Woolridge Montessori Academy

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.”

Rule 8VAC20-780-130-A.

The center shall obtain documentation of additional immunizations once every six months for children under the age of two years.

“The record for Child #4 did not have documentation of updated immunizations which were overdue by 89 days.”

Rule 8VAC20-780-130-E.

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

“1. Staff #5 had documentation of a TB screening that was completed four days after hire 2. Staff #6 had documentation of a TB screening that was more than 30 days prior to hire. 3. Staff # 8 had documentation of a TB screening that was completed three days after hire.”

Rule 8VAC20-780-160-A.

***Repeat Violation*** A tuberculosis (TB) screening is required every two years from the last screening.

“Board Member #1 did not have documentation of updated TB screening which was overdue by 23 days.”

Rule 8VAC20-780-160-C.

When food is brought from home the food container must be clearly dated.

“1. In the infant room, two bottles had a date of over 26 days ago, three bottles were not dated, and one bottle was sitting on top of the cubbies without a name or date. 2.In the preschool room, five of the food containers did not have a date.”

Rule 8VAC20-780-560-G.

***Repeat Violation*** Staff shall complete the departments health and safety update course annually.

“1. Staff #3 did not have documentation of completing the health and safety course which was overdue by 62 days. 2. Staff #10 completed the health and safety course 63 days past the annual due date.”

Rule 8VAC20-790-600-F.

***Repeat Violation*** The operational responsibilities of the licensee shall include ensuring that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards.

Rule 8VAC20-780-40-E. From a complaint.

The following actions or threats thereof are forbidden: roughly handling a child.

“On April 7, 2026 video footage showed the following: 1. Staff #2 grabbed child #1 (1 year, 11 months old) aggressively by the upper arms, lifting the child’s feet off the floor, and moved the child to another area. Child #1 was observed crying. 2. Staff #2 grabbed child #2 (1 year, 8 months old) aggressively by the upper arms, lifting the child’s feet of the floor, and moved the child to another area.”

Rule 8VAC20-780-410-1. From a complaint.

No child shall be allowed to drink or eat while walking around.

“Child #1 (1 year, 7 months old) was observed eating and walking around the classroom.”

Rule 8VAC20-780-560-M. From a complaint.

***Repeat Violations*** When staff are supervising children, they shall always ensure their care, protection and guidance.

“1. Staff #1 sprayed disinfectant on the toilet seats and did not dilute the disinfectant as directed on the product label. Staff #1 did not remove excess liquid once she completed disinfecting. 2. Child #1, child #2, child #3 used the toilet seats after staff #1 sprayed the disinfectant. Child #1, child #2, and child 3# reported irritation to their buttock.”

Rule 8VAC20-780-340-A.

When a child is placed in an infant seat or high chair, the protective belt shall be fastened securely.

“Four children were observed in feeding table seats without safety straps fastened.”

Rule 8VAC20-780-570-A. From a complaint.

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

“1. In room #7, the bathroom had chipped and peeling paint within reach of children. 2. In room #9, one hole in the wall within reach of children and a mop bucket being stored with approximately 4 inches of liquid used to clean floors the day before.”

Rule 8VAC20-780-270-A.

***Repeat Violation*** A nonabsorbent surface for diapering or changing shall be used. For children younger than three years, this surface shall be a changing table or countertop designated for changing.

“1. In room #1, the diapering pad was torn. 2. In room #7, interviews revealed that children younger than three years old have their diapers changed in the bathroom while standing up. The children are not placed on a changing table or countertop designated for changing.”

Rule 8VAC20-780-500-B.

When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or the parent must renew the authorization.

“Medication for Child A was onsite, but the medication authorization had expired over nine days ago. The authorization had not been renewed and the medication was not returned or disposed of as required.”

Rule 8VAC20-780-510-P.

The required first aid kit shall contain all required items.

“1.The center’s first aid kit was missing one triangular bandage. 2.The first aid kit on Bus #1 was missing a thermometer. 3.The first aid kit on Bus #2 was missing scissors, tweezers, and a thermometer.”

Rule 8VAC20-780-540-C.

Whenever the center agrees to administer prescription medication, a staff member must have completed a medication administration training program.

“1. Staff #1 administered medication to Child D from 8/26/25 to 9/02/25 and child #F on 11/13/25. 2. Staff #2 Medication administration training had been expired for over 1 year and 5 months.”

Rule 8VAC20-780-245-J-2. From a complaint.

The medication authorization for a child shall be available to staff during the entire time it is effective.

