Aspire! Afterschool Learning

Repeat violation

“The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. Findings from the most recent inspection, dated 6/4/2025, were not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“Child #1 enrolled and attending for eight weeks did not have documentation of immunization records on file. Child #2 enrolled and attending for 12 weeks did not have documentation of immunization records on file.”

Rule 8VAC20-780-130-A.

Each child shall have a physical examination by or under the direction of a physician.

“Child #1 enrolled and attending for eight weeks did not have documentation of a physical exam. Child #2 enrolled and attending for 12 weeks did not have documentation of a physical exam.”

Rule 8VAC20-780-140-A.

The center shall meet the proof of child identity and age requirements as stated in ? 22.1-289.049 of the Code of Virginia.

“Child #1 enrolled and attending for eight weeks record did not contain documentation of having viewed proof. Child #2 enrolled and attending for 12 weeks record did not contain documentation of having viewed proof. Child #4 enrolled and attending for four weeks record did not contain documentation of having viewed proof.”

Rule 8VAC20-780-40-G.

Repeat violation

“The required first aid kits shall include a thermometer. There was no thermometer onsite during the inspection.”

Rule 8VAC20-780-540-C.

The center shall maintain a record of the dates of the practice drills for one year.

“The center only had a record of practice drills for the months of September, October, and November of 2025.”

Rule 8VAC20-780-550-H.

Repeat violation

“A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone. The number for the poison control center was not posted.”

Rule 8VAC20-780-550-I.

Repeat violation

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains: Name and phone number of physician. Child #1 and Child #2 did not have documentation of a physician’s name and phone number.”

Rule 8VAC20-780-60-A.

Repeat violation

“The following staff records shall be kept for each staff person: Name, address, and telephone number of a person to be notified in an emergency and documentation to demonstrate that the individual possesses the education required by the job position. Staff #2 did not have documentation of an emergency contact on file. Staff #2 and Staff #3 did not have evidence of education on file.”

Rule 8VAC20-780-70.

Shelter in place procedures shall be practiced a minimum of twice per year.

“No documentation and verbal confirmation that the center has not practiced Shelter in place drills, in the past year.”

Rule 8VAC20-780-550-E.

Lockdown procedures shall be practiced at least annually.

“No documentation and verbal confirmation that lockdown procedures were practiced at least annually.”

Rule 8VAC20-780-550-F.

REPEAT VIOLATION Children’s’ files shall contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction

“Child #1, who has been enrolled for over seven months, has a diagnosed food allergy did not have a written care plan with instructions/signature from physician.”

Rule 8VAC20-780-60-A-8.

Staff record shall contain documentation of a minimum of 16 hours of annual training appropriate to the age of children in care.

“None of the staff records contained documentation of training for the past year.”

Rule 8VAC20-780-70.

REPEAT VIOLATION The license and any other documents required shall be posted in a conspicuous place on the licensed premises.

“The license was not posted. Findings from the most recent inspection, dated 3/07/24, were not posted in a conspicuous place on the premises.”

Rule 22.1-289.011-F.

Staff shall complete orientation training no later than seven days of the date of assuming job responsibilities.

“Staff #1 did not have documentation of orientation training and has been employed for over 2 months.”

Rule 8VAC20-780-240-B.

First aid kits are required to have triangular bandages.

“The first aid kit contained only 1 triangular bandage.”

Rule 8VAC20-780-540-C.

One working, battery-operated flashlight on each floor of each building that is used by children is required.

“The program did not have a flashlight.”

Rule 8VAC20-780-540-E.

The center shall have a written emergency preparedness plan that addresses staff responsibility and facility readiness with respect to emergency evacuation and relocation, shelter-in-place, and lockdown that is reviewed annually.

“Emergency plan was not reviewed or updated from the previous year 2023-24.”

Rule 8VAC20-780-550-B.

A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone.

“Emergency numbers for police, fire, emergency medical services and poison control were not posted.”

Rule 8VAC20-780-550-I.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains name and phone number of physician.

“The record for Child #3 was missing name and phone number of child’s physician. The record for Child #2 was missing the phone number of the child’s physician.”

Rule 8VAC20-780-60-A.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains actions to take in an emergency situation.

“The records for Child #1 and Child #2 did not contain actions to take in an emergency situation regarding allergies for diagnosed food allergies.”

Rule 8VAC20-780-60-A-7.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“The records for Child #1 and Child #2 did not contain a written care plan for diagnosed food allergies.”

Rule 8VAC20-780-60-A-8.

22.1-289.011-F

“Based on observation and staff statement, the most recent visit was not posted. Evidence: The Inspection Summary and Violation Notice for the Nov 2023 visit was not posted in the classroom.”

Rule 22.1-289.011-F.

8VAC20-780-550-B

“Based on review of emergency written plan, the establishment of a primary and secondary emergency officer was not designated. Evidence: The plan did not outline the names of the 2 emergency officers and 24 hour phone numbers.”

Rule 8VAC20-780-550-B.

8VAC20-780-550-G

“Based on staff statement, no documentation was available for monthly practice evacuation drills. Evidence: No drill log was on-site with dates for December 2023 and January and February 2024.”

Rule 8VAC20-780-550-G.

8VAC20-780-270-A

“Based on observation, an area of the room was not maintained in a safe and operable condition. Evidence: The cabinet the Aspire program uses to store their materials was hanging off the hinge.”

Rule 8VAC20-780-270-A.

8VAC20-780-500-A

“Based on staff statements and observation, children did not wash their hands before and after eating snack. Evidence: Staff stated that the children did not wash their hands before coming into the classroom and eating an afterschool snack and were not observed washing hands after snack.”

