Great Falls Village Green Day School

The center is required to obtain a completed sworn disclosure statement prior to the individuals first day of employment.

“The record for Staff #2 contained a sworn disclosure statement that was dated almost 2 months after their date of hire.”

Rule 22.1-289.035-B-1.

Each child shall have a physical examination by or under the direction of a physician before the childs attendance or within 30 days after the first day of attendance.

“The record for Child #1, enrolled for 6 weeks, contained a blank physical examination form.”

Rule 8VAC20-780-140-A.

Staff shall complete orientation training no later than seven days of the date of assuming job responsibilities.

“The record for Staff #1, employed for more than 7 days, did not contain documentation of completing orientation.”

Rule 8VAC20-780-240-B.

The centers procedures for administering medication shall include duration of the parents authorization for medication, provided that it shall expire or be renewed after 10 work days. Long-term prescription and over-the-counter medication may be allowed with written authorization from the childs physician.

“The center did not obtain authorization from a physician for a long-term prescription medication for Child #1, enrolled for 6 weeks. The medication was on-site.”

Rule 8VAC20-780-510-E.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“The record for Child #1, enrolled for 6 weeks, did not contain a written care plan for a confirmed food allergy.”

Rule 8VAC20-780-60-A-8.

When staff are supervising children, they shall always ensure their care, protection, and guidance.

“On 8/25/2026, Staff #1 reported Child #1 was served food that contained a documented allergen. Child #1 ate the food which resulted in an allergic reaction.”

Rule 8VAC20-780-340-A.

Children under 10 years of age always shall be within actual sight and sound supervision of staff, except that staff need only be able to hear a child who is using the restroom provided that: Staff check on a child who has not returned from the restroom after five minutes. Depending on the location and layout of the restroom, staff may need to provide intermittent sight supervision of the children in the restroom area during this five-minute period to assure the safety of children and to provide assistance to children as needed.

Rule 8VAC20-780-340-F.

The center must request a search of the central registry ( CPS ) prior to the employees first date of employment.

“The record for Staff #1 contained CPS results dated more than 30 days from the date of hire. The center did not have documentation of when the search was requested.”

Rule 22.1-289.035-B-3.

The center is required to obtain a completed criminal history background check prior to the employees first day of employment.

“Staff #1 was employeed for two months before the results of a criminal history check were obtained.”

Rule 22.1-289.036-B-2.

Each child shall have a physical examination by or under the direction of a physician before the child’s attendance or within 30 days after the first day of attendance.

“The record for Child #1 and Child #2, enrolled for more than 30 days, did not contain a physical.”

Rule 8VAC20-780-140-A.

REPEAT VIOLATION The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence. The record shall include: date and time when parents were notified.

“Two out of five injury reports reviewed did not contain the date and time the parent was notified of an injury.”

Rule 8VAC20-780-550-P.

Each center shall maintain and keep at the center a separate record for each child enrolled which shall include the following: work phone number and place of employment of each parent who has custody.

“The record for Child #2 did not contain a work phone number and place of employment for each parent.”

Rule 8VAC20-780-60-A.

Based on record review, documentation of a Tuberculosis (TB) screening was not submitted at the time of employment and prior to coming into contact with children.

“Evidence: Staff #1 has a hire date of 8/5/2024. The TB screening is dated 8/20/2024.”

Rule 8VAC20-780-160-A.

Based on observation, areas inside the center were not maintained in a safe and operable condition.

“Evidence: 3 out of 4 rugs in the Starfish classroom and 2 out of 4 rugs in the Sea Turtles classroom were rippling and curling at the edges, posing a tripping hazard.”

Rule 8VAC20-780-270-A.

Based on observation and interview, hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: The hallway closet used to store the mop, mop bucket, and cleaning solutions was not locked, making the contents accessible to children.”

Rule 8VAC20-780-280-B.

Based on observation and interview, sandboxes with bottoms which prevent drainage was not kept covered when not in use.

“Evidence: The sandbox on the playground was not covered after morning playground usage. Center staff stated the previous cover posed a pinching hazard so it was removed and has not been replaced.”

Rule 8VAC20-780-330-E.

Based on observation and interview, the center did not maintain a written list of children’s allergies, sensitivities, and dietary restrictions in each room or area where children are present.

“Evidence: There was not an allergy chart in the Narwhal classroom.”

Rule 8VAC20-780-40-M.

Based on observation, materials are not age and stage appropriate for children.

“Evidence: The Starfish classroom, children ages 12-24 months, had toy trains and cars that are recommended for children ages 3 years and older. The trains and cars had small parts which are choking hazards.”

Rule 8VAC20-780-430-B.

Based on observation and interview, staff’s personal medication was not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: Tylenol was found in the adult bathroom above the toilet in an unlocked cabinet, making it accessible to children.”

Rule 8VAC20-780-510-L.

Based on interview, the center did not obtain written parent authorization noting any known adverse reactions for over-the-counter sunscreen.

“Evidence: Child #1 did not have written authorization for sunscreen provided from home.”

