Parents Expectations LLC

Repeat Violation: The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #5, who has been attending for more than one month, had immunizations dated one week after their start date.”

Rule 8VAC20-780-130-A.

Immunization records are required to be signed and dated by a physician, his designee, or an official of the local health department.

“The immunization record for Child #5 was not signed or dated.”

Rule 8VAC20-780-150-B.

Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care.

“Staff #2 completed 8 hours of training within the last twelve months.”

Rule 8VAC20-780-245-A.

Training on the center’s emergency preparedness plan shall be completed annually and each time the plan is updated.

“There was no annual training/update for the emergency preparedness plan within the last 12 months.”

Rule 8VAC20-780-245-I.

During the stated hours of operation, there always shall be on the premises and on field trips when one or more children are present one staff member who meets the qualifications of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age, with direct means for communication between the two of them. The volunteer or other employee shall have received instruction in how to contact appropriate authorities if there is an emergency.

Rule 8VAC20-780-340-C.

Children under 10 years of age shall always be within actual sight and sound supervision of staff.

“During the inspection on 10/1/2026, Staff #3 stepped out of sight and sound supervision of 5 children (3-4 years old) to complete dishes and cleaning in the kitchen area after snack for 10 minutes. Staff #3 would step back in periodically but did not maintain continuous supervision.”

Rule 8VAC20-780-340-F.

The required ratio for children 2 years old during rest time is one staff per 16 children.

“During inspection on 10/1/2026, Staff #1 was observed supervising 17 children (2-4 years old) when inspector arrived from at 2:00pm until 2:10pm when Staff #3 arrived.”

Rule 8VAC20-780-350-I.

Staff shall wash their hands with soap and running water: before and after a diaper change.

“Staff #1 did not wash hands between changing three different children.”

Rule 8VAC20-780-500-A.

The diapering surface shall be used only for diapering or cleaning children,and it shall be cleaned with soap and at least room temperature water and sanitized after each use.

“Staff #1 did not clean the diapering surface between changing three children.”

Rule 8VAC20-780-500-B.

Contaminated or spoiled food shall not be served to children.

“On 10/1/2026, the center served milk to all children during afternoon snack. The milk had a best by date of 9/21/2026.”

Rule 8VAC20-780-560-I.

Tables and high chair trays shall be sanitized before and after each use for feeding.

“On 10/1/2026, tables were not sanitized before feeding children afternoon snack.”

Rule 8VAC20-780-560-J.

Before leaving on a field trip, a schedule of the trip’s events and locations shall be posted and visible at the center site.

“There was no visible posting for a field trip on 10/1/2026 when Staff #3 took children to the library and when Staff #2 took children on the bus.”

Rule 8VAC20-780-580-I.

If a blanket permission is used instead of a separate written permission, the following shall apply: Parents shall be notified of the field trip; and parents shall be given the opportunity to withdraw their children from the field trip.

“During inspection on 10/1/2026, an unauthorized fieldtrip was conducted with five children (ages 3-4 years old) without notification to parents.”

Rule 8VAC20-780-580-M.

Repeat Violation: The center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“1. The record for Child #2 is missing the following required components: address of two non-guardian emergency contacts, authorized pick up person, authorization of emergency medical care, proof of ID. 2. The record for Child #3, Child #4, and Child #5 were missing the following required components: authorization of emergency medical care.”

Rule 8VAC20-780-60-A.

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“Staff #1, who has been employed for over five months, did not have a sworn statement completed in their file.”

Rule 22.1-289.035-B-1.

Repeat Violation: The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment.

“Staff #1, who has been employed for over 5 months, did not have a completed Preservice training.”

Rule 8VAC20-780-240-A.

The following nonmedical emergency supplies shall be required: One working, battery-operated flashlight on each floor of each building that is used by children; and one working, battery-operated radio in each building used by children and any camp location without a building.

“The center did not have a battery operated radio with their emergency supplies.”

Rule 8VAC20-780-540-E.

The center shall implement a monthly practice evacuation drill.

