Blue Ribbon Results Academy, Dumfries Campus

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

“Staff #3, who is working with children, has not yet completed this course which is overdue by 11 months.”

Rule 8VAC20-780-240-A.

The child day center must obtain a copy of central registry search results.

“The child day center did not have completed central registry results for Board Member #3. Board Member #1, #2 and #6’s central registry results were more than two months overdue.”

Rule 22.1-289.036-B-3.

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

“The PK2 classroom had an area of chipped paint on the wall by the back door. The After Care classroom had areas of chipped paint on the wall by the classroom door and closet doors.”

Rule 8VAC20-780-270-A.

A request of the Central Registry background check must be made prior to employment and until this background check has been obtained , the staff must be supervised at all times by an individual with all required background checks completed within the last five years.

“There was no information or documentation provided to show if or when staff A’s central registry background check was requested. Staff A was not supervised at all times by an individual with all required background checks. This background check should have been requested 3 weeks prior.”

Rule 22.1-289.035-B-3.

Each report shall include the dates immunizations were received and shall be signed by a physician, their designee, or an official of a local health department.

“The immunization record for child B was not signed by a physician/designee, this was overdue by 9 months.”

Rule 8VAC20-780-150-B.

Repeat violation: Each staff member shall submit documentation of a negative tuberculosis screening within the last 30 days of the date of employment and be signed by a physician/designee.

“The tuberculosis test for staff A was not signed by a physician/designee, which is 10 weeks overdue.”

Rule 8VAC20-780-160-A.

Children under 10 years of age always shall be within actual sight and sound supervision of staff, except that staff need only be able to hear a child who is using the restroom provided that:

“A staff was standing in the hallway supervising classroom 101 and 102 for approximately 2 minutes. None of the children in either classroom were in sight and sound supervision. There were 13 napping children in classroom 102 and 15 napping children in classroom 101.”

Rule 8VAC20-780-340-F.

The center shall implement a monthly practice evacuation drill.

“There was no documentation of a monthly escape drill for 12/2024.”

Rule 8VAC20-780-550-D.

A written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Child A has a diagnosed egg allergy and there was no signed allergy care plan from the physician, which was overdue by 6 weeks. Child B has a diagnosed peanut allergy and there was no signed allergy care plan from the physician, which was overdue by 9 months.”

Rule 8VAC20-780-60-A-8.

22.1-289.035-B-2

“National Fingerprint background checks are required prior to employment. Staff #1 began employment 5 days prior to the center obtaining their fingerprint background check.”

Rule 22.1-289.035-B-2. From a complaint.

22.1-289.035-B-4

“Out of State Criminal History Record requests must be requested prior to employment. There was no documentation to show that the Criminal History Record request was requested prior to Staff A’s employment date, which was over a month ago.”

Rule 22.1-289.035-B-4.

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis test/screening prior to employment. The test/screening shall have been completed within the last 30 calendar days of the date of employment. 1. There was no documentation of a tuberculosis test/screening on file for staff A who has been at the center for over 30 days 2. The tuberculosis test for staff B was dated over two years ago. 3. The tuberculosis test/screening for staff C was dated 16 months ago.”

Rule 8VAC20-780-160-A.

Staff shall complete orientation training prior to the staff working alone with children and no later than seven days of the date of assuming job responsibilities.

“There was no documentation that staff B and C had completed orientation within 7 days of assuming job responsibilities. Staff B has been employed for over 1 month and staff C has been employed for two weeks.”

Rule 8VAC20-780-240-B.

8VAC20-780-280-B

“Repeat Violation: Hazardous substances such as cleaning materials shall be kept in a locked place to prevent access by children. The door to the office in the 2 year old classroom was unlocked and there were sanitizing wipes sitting on the desk and in reach of the children.”

Rule 8VAC20-780-280-B.

8VAC20-780-330-B

“Repeat Violation: Resilient surfacing shall be underneath and in the fall zones of the outside play equipment with moving parts or climbing apparatus. There was 3 inches of resilient surfacing ( mulch )at the end of the red slide on the playground. This slide requires at least 6 inches of mulch in the fall zones.”

Rule 8VAC20-780-330-B.