“The record for Child A did not contain a medication authorization for prescription medication stored for the child on-site.”

Rule 8VAC20-780-510-F. From a complaint.

Centers shall keep a record of medication given to children that contains all the required information.

“On 11/13/2025, Child F received medication for a injury, a record with all required information was not completed when the medication was administered.”

Rule 8VAC20-780-510-N. From a complaint.

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“The record for staff #3 did not have documentation of a sworn statement. The sworn statement is overdue by 3 years, 6 months.”

Rule 22.1-289.035-B-1.

When staff are supervising children, they shall always ensure their care, protection and guidance.

“1. On July 11, 2025, video footage captured room #1 with eight children (ages: 16 months to 24 months), alone and unsupervised for 44 seconds. 2. Staff #2 exited room #1 through the back door and 20 seconds later staff #1 exited room#1 through the front door. Staff #1 and staff #2 did not realize the other staff member had exited room #1. 3. Staff #2 and staff #4 stated that the children in room #1 were left alone for less than a minute.”

Rule 8VAC20-780-340-A.

Children under 10 years of age shall always be within actual sight and sound supervision of staff.

“1. On July 11, 2025, during the designated resting period, video footage captured eight children (ages: 16 months to 24 months), alone and unsupervised in room #1 for 44 seconds. 2. Staff 2 stated when she return to room #1, staff #2 was not in room #1.”

Rule 8VAC20-780-340-F.

The operational responsibilities of the licensee shall include ensuring that the center’s activities and services are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

“1. In room #1, during the designated rest period, eight children (ages: 16 months to 24 months) were resting on cots alone without the supervision of a staff member. 2. The center’s policy states in each staff member’s job descriptions for general classroom duties: provide consistent and constant supervision of all children. Children should never be left alone.”

Rule 8VAC20-780-40-E.

Staff shall complete the departments health and safety update course annually.

“Staff #1 did not have documentation of completing the annual health and safety update course for 2024.”

Rule 8VAC20-780-600-F.

The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

“The record for child #3 had documentation of immunization 49 days after the required timeframe.”

Rule 8VAC20-780-130-A.

Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“The record for child #3 had documentation of a physical examination 19 days after the required timeframe.”

Rule 8VAC20-780-140-A.

A tuberculosis (TB) screening is required every two years from the last screening.

“Staff #10 updated screening was completed 114 days after the required update was due.”

Rule 8VAC20-780-160-C.

Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

“Staff #1 had no documentation of completed training and had been employed for 11 days.”

Rule 8VAC20-780-240-B.

Sunscreen shall be inaccessible to children under five years of age.

“In the two’s room, containers of sunscreen were observed in two children’s cubbies.”

Rule 8VAC20-780-520-B.

Insect repellent shall be inaccessible to children.

“In the two’s room, one container of insect repellent was observed in a child’s cubby.”

Rule 8VAC20-780-520-D.

***Repeat Violation*** Prepared infant formula shall be dated and labeled with the child’s name.

“Nine infant bottles with formula were observed not dated in the refrigerator.”

Rule 8VAC20-780-570-E.

A nonabsorbent surface for diapering or changing shall be used.

“In room #2, the diaper changing pad was torn.”

Rule 8VAC20-780-500-B.

Prepared infant formula shall be dated and labeled with the child’s name.

“In room #1, one bottle was not labeled and dated with the child’s name.”

Rule 8VAC20-780-570-E.

Based on review of staff records and interview, the center did not ensure that all staff who work directly with children have a current cardiopulmonary resuscitation (CPR) certification within 90 days of employment.

“Evidence: The records for staff #1 (employed: 1/29/24) and staff #7 (employed: 2/01/24) did not have current certification in CPR. During interview, management acknowledged that staff #1 and staff #2 did not have current CPR certification.”

Rule 8VAC20-790-600-D-1.

Based on review of staff records and interview, the center did not ensure that all staff who work directly with children have a current first aid certification appropriate to the ages of children in care within 90 days of employment.

“Evidence: The records for staff #1 (employed: 1/29/24) and staff #7 (employed: 2/01/24) did not have current certification in first aid appropriate to the ages of children in care. During interview, management acknowledged that staff #1 and staff #2 did not have current first aid certification.”

Rule 8VAC20-790-600-D-2.

Based on a review of three staff records and interviews, the vendor did not ensure that staff who work directly with children completed the department’s health and safety update course annually.

“Evidence: The records for staff #3 (employed: 9/06/23) and staff #10 (employed: 6/26/23) did not contain documentation of the most recent annual health and safety update training. A member of management acknowledged staff #1 and staff #2 did not have documentation of required annual training.”

