Westhampton Day School

In order to promote the child’s physical, intellectual, emotional, and social wellbeing and growth, staff shall interact with the child and one another to provide needed help, comfort, support and respect personal privacy, respect differences in cultural, ethnic, and family backgrounds, encourage decision-making abilities, encourage independence and self-direction; and use consistency in applying expectations.

“During an interview on 6/3/2026, Staff #1 described several practices used when interacting with children. Staff #1 stated that they ?get face to face? with children and ?verbalize for them to make them understand who is boss and remind them of their place.? Staff #1 also explained that they tap children on the top of their head or forehead to gain attention.”

Rule 8VAC20-780-400-A. From a complaint.

The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The center did not request a search of the child abuse and neglect registry from one state for Staff #9, who has been employed for one year.”

Rule 22.1-289.035-B-4.

Children under 10 years of age always shall be within actual sight and sound supervision of staff, except that staff need only be able to hear a child who is using the restroom.

“During an inspection on 4/20/2026, Child A, age 4, exited her classroom alone to use the restroom. While walking down the hallway, she tripped on a rug and fell, striking her head on a door. The child began crying and ran back to her classroom. No staff were observed providing actual sight and sound supervision of the child in the hallway. (Observed on site by the licensing inspector.)”

Rule 8VAC20-780-340-F.

REPEAT VIOLATION The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

“The center did not request a search of the child abuse and neglect registry check from one state for Staff #1, who has been employed for over 45 days and was working with children at the time of the inspection.”

Rule 22.1-289.035-B-4.

Trampolines may not be used.

“On 6/24/2025, a child was observed using a trampoline in the gymnasium room, during class. During site visit on 7/2/2025, the trampoline observed in the gymnasium room.”

Rule 8VAC20-780-430-H. From a complaint.

All staff who work directly with children shall have a current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Staff #5 did not have a current certification, CPR training was expired by one month.”

Rule 8VAC20-790-600-D-1.

All staff who work directly with children shall have a current certification in first aid appropriate to the ages of children in care.

“Staff #5 did not have a current certification, first aid training was expired by one month.”

Rule 8VAC20-790-600-D-2.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood; chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment.

“In Classroom A, the entry doorway of the children’s restroom had chipping paint and was rusting along the borders of the door and arch.”

Rule 8VAC20-780-270-A.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On 1/29/2025, a large cutting knife, was left sitting on the kitchen serving counter, within reach and access to children who were present in the snack area.”

Rule 8VAC20-780-340-A. From a complaint.

The required ratio for children of the age two years old is one staff per eight children.

“On 4/30/2025, Staff #3, asked Staff #4 if she could supervise her class, Classroom B. Staff #4 left, Classroom A, which consisted of 12 children, ages two-years-old, leaving Classroom A out of ratio. The required ratio for two year olds is 1:8.”

Rule 8VAC20-780-350-B-3. From a complaint.

The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment.

“Staff #1, who was observed working with children on the date of the inspection, has not yet completed the course, it is overdue by 1 month.”

Rule 8VAC20-780-240-A.

Based on a review of ten staff records, the center did not ensure one staff shall undergo background checks every five years.

“Evidence: The most recent national fingerprint-based criminal background check in the record of Staff #8 was obtained on 03/08/23. The previous national fingerprint-based criminal background check was obtained on 02/14/18 and should have been repeated no later than 02/14/23.”

Rule 22.1-289.035-A.

Based on a review of ten staff records and interviews, the center did not obtain a copy of a search of the child abuse and neglect registry or equivalent registry from any state in which one staff had resided in the preceding five years within the required time frame.

Rule 22.1-289.035-B-4.

Based on observations and interviews, the center did not ensure that trampolines may not be used.

“Evidence: During the inspection on 05/29/24, the inspectors observed two indoor trampolines in the gym. During interview, a staff member reported the children use the indoor trampolines during gym class.”

Rule 8VAC20-780-430-H.

Based on a review of ten children’s records and interviews, the center did not ensure one child’s record contained the required information.

“Evidence: The record of Child #4, enrolled on 08/29/22, did not contain the address for the two emergency contacts listed. During interview, a member of management reported the center does not have the address of two emergency contacts for Child #4. Each child record shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.

