Teddy Bear Day Care and Preschool - Hamlets

Annual approval from the health department shall be provided.

“The annual health department inspection report was overdue by two months.”

Rule 8VAC20-780-260-B.

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Two separate areas of the center, inside, showed signs of peeling paint. *In the Twos and Threes classroom, the lower shelves of the wall bookcase showed peeling paint. *One of the stalls in the bathroom next to the kitchen, showed peeling paint on the wall.”

Rule 8VAC20-780-270-A.

Electrical outlets shall have protective covers.

“One electrical outlet on the wall next to the door leading to the playground did not have a protective cover installed.”

Rule 8VAC20-780-290-3.

Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards.

“There was not enough resilient surfacing on the playground. The ground was showing throughout several areas of the playground.”

Rule 8VAC20-780-330-B.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the required information.

“The record for Child #2, enrolled for two weeks, did not contain the work phone number for one custodial parent and the name and phone number of the child’s physician.”

Rule 8VAC20-780-60-A.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“Staff #3, employed for eleven months, did not have documentation of requesting a sex offender registry from one state.”

Rule 22.1-289.035-B-4.

Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care.

“Staff #2, Staff #3, and Staff #4 did not complete the required 16 hours of annual training.”

Rule 8VAC20-780-245-A.

Staff who work directly with children shall annually complete the department’s health and safety update course.

“Staff #2 did not complete the required annual department’s health and safety update course.”

Rule 8VAC20-790-600-F.

22.1-289.011-F

“The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The findings from the most recent inspection, dated 2/24/2025, were not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

*Repeat violation*

“The center is required to obtain background checks, prior to the employee’s first day of employment, from any state in which the individual has resided in the preceding five years. The center did not request a criminal history check and a sex offender registry check from one state for Staff #3, who has been employed for eight months and was working with children at the time of the inspection.”

Rule 22.1-289.035-B-4.

8VAC20-780-420-E-3

“Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date. The information in the record of Child #3 had not been updated in over 13 months which is overdue by one month.”

Rule 8VAC20-780-420-E-3.

The center is required to obtain background checks, prior to the employee’s first day of employment, from any state in which the individual has resided in the preceding five years.

“The center did not request a search of the child abuse and neglect registry, a criminal history check and a sex offender registry check from one state for Staff #1, who has been employed for two weeks and was working with children at the time of the inspection.”

Rule 22.1-289.035-B-4.

The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“A current fire inspection was overdue by two years. The most recent inspection report was dated 01/06/2023.”

Rule 8VAC20-780-260-A.

The center shall maintain an up to date record for each staff.

“The record for Staff #1 did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment.”

Rule 8VAC20-780-70.

Licensed child day programs housed in a building that was built before 2015 and serve preschool-age children, shall be equipped with at least one carbon monoxide detector.

“There was no carbon monoxide detector available.”

Rule 22.1-289.058.

*REPEAT VIOLATION* Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“There was no physical examination in the record of Child #1, who had been enrolled for eight months.”

Rule 8VAC20-780-140-A.

*REPEAT VIOLATION* Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“The record for Child #1, enrolled for eight months, was missing the following required component: the address of one designated person to call in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.

22.1-289.035-B-2

“Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person. Evidence: 1) On the date of inspection, the record for Staff #1 (hire date 02/13/2024) did not contain a current fingerprint test result.”

Rule 22.1-289.035-B-2.

8VAC20-770-60-C-2

“Based on record review, it was determined that the center did not ensure that Central Registry search results were obtained by the end of the 30th day of employment. Evidence: 1) On the date of inspection, the record for Staff #1 (hire date 2/13/2024) did not have a current central registry background check on file.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-240-B

“Based on record review, staff did not complete required orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1) On the date of inspection, the record for Staff #1 (hire date of 2/13/2024) did not contain documentation that the employee completed orientation training as required.”

Rule 8VAC20-780-240-B.

8VAC20-780-245-J-3

“Based on medication and documentation review, the center did not ensure that any child for whom emergency medications have been prescribed, always be in the care of a staff member certified to administer medication. Evidence: 1) On the date of inspection, emergency medication was on site for Child #4. Child #4’s classroom teachers are not certified to administer medication.”

Rule 8VAC20-780-245-J-3.

8VAC20-780-260-A

“Based on documentation review, the center did not provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: 1) On the date of inspection, the most recent inspection report available was dated 01/06/2023.”

Rule 8VAC20-780-260-A.

8VAC20-780-330-B

“Based on observation of the playground areas, it was determined that resilient surfacing was not adequate as required. Evidence: 1) On the date of inspection, the amount of mulch under and around play equipment was not enough: the ground could be seen on the landing zones of all five slides of the playground. An exposed black drainage pipe was also observed at the landing zone of one of the slides.”

Rule 8VAC20-780-330-B.

8VAC20-770-60-C-2

“Based on record review, it was determined that the center did not ensure that Central Registry search results were obtained by the end of the 30th day of employment. Evidence: 1) On the date of inspection, the record for Staff #4 (start date 09/21/2023) did not contain the results of a Central Registry search request. A search request was requested but no follow up was documented in the record.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-140-A

“Based on record review, the center did not ensure that each child have a physical examination by or under the direction of a physician within 30 days after the first day of attendance. Evidence: 1) The record for Child #1 (start date July 2022) did not contain the results of a physical examination.”