Rule 8VAC20-790-600-F.

Based on a review of children’s records, the center did not ensure that each child’s record contained documentation of immunizations required by the State Board of Health before the child can attend the center.

“Evidence: The record for child #7 (enrolled: 6/10/24) did not have documentation of immunizations signed and dated as required.”

Rule 8VAC20-780-130-A.

Based on record review, the center did not ensure that all staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

“Evidence: The record for staff #6 (employed: 2/26/24) did not contain documentation of the completed the Virginia Department of Education sponsored 10-hour orientation course.”

Rule 8VAC20-780-240-A.

Based on record review, the center did not ensure that staff received all required training prior to working with alone with children and no later than seven days of the date of assuming job responsibilities.

“Evidence: The record for staff #10 (employed: 6/26/23) contained documentation of orientation training dated 9/20/23.”

Rule 8VAC20-780-240-B.

REPEAT VIOLATION Based on observation and interview, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe, and operable condition.

“Evidence: In room #4, one of the two bathrooms did not have a lid on the tank of the toilet. Management stated that the lid broke, and that tape was placed over the top.”

Rule 8VAC20-780-270-A.

Based on observation, the center did not ensure all hazardous substances such as cleaning materials insecticides and pesticides, were kept in a locked place using a safe locking method that prevents access by children.

“Edvidence: In room #10, one cabinet was observed unlocked and two bottles of disinfectant spray were being stored in the cabinet. In room #11, multiple hazardous chemicals are stored. The room was not locked to prevent access by children.”

Rule 8VAC20-780-280-B.

Based on observation and interview, the center did not ensure that when time out is used as a behavior guidance technique it shall be used sparingly and shall not exceed one minute for each year of the child’s age.

“Evidence: In room #9, at approximately 11:25 AM, the licensing inspector observed three children sitting in chairs. Staff #6 stated that the three children (2.5 yrs. to 3 yrs.) were in time out. The three children were observed in time out for approximately 5 minutes.”

Rule 8VAC20-780-400-C.

Based on observation, the center did not ensure that staff and children wash their hands with soap and running water after a diaper change.

“Evidence: In room #8, staff #3 was observed changing diapers and/or pull ups for four children. Staff #3 did not wash hands before or after each diaper change. The children did not wash their hands after diapering.”

Rule 8VAC20-780-500-A.

Based on observation and interview, the center did not ensure that when a child is placed in an infant seat or highchair, the protective belt shall be fastened securely.

“Evidence: In room #2, two children were observed sitting at the feeding table without the required protective belt. Staff stated that the protective belts could not be found for the feeding table.”

Rule 8VAC20-780-570-A.

Based on record review, two center staff did not have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care.

“Evidence: 1. Staff #8 (employed: 11/21/22) did not have current certification in cardiopulmonary resuscitation (CPR). 2. Staff #9 (employed: 12/03/21 ) did not have current certification in cardiopulmonary resuscitation (CPR).”

Rule 8VAC20-790-600-D-1.

Based on record review, two center staff did not have current certification in first aid appropriate to the ages of children in care.

“Evidence: 1. Staff #8 (employed: 11/21/22) did not have current certification in first aid appropriate to the ages of children in care. 2. Staff #9 (employed: 12/03/21) did not have current certification in first aid appropriate to the ages of children in care.”

Rule 8VAC20-790-600-D-2.

Based on record review, the center did not ensure staff obtained a fingerprint based criminal history record information check prior to employment.

“Evidence: The record for staff #2 (employed: 03/08/23) had documentation of a fingerprint based criminal history record information check dated 03/09/23.”

Rule 22.1-289.035-B-2.

Based on record review and interview, the center did not ensure one of two staff records contained documentation of out of state child abuse and neglect search.

“Evidence: 1. The record of staff #10 (employed: 04/03/23) did not have documentation of an out of state child abuse and neglect search request. 2. The Sworn Statement or Affirmation for staff #10 indicated that the staff member has lived in Flordia within the past five years. 3. A member of management verified that the record check had not been submitted within the required time frame.”

Rule 22.1-289.035-B-4.

Based on review of records and interview, the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening (TB) at the time of employment and prior to coming in contact with children.

“Evidence: 1. The record for staff # 1(employed: 09/19/22) had a TB screening on 09/20/22. The record for staff #6 (employed: 07/12/22 had a TB screening on 07/16/222. The documentation shall be submitted at the time of employment and prior to coming into contact with children. 2. The record for staff #10 (employed 04/03/23) had a TB screening on 02/16/23. The documentation shall have been completed within the last 30 days of the date of employment.”