Based on a review of ten staff records and interview, the vendor did not ensure two staff members completed the Virginia Preservice Training for Child Care Staff within 90 days of subsidy vendor approval.

“Evidence: 1. The record of Staff #6 and the record of Staff #9 did not contain documentation that the staff have completed the Virginia Preservice Training for Child Care Staff. 2. During interview, a member of management reported the staff have not completed the training to date. The center became a subsidy vendor on 10/03/2023.”

Rule 8VAC20-790-600-B.

(Repeat Violation) Based on a review of ten staff records, the center did not ensure two staff members completed The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

“Evidence: 1) The certificate of completion of the Virginia Department of Education-sponsored orientation course in the record of Staff #1, employed 08/17/23, was dated 01/11/24. 2) The certificate of completion of the Virginia Department of Education-sponsored orientation course in the record of Staff #4, employed 07/17/23, was dated 10/30/23.”

Rule 8VAC20-780-240-A.

Based on a review of ten staff records and interview, the center did not ensure one staff submitted documentation of a negative tuberculosis (TB) screening within the required timeframe.

“Evidence: 1) The TB screening in the record of Staff #3, employed 10/31/22, was completed on 11/04/22. 2) During interview, a member of management stated the center was unaware of the updated requirements and Staff #3 did not provide the TB screening results prior to employment. Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children.”

Rule 8VAC20-780-160-A.

Based on a review of ten staff records, the center did not ensure one staff member completed The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

“Evidence: The certificate of completion of the Virginia Department of Education-sponsored orientation course in the record of Staff #3, employed 10/31/22, was dated 02/07/23, exceeding 90 calendar day of employment.”

Rule 8VAC20-780-240-A.

Based on a review of ten staff records and interview, the center did not ensure one staff obtained fingerprint results prior to hire.

“Evidence: 1) The fingerprint results in the record for Staff #2, hired on 08/22/22, were dated 08/24/22. 2) During interview, a member of management confirmed the fingerprint results for Staff #2 were not obtained prior to hire.”

Rule 22.1-289.035-B-2.

Based on a review of ten staff records and interview, the center did not obtain an out-of-state criminal history record check from any state in which one staff member had resided in the preceding five years within the required time frame.

“Evidence: 1) The record for Staff #9, hired on 08/01/22, indicated the staff had resided in a state outside of Virginia within the last five years. The record did not contain a search of a criminal history record information check from the state. 2) During interview, a member of management confirmed the required out-of-state check was not obtained for Staff #9 within the required time frame. The out-of-state criminal history record information check must be obtained prior to hire.”

Rule 22.1-289.035-B-4.

Based on a review of ten staff records and interview, the center did not ensure three staff members submitted documentation of a negative tuberculosis (TB) screening within the required time frame.

Rule 8VAC20-780-160-A.

Based on a review of ten staff records, the center did not obtain the results of a follow-up tuberculosis (TB) screening for one staff member at least every two years from the date of the initial screening or testing, or more frequently if recommended by a licensed physician or the local health department.

“Evidence: 1) The most recent TB screening/testing in the record for Staff #10, hired on 08/17/20, expired on 08/12/22.”

Rule 8VAC20-780-160-C.

Based on a review of ten staff records and interview, the center did not ensure one staff member completed The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

“Evidence: 1) The record for Staff #6, hired on 02/28/22, did not contain documentation of The Virginia Department of Education-sponsored orientation course. 2) During interview, a member of management reported Staff #6 has not completed the training to date.”

Rule 8VAC20-780-240-A.

Based on a review of five staff records, the center did not obtain the results of a sex offender registry check and a search of the child abuse and neglect registry or equivalent registry from any state in which one staff member had resided in the preceding five years within the required time frame.

Rule 22.1-289.035-B-4.

Based on a review of five staff records and interviews, the center did not ensure that two staff members had a central registry finding within 30 days of employment.

“Evidence: 1) The record for Staff #1, hired on 10/14/21, did not contain a central registry finding. 2) The record for Staff #2, hired on 11/22/21, did not contain a central registry finding. 3) During interviews, a member of management confirmed the results of the central finding for Staff #1 and Staff #2 were not received within 30 days of employment.”

Rule 8VAC20-770-60-C-2.