Rule 8VAC20-780-520-B.

Based on interview, the center did not obtain written parent authorization noting any known adverse reactions for over-the-counter insect repellent.

“Evidence: Child #1 did not have written authorization for insect repellent provided from home.”

Rule 8VAC20-780-520-D.

Based on record review, the center did not maintain a written record of children’s injuries that included staff and parent signatures, date and time of when parents were notified, and documentation of how parent was notified.

“Evidence: For the month of July, 15 out of 23 injury reports were missing a combination of staff and parent signatures, date and time of when parents were notified, and/or documentation of how parent was notified.”

Rule 8VAC20-780-550-P.

Based on record review, all staff did not complete required out of state background checks in states they have resided in the preceding five years.

“1) Board members 2, and 3 do not have out of state background searches completed as needed.”

Rule 22.1-289-036-B-4.

Based on record review, new persons designated as the applicant or agent who is involved in the day-to-day operations of the facility did not complete all required background checks.

“Evidence: 1) Board members 2, 3, 4 and 5 do not have a completed sworn statement, fingerprint based criminal history check and a central registry background check completed.”

Rule 8VAC20-770-40-D-1-a.

Based on observation,hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children.

“Evidence: In the upstairs hallway bathroom, there was cleaning solution stored in an upper cabinet that was not locked in both bathrooms. In the school age bathroom, there was a cleaning solution stored in an upper cabinet that was not locked.”

Rule 8VAC20-780-280-B.

Based on observation, children’s hands were not washed with soap and running water or disposable wipes before eating meals or snacks.

“Evidence: In the sea otters classroom, children woke up from nap, played and went to the table to eat snack without washing hands.”

Rule 8VAC20-780-500-A.

Based on observation, a child placed in an infant seat did not have the protective belt be fastened securely

“Evidence: Two infants in infant seats did not have the protective belt fastened around their waist while eating snack.”

Rule 8VAC20-780-570-A.

Based on review of staff record, the center did not obtain a copy of the results of a criminal history record information check from any state in which the individual has resided in the preceding five years.

“Evidence: Staff #4, hired 8/15/2022, did not have a copy of a criminal history check from the District of Columbia.”

Rule 22.1-289.035-B-2. From a complaint.

Repeat violation

“Based on observation, hazardous substances were not kept in a locked place. Evidence: 1. In multipurpose room, refill floor cleaning pads and hand sanitizer were observed on a table accessible to children. Two disinfectant sprays were found on an upper shelf in unlocked closets. Paint was found in a lower shelf in an unlocked closet. 2. In the school hallway, bleach and other hazardous substances were unlocked closets accessible to children. 3. In classroom #7, disinfectant spray was stored on an upper shelf of an unlocked closet.”

Rule 8VAC20-780-280-B. From a complaint.

Based on observation, electrical outlets did not have protective covers.

“Evidence: 1. In classroom #5, unused electrical outlets were covered with packing tape. 2. In the young Montessori classroom, unused electrical outlets did not have protective covers.”

Rule 8VAC20-780-290-A-3. From a complaint.

Based on observation, materials available were not age and stage appropriate for each age group.

“Evidence: The 2 ? 3-year-old class had small keys and locks that were deemed choking hazards accessible to children.”

Rule 8VAC20-780-430-B. From a complaint.

Based on interview, disposable diapers are not disposed of in foot-operated or in such a way that neither the staff member’s hand nor the soiled diaper touches an exterior surface of the storage system during disposal.

“Evidence: The 2 year old classroom had a hand operated disposable system. Director confirmed this equipment is used in all classrooms that conduct diaper changes.”

Rule 8VAC20-780-500-B. From a complaint.

Based on observation, prepared infant formula was not dated.

“Evidence: In the infant room, 3 bottles were observed with no dates.”

Rule 8VAC20-780-570-E. From a complaint.

Based on record review and interview, the center did not ensure all lead qualified staff members met all the requirements to be lead teachers.

“Evidence: Staff 1 was promoted to lead teacher on 8/15/2023 but did not complete 24 hours of training prior to being promoted to meet the requirement of the standard.”

Rule 8VAC20-780-210-A-4-a.

Based on record review and interview, there was not at least one staff member who meets the qualifications of program leader.

“Evidence: The Otters classroom does not have a qualified lead teacher in the classroom.”

Rule 8VAC20-780-340-D.

Based on observation, equipment outside of the center was not kept in a clean and safe condition.

“Evidence: On the outdoor playground, a painted wooden structure has peeling paint.”

Rule 8VAC20-780-270-A.

Based on observation, hazardous substances were not kept in a locked place.

“Evidence: 1) In room #3, a sanitizer bottle was in an unlocked upper cabinet. 2) In room #7, a sanitizer bottle was in a unlocked lower cabinet. 3) In room #4, tide pods were stored in an unlocked closet. 4) In room #11, Bona floor cleaner was observed in the corner of the classroom.”

Rule 8VAC20-780-280-B.