Rule 8VAC20-780-140-A.

8VAC20-780-160-A

“Based on record review, the center did not ensure that employees obtain and submit the results of a follow-up tuberculosis (Tb) screening at least every two years. Evidence: 1) The Tb screening form in the record for Staff #2 was dated 09/12/2021.”

Rule 8VAC20-780-160-A.

8VAC20-780-420-E-3

“Based on record review, the center did not ensure to annually, review with the parent the emergency contact information required to ensure the information is correct, and obtain the parent’s signed acknowledgment of the review. Evidence: 1) The most recent review of the emergency information in the record for Child #1 was dated 07/13/2022.”

Rule 8VAC20-780-420-E-3.

8VAC20-780-60-A

“Based on record review, children’s records did not contain all required information. Evidence: 1) The record for Child #1 did not contain the first date of attendance. 2) The record for Child #2 did not contain the work phone number and place of employment of a second parent who has custody.”

Rule 8VAC20-780-60-A.

8VAC20-790-600-F

“Based on record review and interview, caregivers who work directly with children did not annually attend the department’s health and safety update course. Evidence: 1) On the date of inspection, the most recent health and safety update course certificate in the record for Staff #1 was dated 09/29/2021.”

Rule 8VAC20-790-600-F.

8VAC20-780-260-A

“Based on documentation review, the center did not provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: 1) On the date of inspection, the most recent inspection report available was dated 06/02/2021.”

Rule 8VAC20-780-260-A.

8VAC20-780-330-B

“Based on observation, resilient surfacing in the playground did not comply with minimum safety standards. Evidence: 1) On the date of inspection, the resilient surfacing on the landing zone of the green slide was not enough. Dirt and ground was able to be seen from where the resilient surfacing has been kicked out.”

Rule 8VAC20-780-330-B.

8VAC20-780-550-D

“Based on documentation review, emergency evacuation procedures were not practiced monthly. Evidence: 1) On the date of inspection, the 2022 emergency drills log provided for review, did not have evacuation (fire) drills documented for the months of November and December 2022.”

Rule 8VAC20-780-550-D.

8VAC20-780-550-F

“Based on documentation review, lockdown procedures were not practiced at least annually. Evidence: 1) On the date of inspection, the 2022 emergency drills log provided for review did not contain documentation of a lockdown drill being conducted for the year.”

Rule 8VAC20-780-550-F.

8VAC20-780-550-P

“Based on documentation review, one of four written records of children’s injuries did not meet all requirements. Evidence: 1) One of four injury reports reviewed did not contain the time, date and method that the parent was informed.”

Rule 8VAC20-780-550-P.

8VAC20-780-60-A

“Based on record review and interview with staff, children’s records did not contain all required information. Evidence: 1) On the date of inspection, the record for Child #1 did not contain the last date of attendance. Staff #1 stated that the child last date of attendance was 12/22/2022.”

Rule 8VAC20-780-60-A.

8VAC20-780-245-A

“Based on record review, staff did not obtain a minimum of sixteen clock hours of training annually in areas relevant to their job responsibilities. Evidence: 1) On the date of inspection, the documentation available for review in the records for three staff persons did not amount to the sixteen clock hours of annual training required for the year 2021, as follows: Staff #1, Staff #2 and Staff #4 with 12.5 hours of training each.”

Rule 8VAC20-780-245-A.

8VAC20-780-245-J-3

“Based on record review and interview, the center did not ensure that any child for whom emergency medications have been prescribed is always in the care of a staff member or independent contractor who is MAT certified. Evidence: 1) Child #4 has emergency medication in the center and is assigned to Staff #1’s class. Staff #1 is not currently MAT certified.”

Rule 8VAC20-780-245-J-3.

8VAC20-780-245-L

“Based on documentation review and interview, the center did not ensure to maintain at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation (DHO) of children. Evidence: 1) On the date of inspection, none of the staff on site had a current DHO training.”

Rule 8VAC20-780-245-L.

8VAC20-780-260-A

“Based on documentation review, evidence of an annual fire department inspection report was not available to review. Evidence: 1) On the date of inspection, the most recent inspection report available was dated 06/02/2021.”

Rule 8VAC20-780-260-A.

8VAC20-780-40-M

“Based on documentation review, the written list of children’s allergies did not contain all required components. Evidence: 1) The lists available for review on the date of inspection were not dated as required.”

Rule 8VAC20-780-40-M.

8VAC20-780-270-A

Rule 8VAC20-780-270-A.

8VAC20-780-330-B

“Based on observation, resilient surfacing in the playground did not comply with with minimum safety standards. Evidence: 1) On the date of inspection, there was not enough resilient surfacing remaining on the playground. Dirt and ground was able to been seen from where the resilient surfacing has been kicked out.”

Rule 8VAC20-780-330-B.

8VAC20-780-60-A

“Based on record review, children’s records did not contain all required information. Evidence: 1) The records for Child #1 and Child #3 did not contain the address of a second designated people to call in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.