Rule 8VAC20-780-160-A.

Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“Evidence: In room #2, two cabinet doors were off the hinges. Staff stated the two of the cabinet doors had broken.”

Rule 8VAC20-780-270-A.

Based on observation and staff interviews, the facility has not ensured that a current written list of all children’s allergies, sensitivities, and dietary restrictions is maintained and documented in the allergy plan that is dated and kept confidential in each room or area where children are present.

“Evidence: 1. In room #1, room #2, and room #5 did not have a current written list of all children’s allergies, sensitivities, and dietary restrictions. 2 .In Room #3, Room #4, Room #7, Room #8, and Room #9, the allergy list was hanging on the outside of a cabinet or a wall and not kept confidential.”

Rule 8VAC20-780-40-M.

Based on a review of the facility’s injury reports, all required information was not documented.

“Evidence: Injury reports were reviewed; 8 out of 10 injury reports did not have any future action to prevent recurrence of the injury, 6 out of 10 did not have the date and time when parents were notified.”

Rule 8VAC20-780-550-P.

Based on a review of staff records, the center did not ensure that each staff record contains all required information.

“Evidence: The record for staff #1 (employed: 09/19/22), did not contain documentation of two or more references before employment.”

Rule 8VAC20-780-70.

Based on a review of children’s records, the center did not obtain a written agreement between the parent and the center by the first day of the child’s attendance that was signed by the parent.

“Evidence: The record for child #5 and child #7 did not have documentation of written parental agreements. Child #5 and child #7 were observed in care at the center during the time of inspection.”

Rule 8VAC20-780-90-A.

22.1-289.035-B-2

“Based on record review and interview, the center did not have documentation of central registry findings for one staff member. Evidence: 1. The record for staff #2 (hire date 05/02/2022) did not contain documentation of central registry findings. 2. The record for staff #3 (hire date 03/21/2022) did not contain documentation of central registry findings.”

Rule 22.1-289.035-B-2.

Based on a review of children’s records, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child’s attendance or within one month after attendance.

“Evidence: The records for child #2 (start date 1/03/2022), did not have a physical examination.”

Rule 8VAC20-780-140-A.

Based on record review and interview, the center did not ensure that staff complete all required training.

“The record for staff #2 and staff #3 did not have documentation of orientation training which is appropriate to the age of the children in care.”

Rule 8VAC20-780-240-C.

Based on observation, the center failed to ensure the immediate safety of a child during diapering.

“Evidence: 1. Child A was on the changing table when Staff A turned and walked approximately 3 feet away from Child A and the changing table to talk with another teacher. 2. Child A was left unsupervised while laying on the changing table which was approximately four feet above the floor.”

Rule 8VAC20-780-500-B.

Based on observation and interview, the menu listing foods to be served during the current one-week period did not list any substituted food.

“Evidence: The director stated that the substituted lunch foods were not posted.”

Rule 8VAC20-780-560-F.

Based on observation, the licensee did not ensure the prepared infant formula shall be refrigerated, dated and labeled with the child’s name.

“Evidence: T 1. There was four bottles of infant formula that was not dated. 2. Staff confirmed that the bottles were not labeled.”

Rule 8VAC20-780-570-E.

Based on a review of children’s records, the center did not ensure that each record contains all required information.

“Evidence: 1. The record for child #1 (start date 6/27/22), did not contain one of the two emergency contacts. 2. The record for child #2 (01/03/22), did not contain parental agreements between the parent and the center which shall be in child’s record by the first day of the child’s attendance. 3. The record for child #3 (05/09/22), did not contain proof of birth.”

Rule 8VAC20-780-60-A.

Based on observation, cleaning and sanitizing materials were not stored separate from food.

“Evidence: In the cabinet of classroom #8, Clorox Wipes were stored next to Goldfish.”

Rule 22VAC40-185-280-D.

Based on observation, the center did not ensure that all hazardous substances such as cleaning materials, insecticides and pesticides shall be kept in a locked place using a safe locking method that prevents access by children.

Rule 8VAC20-780-280-B.

Based on observation, the facility did not ensure diapering standards were followed.

“Evidence: In classroom #1, classroom #2, and classroom #3, the trash can used to dispose of diapers had a swing top that either the diaper or a persons hand must touch the lid in order to dispose of diapers.”

Rule 8VAC20-780-500-B.