8VAC20-780-500-B

“The diapering area shall be cleaned with soap and water and sanitized after each use. After diapering a two-year-old child, the diapering area was no cleaned nor sanitized. There was no cleaning agents or sanitizing agent in the diapering area.”

Rule 8VAC20-780-500-B.

8VAC20-780-510-E

“The center’s procedures for administering medication shall include duration of the parents’ authorization for medication, provided that it shall expire or be renewed after 10 work days. Long term prescription drug use and over the counter medication may be allowed with written authorization from the child’s physician and parent. Medication authorizations for two over the counter medications for child A had not been renewed by the parent for over 5 months nor was their written authorization from the child’s physician.”

Rule 8VAC20-780-510-E.

22.1-289.036-A

“Based on a review of 8 files and interviews, it was determined that 4 agents did not have repeat background checks every five years. Evidence: Person A’s fingerprint background check was dated 7/12/18, Person B’s fingerprint background check was dated 8/6/18, Person C’s fingerprint background check was dated 7/19/18 and Person D’s fingerprint background check was dated 7/13/18.”

Rule 22.1-289.036-A.

8VAC20-780-280-B

“Based on observation, it was determined that hazardous substances were not kept locked. Evidence: There were 8 containers of Disinfectant Wipes and all purpose cleaner on a shelf in the office in the two year old room, the door to the office was unlocked. There was an essential oil on a shelf near the entrance of the 2 year old room. The essential oil had warnings listed on the label.”

Rule 8VAC20-780-280-B.

8VAC20-780-330-B

“Repeat Violation: Based on observation and measurements, it was determined that the poles to the awning was within the fall zone of play equipment. Evidence: The 6 poles to the Awning was between 2 feet 11 inches and 4 feet 8 inches of the 3 Spring Rockers. The Spring Rockers require a 6 foot fall zone.”

Rule 8VAC20-780-330-B.

8VAC20-780-560-M

“Based on observation, it was determined that a child was observed walking around while eating. Evidence: The Licensing Inspector observed 13- 2 year old children leaving their classroom, one of the children were eating their snack while walking.”

Rule 8VAC20-780-560-M.

8VAC20-780-240-B

Rule 8VAC20-780-240-B.

8VAC20-780-330-B

Rule 8VAC20-780-330-B.

8VAC20-780-550-D

“Repeat Violation: Based on interview and a review of recordkeeping, it was determined that there was no documentation to show that the center implemented a monthly practice evacuation drill for July 2023.”

Rule 8VAC20-780-550-D.

22.1-289.035-B-4

Rule 22.1-289.035-B-4.

8VAC20-780-210-A-4-a

“Based on observation, interview and a review of recordkeeping, it was determined that a staff who is functioning as a lead teacher, does have the required 24 hours of lead teacher training within one month after assuming the lead teacher role. Evidence: Staff C did not have the 24 hours of lead teacher training within one month of assuming their duties. Staff C was hired as a lead teacher on 6/12/22.”

Rule 8VAC20-780-210-A-4-a.

8VAC20-780-280-B

“Based on observation, it was determined that hazardous substances were not kept locked to prevent access by children. Evidence: The LI observed a container of fish tank water conditioner on a shelf above the fish tank and in reach of children in the 2/3 year old classroom. The container of conditioner stated to keep out of reach of children and if swallowed to contact poison control.”

Rule 8VAC20-780-280-B.

8VAC20-780-330-B

“Based on observation, it was determined that the surfacing on the playground is no longer resilient. Evidence: The mulch surrounding the play equipment on the playground is compacted and has degraded to soil. Soil is not an acceptable resilient surface.”

Rule 8VAC20-780-330-B.

8VAC20-780-340-C

“Based on interview, it was determined that the is not at least two caregivers/staff onsite when one or more children are present. Evidence: Interviews revealed that from 6:30 am to 7 am, staff A is alone with one preschooler until a second staff arrives at 7 am.”

Rule 8VAC20-780-340-C.

8VAC20-780-350-B-3

“Based on observation and interview, it was determined that the center is not maintain the 1:8 ratio for children two years of age. Evidence: When Staff A left the classroom with one child to open the front door for a parent and the Licensing Inspector, this left staff B alone in the classroom with 11 children, who ranged in ages from 2 to 3 years.”

