Rainbow Learning Center

Prior to working alone with children and within seven days of the first day of employment, staff shall be provided in writing with the center’s information listed in 8VAC20-780-420 A.

“Staff A was not provided in writing the center’s policies and procedures within seven days of employment. This was overdue by 15 months.”

Rule 8VAC20-780-240-D.

Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care.

“Staff B obtained 10 of the required 16 hours of annual training for 2025.”

Rule 8VAC20-780-245-A.

Every center shall ensure that advertising is not misleading or deceptive as required by ? 22.1-289.027 of the Code of Virginia.

“The center is sending out information to parents under another center’s name.”

Rule 8VAC20-780-40-F.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“There was makeshift padding attached to the headboard of two cribs with a rope.”

Rule 8VAC20-780-270-A.

Repeat Violation: Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards when tested in accordance with the procedures described in the American Society for Testing and Materials standard F1292-99.

“There was insufficient resilient surfacing ( mulch) surrounding the two climbing structures and slides. The mulch in various places had degraded to soil, which is not an acceptable surfacing, in some places the mulch was compact and not resilient and other places the mulch was between 2 to 4 feet in depth and not the required 6 feet of mulch.”

Rule 8VAC20-780-330-B.

Repeat Violation: The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present.

“Child A has an allergy to dairy, however there was no written list identifying the allergy in the child’s classroom. This information was missing from the classroom for 6 months.”

Rule 8VAC20-780-40-M.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain two emergency contacts.

“Child B had only one of the two emergency contacts required. The second contact was overdue by 4 months.”

Rule 8VAC20-780-60-A.

22.1-289.035-B-1

“Sworn disclosure statements disclosing whether a person has ever been convicted of or is the subject of pending charges or the subject of a founded complaint of child abuse and neglect is required prior to employment. Staff A’s sworn disclosure statement was dated a month after their hire date.”

Rule 22.1-289.035-B-1.

Fingerprint background checks for staff are required prior to the date of hire..

“The fingerprint background check for staff A was dated 30 days after their hire date.”

Rule 22.1-289.035-B-2.

Areas and equipment of the center, inside and outside, shall be maintained in a safe condition.

“The railing was loose on the steps located between the infant and 2 year old classrooms.”

Rule 8VAC20-780-270-A.

8VAC20-780-330-B

“Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards when tested in accordance with the procedures described in the American Society for Testing and Materials standard F1292-99 which requires at least six inches of mulch underneath and surrounding play equipment with moving parts or climbing apparatus to create a fall zone. The mulch underneath and surrounding the climbers and slides on the playground was compact and had decomposed and turned to soil. Soil is not an acceptable resilient surface.”

Rule 8VAC20-780-330-B.

The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present.

“The allergy list was not dated.”

Rule 8VAC20-780-40-M.

Each report shall include the dates immunizations were received and shall be signed by a physician, his designee, or an official of a local health department .

“There were no signatures on the immunization record for child D. This information was overdue by 3 weeks.”

Rule 8VAC20-780-150-B.

Repeat Violation: Within six months before being promoted or beginning work or one month after being promoted or beginning work, a minimum of 24 hours of training shall be received related to the care of children for lead teachers.

“Staff B was hired and is functioning as a lead teacher but has 10 of the 24 hours of lead teacher training, this training is overdue by 4 months.”

Rule 8VAC20-780-210-A-4-a.

After the first license, annual approval from the health department shall be provided.

“The most recent health inspection report is dated 8/30/23.”

Rule 8VAC20-780-260-B.

Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children.

“A bottle of disinfectant were unlocked on shelves in the toddler and the 3 to 5 year old classrooms.”

Rule 8VAC20-780-280-B.

8VAC20-780-500-B

“Repeat Violation: The diapering surface shall be cleaned with soap and at least room temperature water and sanitized after each use. The diapering surface is not being cleaned with soap and water after each use.”

Rule 8VAC20-780-500-B.

Medication, except for those prescriptions designated otherwise by written physician’s orders, including refrigerated medication and staff’s personal medication, shall be kept in a locked place using a safe locking method that prevents access by children.

“Medication was observed in a first aid kit in a unlocked cabinet in the infant room.”

Rule 8VAC20-780-510-L.

Repeat Violation: Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain parent work information, emergency contacts, physician information and proof of identity at the time of enrollment.