Rule 8VAC20-780-500-A.

8VAC20-780-550-A

“Based on staff statement, the program did not have a written emergency plan that addresses staff responsibilities for evacuation, shelter-in place and lockdown drills. Evidence: Staff supervisor stated that the only plan was the school plan which is not the Aspire staff and they were not aware of all components.”

Rule 8VAC20-780-550-A.

8VAC20-780-550-C

“Based on observation and staff statement, no maps were posted with 2 evacuation routes and the shelter-in place location. Evidence: No map was in the classroom for the Aspire Program.”

Rule 8VAC20-780-550-C.

8VAC20-780-550-I

“Based on observation, emergency numbers were not posted. Evidence: 911 and Poison Control numbers are not posted in a visible area.”

Rule 8VAC20-780-550-I.

8VAC20-780-60-A

“Based on staff statement, the program did not have a record at the center for each child. Evidence: Staff stated that no records were on-site at the program. Staff were able to pull up basic information on the phone. No emergency information was available in a hard copy format.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on staff statement, no staff information was kept at the site. Evidence: Emergency contact and training documentation (first aid, CPR and MAT) certificates were not on-site.”

Rule 8VAC20-780-70.

8VAC20-780-130-A

“Based on record review, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Child #1 is missing the immunization record (enrolled 8/29/2022) Child #2 is missing the immunization record (enrolled 8/29/2022)”

Rule 8VAC20-780-130-A.

8VAC20-780-140-A

“Based on record review, the center did not obtain a physical examination for a child within 30 days after the first day of attendance. Evidence: Child #1 is missing the physical exam record (enrolled 8/29/2022) Child #2 is missing the physical exam record (enrolled 8/29/2022)”

Rule 8VAC20-780-140-A.

8VAC20-780-240-C

Rule 8VAC20-780-240-C.

8VAC20-780-310-A

“Based on observation, areas not routinely used for children’s activities is not to be used as available space. Evidence: The Licensing Inspector observed a staff member unlock the laundry room that is connected to the community room and allow 3-4 children play in space that is not calculated in the capacity.”

Rule 8VAC20-780-310-A.

8VAC20-780-340-C

“Based on observation, there was not two staff available at all times when supervising children. Evidence: The Licensing Inspector observed one staff member in the community room for approximately 15 minutes (3:08-3:24) and the second staff member was not immediately available as they were picking up a second group of children from the bus stop.”

Rule 8VAC20-780-340-C.

8VAC20-780-340-F

“Based on observation, 2 children were not within actual sight and sound supervision of staff. Evidence: 1. Child #3 entered the community room at approximately 2:56 pm and no staff member was in the classroom until 3:08 pm 2. Child #4 entered the community room at approximately 3:04 pm and no staff member was in the classroom until 3:08 pm.”

Rule 8VAC20-780-340-F.

8VAC20-780-500-A

“Based on observation, children’s hands were not washed with soap and water before and after eating meals or snacks. Evidence: Observed multiple children eat the meal provided and none of the 5 washed their hands prior to eating or after finishing the meal.”

Rule 8VAC20-780-500-A.

8VAC20-780-60-A

“Based on record review, 1 of 3 children’s records was incomplete. Evidence: Child #2 was missing proof of identity verification within 7 days of enrollment (8/29/2022.”

Rule 8VAC20-780-60-A.

8VAC20-780-80-A

“Based on record review and observation, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child as it occurs. Evidence: 1. No written record of attendance was documented 12/8/2022. 2. Did not observe attendance being taken on 12/9 for the first 45 minutes as children arrived into the after school program or prior to leaving the center to walk to Barcroft Recreation Center.”

Rule 8VAC20-780-80-A.

22.1-289.035-B-2

“Based on record review, the center did not obtain fingerprint results prior to employment. Evidence: Staff #1 documented date of hire was 8/15/2022 and the fingerprint results were dated 8/17/2022.”

Rule 22.1-289.035-B-2.

8VAC20-780-160-A

“Based on record review, a staff member did not obtain a TB screening within the required time frame. Evidence Staff #1’s TB was dated 8/17/2022 and she was hired 8/15/2022. The documentation should have been completed within 30 days prior to the date of employment .”

Rule 8VAC20-780-160-A.

8VAC20-780-340-J

“Based on staff statement and record review, the center allows children to leave the center unsupervised. Evidence: When observing the children’s records on-line it was noted that several were listed as walkers. When the Licensing Inspector questioned the Director she stated that they left the center and walked home.”

Rule 8VAC20-780-340-J.

8VAC20-780-40-E

“Based on attendance records and staff statement, the center has not followed the terms of the license. Evidence: The center capacity is 16 children. However, the center has enrolled 18 students the week of 9/12-9/16 and on 8/30- 17 children were present.”

Rule 8VAC20-780-40-E.

8VAC20-780-560-F

“Based on staff statement, a menu is not available. Evidence: Staff stated that a menu has not been provided for the current month. The posted menu was June 2022.”

Rule 8VAC20-780-560-F.

Based on record review and staff statement, the center did not maintain and keep children’s records on site. Evidence: The center only had 10 of 16 children’s records on-site.

“Based on record review, 1 of the reviewed children’s files was incomplete. Evidence: Child #1 was missing an emergency contact and an annual update as the record was dated 10/2020.”

Rule 8VAC20-780-60-A.

8VAC20-780-70

“Based on record review, 1 staff record was incomplete. Evidence: Staff #1 had only one documented reference in the file prior to hire ((date of hire 8/15/2022)”

Rule 8VAC20-780-70.