Rule 8VAC20-780-350-B-3.

8VAC20-780-350-B-4

“Based on observation, it was determined that the center is not maintaining the 1:10 ratio as required for children 3 years up to school age. Evidence: When the LI walked into the 4/5 year old classroom there were 12 children with 2 staff. Less than a minute later, staff D left the classroom, leaving the 1 staff alone with 12 children for several minutes.”

Rule 8VAC20-780-350-B-4.

8VAC20-780-40-L

“Based on a review of record keeping and interviews, it was determined that the center failed to inform all staff who work with children with allergies, sensitivities, and dietary restrictions. Evidence: 1. Child A has a shrimp allergy however the center did not inform the staff of this allergy. 2. Child B has an allergy to egg and is lactose intolerant, the staff failed to inform the staff of this allergy and dietary restriction.”

Rule 8VAC20-780-40-L.

8VAC20-780-40-M

Rule 8VAC20-780-40-M.

8VAC20-780-550-D

“Based on a review of recordkeeping and interview, it was determined that he center is not implementing a monthly practice evacuation drill. Evidence: There was no escape drill conducted for January 2023.”

Rule 8VAC20-780-550-D.

8VAC20-780-60-A-8

“Based on a review of recordkeeping and interviews, it was determined that there was no written allergy care plan for each child with a diagnosed food allergy. Evidence: 1. Child A has a diagnosed food allergy to peanuts and shrimp. There was no allergy care plan on file for either allergy. 2. Child B has a diagnosed food allergy to egg and apple. There was no allergy care plan on file for either allergy”

Rule 8VAC20-780-60-A-8.

8VAC20-780-80-A

“Based on a review of recordkeeping, observation and interview it was determined that there was no written record of daily attendance that documents the arrival of each children in care as it occurs. Evidence: 1. The Licensing Inspector (LI) observed 12 children present in the 2/3 year old classroom, however only 9 were listed on the attendance. 2. The LI observed 12 children in the 4/5 year old classroom, however only 7 children were listed on the attendance.”

Rule 8VAC20-780-80-A.

22.1-289.035-B-2

“Based on a review of 7 staff files and an interview with the director, it was determined that all staff did not have fingerprint background checks on file prior to employment. Evidence: There were no fingerprint background checks on file for staff A ( hired 3/30/22), staff B ( hired 1/8/22), and Staff E ( hired 6/23/22).”

Rule 22.1-289.035-B-2.

8VAC20-770-60-B

“Based on a review of staff files and an interview with the director, it was determined that staff did not have sworn disclosure statements on file at the time of employment. Evidence: Staff C was hired on 8/23/21 and did not have a sworn disclosure statement on file.”

Rule 8VAC20-770-60-B.

8VAC20-770-60-C-2

“Based on a review of staff files and an interview with the director, it was determined that three staff did not have a central registry finding within 30 days of employment. Evidence: Staff A ( hired 3/30/22), staff B (hired 1/8/22) and staff C ( hired 8/23/21) did not have a central registry findings on file.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-280-B

“Based on observation and interview, it was determined that hazardous substances were not kept locked. Evidence: The Licensing Inspector observed an unlocked closet in the cafe lunch room that contained glass cleaner, all purpose cleaner, bleach and sanitizing spray.”

Rule 8VAC20-780-280-B.

8VAC20-780-80-A

“Based on observation, it was determined that there was no written attendance record that documented the arrival and departure of children in care in the 2/3 year old classroom. There were 9 children present.”

Rule 8VAC20-780-80-A.

8VAC20-780-340-C

“Based on observation and interview, it was determined that when the Licensing Inspector arrived at the center, there was only one staff (A) on site supervising 8 napping children. A second staff did not arrive at the center until approximately 10 minutes later.”

Rule 8VAC20-780-340-C.

8VAC20-780-340-F

“Based on observation, it was determined that sight and sound supervision was not maintained. Evidence: The staff on site (Staff A) left the classroom and came to the front door allowing the Licensing Inspector to enter the facility, consequently the staff left 8 children alone in the classroom napping. The children were out of sight and sound supervision until the staff returned to the classroom approximately one minute later.”

Rule 8VAC20-780-340-F.