection were not posted in the facility. Evidence: The findings from the inspection dated May 24, 2023 were not posted in the facility on the date of inspection.”

Rule 22.1-289.011-F.

22.1-289.035-B-4

“Based on record review, one staff did not have, prior to hire, the results of an out of state criminal record check of a state the staff member has resided in within the preceding five years. Evidence: Staff 1’s record does not contain a D.C. criminal record check.”

Rule 22.1-289.035-B-4.

8VAC20-780-240-C

“Based on record review, 3 of 3 staff present did not receive the required orientation training. Evidence: Staff 1, 2, and 3’s records did not contain documentation that they had received an orientation for all required topics.”

Rule 8VAC20-780-240-C.

8VAC20-780-240-D

“Based on record review, there was not documentation that staff members have been given all required information writing with the center’s information listed in 8VAC20-780-420 A prior to working alone with children and within seven days of the first day of employment. Evidence: There was no documentation that Staff 1, 2, and 3 had received an orientation and all required information in writing.”

Rule 8VAC20-780-240-D.

8VAC20-780-280-B

“Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children. Evidence: A spray bottle of disinfectant was observed on top of an unlocked cabinet.”

Rule 8VAC20-780-280-B.

8VAC20-780-340-B

“Based on observation and interviews, during the center’s hours of operation, there was not an adult on the premises shall be in charge of the administration of the center. Evidence: On the date on inspection there was not an administrator of the child day center present. The only staff members present were the three teachers which were supervising children outside of the ratio guidelines.”

Rule 8VAC20-780-340-B.

8VAC20-780-350-B-4

“Based on observation, the child day center was not supervising children at the the required ratio of 1 staff member to 10 children for children aged 3 to 5 years old. Evidence: On the date of inspection Staff 3 was observed to be supervising 15 children aged 4 years old. Staff 3 stated that the co teacher was not in for the day and that no relief staff was expected.”

Rule 8VAC20-780-350-B-4.

8VAC20-780-40-E

“Based on observation and record review, the center did not maintain compliance with it’s own policies. Evidence: 1. The board outside of the four year old classroom has a sign posted stating that the child day center is “nut free”. 2. The classroom contained several boxes of a cereal which contains almonds. 3. Child 3, present in the classroom has an allergy to nuts requiring medication.”

Rule 8VAC20-780-40-E.

8VAC20-780-40-M

“Based on observation and interviews conducted, the center did not maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. Evidence: An allergy list was not observed in the three year old classroom. When the staff members present in the room was asked, they could not produce an allergy list.”

Rule 8VAC20-780-40-M.

8VAC20-780-510-I

“Based on a review of medication, the center agreed to provide prescription medication without following all requirements. Evidence: 1. Child 2 had emergency prescription medication at the center on the date of inspection. The medication did not have the original labeled container from the pharmacy. 2. Child 3 had emergency medication at the center on the date of inspection. The child day center did not have a signed authorization to administer the medication.”

Rule 8VAC20-780-510-I.

8VAC20-780-510-L

“Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: In the three year old classroom a two bags containing medication were observed without the lock engaged. The medication were in a backpack within reach of children in the classroom.”

Rule 8VAC20-780-510-L.

8VAC20-780-510-L

“Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: In the three year old classroom a two bags containing medication were observed without the lock engaged. The medication were in a backpack within reach of children in the classroom.”

Rule 8VAC20-780-510-L.

8VAC20-780-510-P

“Based on a review of medication, medication was not picked up by the parent or disposed of within 14 days of the child’s disenrollment. Evidence: Child 2’s medication was present at the center on the date of inspection. Child 2 disenrolled from the program in November 2023.”

Rule 8VAC20-780-510-P.

8VAC20-780-60-A

“Based on record review, children’s records did not contain all required information. Evidence: 1. Child 2’s record did not contain the child’s last date of attendance. 2. Child 4’s record did not contain the name, addresses and phone numbers for two emergency contacts. 3. Child 5’s record did not contain one listed parent’s place of employment. 4. Child 6’s record did not contain the addresses for the listed emergency contacts.”

Rule 8VAC20-780-60-A.

8VAC20-780-160-C

“Based on record review, staff did not receive a negative tuberculosis testing every two years. Evidence: Staff 1’s most recent tuberculosis screening was conducted on 10/11/2020.”

Rule 8VAC20-780-160-C.

8VAC20-780-240-A

“Based on record review, staff hired after 10/13/2021 did not complete the Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Evidence: Staff 3, 4, and 5’s records do not contain documentation that they have completed the Virginia Department of Education-sponsored orientation course.”

Rule 8VAC20-780-240-A.

8VAC20-780-240-B

“Based on record review, staff records did not contain documentation that they have completed orientation training relevant to 8VAC20-780-(3)-240-C prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Staff 1, 2, 3, 4, and 5’s record do not contain documentation that they have received the orientation training set forth in 8VAC20-780-(3)-240-C.”

Rule 8VAC20-780-240-B.

8VAC20-780-245-L

“Based on record review, there was not at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: On the date of inspection there was no documentation that any staff member had received daily health observation training within the last three years.”

Rule 8VAC20-780-245-L.

8VAC20-780-280-B

“Based on observation, cleaning materials were not kept in a locked place using a safe locking method that prevents access by children. Evidence: An unlocked cabinet was observed containing glass cleaner and aerosol disinfectant.”

Rule 8VAC20-780-280-B.

8VAC20-780-350-B-4

“Based on observation, the ratio of one staff member per ten children was not followed in groups of children aged three to five years. Evidence: During the inspection the preschool classroom was operating with one staff member and eleven children.”

Rule 8VAC20-780-350-B-4.

8VAC20-780-510-E

“Based on record review, medication authorizations lasting longer than ten days did not include a physician’s written authorization. Evidence: The medication authorization for Child 4 has been in effect since 9/20/2022 and does not contain a physician’s written authorization.”

Rule 8VAC20-780-510-E.

8VAC20-780-510-I

“Based on observation, the center did not have a plan in place to only administer prescription drugs to children identified on the prescription label. Evidence: Child 5’s prescription medication did not have the pharmacy label attached.”

Rule 8VAC20-780-510-I.

8VAC20-780-510-L

“Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. There was a backpack with medication observed in a cart, accessible to children, in one of the classrooms that contained plastic bags of prescription and non prescription medication.”

Rule 8VAC20-780-510-L.

8VAC20-780-60-A

“Based on record review, children’s records did not contain all required information. Evidence: Child 5’s record did not contain the place of employment for either listed parent.”

Rule 8VAC20-780-60-A.

8VAC20-780-270-A

“Based on observation, equipment was not maintained in a safe condition. Evidence: A wooden shelf was observed with peeling veneer which was sharp and posed a splinter hazard.”

Rule 8VAC20-780-270-A.

8VAC20-780-280-B

“Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children. Evidence: Two unlocked cabinets were observed with sanitizing wipes and a spray cleaner.”

Rule 8VAC20-780-280-B.

8VAC20-780-60-A

“Based on record review, one of five children’s records did not contain all required information. Evidence: Child 2’s record did not contain the name, address, and phone number for one of the two required emergency contacts.”

Rule 8VAC20-780-60-A.