“The center did not complete a fire drill during the month of February 2026.”

Rule 8VAC20-780-550-D.

Repeat Violation: When centers choose to provide meals or snacks, the following shall apply: Centers shall follow the most recent, age-appropriate nutritional requirements of the Child and Adult Care Food Program of the United States Department of Agriculture (USDA).

“The center did not ensure all components required through the USDA was provided for childrens’ lunches.”

Rule 8VAC20-780-560-F.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“1. The record for Child #1, Child #2, Child #3, Child #4, and Child #5 were missing the following required components: Address of two emergency contacts, allergies and intolerance to medication or any other substances, and actions to take in an emergency situation; and chronic physical problems and pertinent developmental information and any special accommodations needed.”

Rule 8VAC20-780-60-A.

Each center shall maintain and keep at the center a separate record for each staff member that contains all of the required information.

“1. Staff #1 only had one of the two documented references in the file. 2. Staff #1, Staff #2, Staff #3, and Staff #4 were missing the following requirements: information about any health problems that may interfere with fulfilling the job responsibilities.”

Rule 8VAC20-780-70.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #1, who had been attending for more than three months, had documentation of an immunization record on file dated one day after their start date.”

Rule 8VAC20-780-130-A.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“Staff #3 had documentation of a TB test dated 20 days after their hire date.”

Rule 8VAC20-780-160-A.

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“Staff #1 completed the course 10 days later than the required 90 calendar days.”

Rule 8VAC20-780-240-A.

The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“The center did not have an up to date fire inspection. The last dated fire inspection was 08/2024.”

Rule 8VAC20-780-260-A.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“A bottle of air freshener with warning labels, ?Keep out of reach of children,? were unlocked in the children’s bathroom, within reach of children.”

Rule 8VAC20-780-280-B.

When children are in ongoing mixed age groups, the staff-to-children ratio and group size applicable to the youngest child in the group shall apply to the entire group.

“On 12/03/2025, when the Licensing Inspector arrived on site at 9:55am, Staff #2 and Staff #3 were supervising 11 children (ages 15 months - 5 years old) in a mixed age group. The ratio for the mixed group would be 1 staff member to 4 children.”

Rule 8VAC20-780-350-C.

Children’s hands shall be washed with soap and running water after toileting, or any contact with blood, feces or urine.

“On 12/3/2025, children in the 3-5 age group did not complete handwashing with students before eating morning snack.”

Rule 8VAC20-780-500-A.

Centers shall follow the most recent, age-appropriate nutritional requirements of the Child and Adult Care Food Program of the United States Department of Agriculture (USDA).

“During inspection on 12/3/2025, the center fed all age groups goldfish for snack. USDA requires at least 2 components for snack.”

Rule 8VAC20-780-560-F.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“The record for Child #3, enrolled for 2 days, was missing the following required components: parent agreements for picking up an ill child, emergency medical authorization, and notification of a communicable disease.”

Rule 8VAC20-780-60-A.

The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

“The center did not comply with the current terms of licensure due to having Child #2 being in the care of the facility and being under the age of 2. Current license for the center’s age range is 2-6 years old.”

Rule 8VAC20-780-40-E.

Each building that was built before 2015 and that houses a child day program that is licensed pursuant to this chapter that serves preschool-age children shall be equipped with at least one carbon monoxide detector.

“The center did not have a carbon monoxide detector anywhere within the building.”

Rule 22.1-289.058.

There shall be a posted daily schedule that allows for flexibility as children’s needs require.

“The center did not have a daily schedule posted for the three classrooms.”

Rule 8VAC20-780-380-A.

The required first aid kits shall include supplies including tweezers and triangle bandages.

“The center did not have a pair of tweezers or the two required triangular bandages included in the first aid kit.”

Rule 8VAC20-780-540-C.

The following nonmedical emergency supplies shall be required: working, battery-operated radio in each building used by children.

“The center did not have an operating radio within the center building.”

Rule 8VAC20-780-540-E.