“Children A through F were missing proof of identify. Child B did not have in their file parent work information, emergency contacts, physician information. This information was overdue for child B by 5 weeks.”

Rule 8VAC20-780-60-A.

Repeat Violation: Staff records shall be kept for each staff person to include date of hire, job title and references.

“There were no references, job title or date of hire on file for staff C, which were overdue by 5 months.”

Rule 8VAC20-780-70.

A written agreement between the parent and the center shall be in each child’s record by the first day of the child’s attendance. The agreement shall be signed by the parent and include authorization to seek emergency care, to pick up the child when they are sick and to notify the center if a household member contracts a contagious communicable disease.

“There were no written agreement on file for child B, this agreement was overdue by 5 weeks.”

Rule 8VAC20-780-90-A.

Within the first 90 days of employment or subsidy vendor approval all staff who work with children shall complete Virginia Preservice Training for Child Care Staff.

“Staff A and B had not completed the Preservice Training within 90 days of employment as both have been employed for five months. The center became a vendor on 4/30/24.”

Rule 8VAC20-790-600-B.

All staff who work with children shall have within 90 days of date of employment or 90 days from subsidy vendor approval current CPR certification. The CPR training shall include an in-person competency demonstration.

“Staff A and B have been employed for 5 months and neither staff has obtained CPR training that included an in-person competency demonstration. The center has been an approved vendor since 4/30/24.”

Rule 8VAC20-790-600-D-1.

22.1-289.011-F

“The most recent findings from the last inspection shall be posted in a conspicuous place on the licensed premises. The most recent findings of the last inspection were not posted on the premises.”

Rule 22.1-289.011-F.

Upon enrollment, each report shall include the dates immunizations were received and shall be signed by a physician, their designee or an official of a local health department.

“The immunization record for child A was not signed by the physician or designee upon enrollment.”

Rule 8VAC20-780-150-B.

A program leader shall have a minimum of 24 hours of training related to the care of children to include child development, playground safety, health and safety and preventing and reporting child abuse and neglect within one-month after being promoted.

“Staff A was hired as a program lead in March 2024 and was functioning as a lead on 8/23/24 and had not been given the 24 hours of training.”

Rule 8VAC20-780-210-A.

8VAC20-780-260-A

“The center shall provide an annual fire inspection report. The last inspection report was dated 725/23.”

Rule 8VAC20-780-260-A.

The diapering surface shall be cleaned with soap and at least room temperature water and sanitized after each use.

“The diapering surface is not cleaned with soap and water.”

Rule 8VAC20-780-500-B.

The center shall implement a monthly practice evacuation drill.

“The center was open and operating from April to June and did not practice monthly evacuation drills during those months.”

Rule 8VAC20-780-550-D.

At the time of enrollment, a separate record shall be maintained at the center for each child that contain certain information.

“Child A’s record did not contain their physician name, address and number nor did it contain two emergency contacts.”

Rule 8VAC20-780-60-A.

The center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“There was no attendance maintained on 8/23/24. There was one child present and had been on site for 1 hour.”

Rule 8VAC20-780-80-A.

8VAC20-780-160-A

“Based on interview and a review of four staff files, it was determined that all staff had not obtained tuberculosis test/screenings at the time of employment. Evidence: Staff # 3 and 4 did not have tuberculosis test/screenings on file. Staff # 3 was hired on 12/15/23 and staff #4 was hired on 1/9/24.”

Rule 8VAC20-780-160-A.

8VAC20-780-430-C

“Based on observation and measurements, it was determined that the two composite play structures on the playground presented head entrapment hazards. Evidence: There were side openings on the two play structures that allowed a 3-1/2 inch by 6- 1/4 inch rectangle to fit through but did not allow a nine-inch circle to fit through, therefore presenting a head entrapment.”

Rule 8VAC20-780-430-C.

8VAC20-780-530-C

“Based on interview and a review of four staff files, it was determined that the center did not have at least two staff who had CPR certification to include an in-person competency demonstration. Evidence: Staff #1, 2, 3 and 4 did not have CPR certification to include an-in person competency demonstration.”

Rule 8VAC20-780-530-C.

8VAC20-780-540-E

“Based on observation and interview, it was determined that there was no working battery operated radio on site.”

Rule 8VAC20-780-540-E.