Sellapperumage Fernando

REPEAT VIOLATION: Before the childs first day of attendance, parents shall be provided in writing whether or not there is liability insurance on the family day home. The provider must obtain the parents written acknowledgement of the receipt of the information.

“The record for Child #1 and Child #2 contained a declaration of liability insurance that was signed and dated by the parent 16 days after the childs first day of attendance.”

Rule 8VAC20-800-70-A.

When meals or snacks are provided by the family day home, the menu for the current one-week period shall: be dated.

“On the date of the inspection, the menu was written on a dry erase board and was not dated.”

Rule 8VAC20-800-920.

REPEAT VIOLATION A childs record shall contain the following: name, address, and telephone number of each custodial parents place of employment.

“The record for Child #1, enrolled for 3 months, did not contain the phone number for one parents place of employment.”

Rule 8VAC20-800-60-B.

Before the childs first day of attendance, parents shall be provided in writing the following information: policies for the administration of medication.

“The record for Child #1, enrolled for 3 months, contained the programs medication policy but it was incomplete. The record for Child #2, enrolled for more than 30 days, did not contain the medication policy.”

Rule 8VAC20-800-70-A.

Annually, the provider shall review with the parent the emergency contact information to ensure the information is correct and obtain the parents signed acknowledgment of the review.

“The record for Child #3, enrolled for more than 1 year, did not contain signed acknowledgment of an annual review of emergency contact information.”

Rule 8VAC20-800-780-B.

The family day home shall obtain documentation of additional immunizations once every 6 months for children under the age of 2 years.

“The record for Child #3, enrolled for more than 1 year, did not contain documentation of immunizations every 6 months while under the age of 2 years.”

Rule 8VAC20-800-90-C.

REPEAT VIOLATION A childs record shall contain the following: name and policy number of the childs medical insurance; name, address, and telephone number of each custodial parents place of employment; name, address, and telephone number of two designated persons to contact in case of an emergency if the parent cannot be reached.

“The record for Child #1, enrolled for 3 months, did not contain the phone number for each parents place of employment, an address for two emergency contacts, and the policy number of the childs medical insurance. The record for Child #2, enrolled for 8 months, did not contain the policy number of the childs medical insurance.”

Rule 8VAC20-800-60-B.

The provider shall verify the identity and age of a child by viewing one of the following within seven business days of the childs first day of attendance: certified birth certificate, birth registration card, passport, or a proof of birth letter from the hospital or physician.

“The record for Child #1, enrolled for 3 months, did not contain documentation that the childs age and identiy had been verified.”

Rule 8VAC20-800-80-B.

The provider shall notify local law enforcement if the parent does not provide documentation of the childs age and identity within seven business days of the childs first day of attendance.

“The provider did not have documentation of notifying local law enforcement when documention of age and identity was not provided for Child #1, enrolled for 3 months.”

Rule 8VAC20-800-80-D.

Every person required to undergo a background check according to the Code of Virginia shall submit to fingerprinting and provide personal descriptive information every five years.

“The fingerprint check for Household Member #2 had been expired for 11 days before new results were obtained.”

Rule 22.1-289.035-B-2.

The family day home must obtain a copy of the results of a criminal history record check, a sex offender registry check, and a search of the child abuse and neglect registry from any state in which the individual has resided in the preceding five years.

“Caregiver #3, employed for more than 6 months, did not have results of an out of state sex offender registry check or from a child abuse and neglect registry.”

Rule 22.1-289.035-B-4.

The family day home must obtain a copy of the results of a search of the central registry ( CPS ) for any founded complaint of child abuse or neglect.

“Household Member #1 had results of a central registry check that expired on the day of the inspection. New results had not been obtained.”

Rule 22.1-289.036-B-3.

REPEAT VIOLATION An employee or volunteer of a licensed family day home must not be employed or provide volunteer service until the home has the person’s completed sworn statement or affirmation.

“Caregiver #1 had an outdated version of the sworn statement that did not include all questions. Caregiver #2 had a sworn statement dated 6 days after date of employment. Caregiver #3 had an incomplete sworn statement dated almost 4 months after date of employment.”

Rule 8VAC20-770-60-B.

The family day home is required to obtain a central registry check for each caregiver within 30 days of employment.

“The results of a central registry check for Caregiver #2 were not obtained until 2 months after date of employment.”

Rule 8VAC20-770-60-C-2.

The provider shall obtain documentation of a physical examination by or under the direction of a physician prior to a child’s attendance or within 30 days after the first day of attendance.

“The record for Child #1, enrolled for more than 30 days, did not contain a physical examination.”

Rule 8VAC20-800-100-A.

Assistants and substitute providers who are not the spouse, parent, sibling, or child of the provider and are hired after June 30, 2010, documentation that two or more references as to character and reputation as well as competency were checked before employment.

“Reference checks were not conducted for Caregiver #1, employed for more than 3 years.”

Rule 8VAC20-800-120-B.

Potentially poisonous substances, materials and supplies such as, but not limited to, cleaning agents, disinfectants, deodorizers, plant care chemicals, pesticides, and petroleum distillates shall be stored away from food in areas inaccessible to children.

“Potentially poisonous substances such has Gain laundry detergent, Clorox spray, and dryer sheets were found stored on the same surface used for children’s meal prep.”

Rule 8VAC20-800-280.

The family day home shall keep a written record of children in attendance each day.

“Child #1 was not documented on the attendance log for the current day.”

Rule 8VAC20-800-50-A.

Occupied cribs, cots, rest mats, and beds shall be at least three feet from any heat-producing appliance.

“Child # 2, who is 8 months in age, was found sleeping in a crib in the office area, next to the providers desk. On top of the desk was a lamp that was plugged in and turned on, with a hot light bulb. The cord from the lamp was hanging down between the desk and the crib, making it within reach of the child.”

Rule 8VAC20-800-510-C.

Linens shall be assigned for individual use.

“Child #2 was observed being moved from their crib to the assigned crib of Child #3. The linens were not changed between usage.”

Rule 8VAC20-800-530-C.

Linens shall be clean and washed at least weekly or when soiled.

“The crib for Child #3 had soiled linens due to a leaking bottle. A child not assigned to the crib was observed being placed on top of the soiled linens. The linens were changed after the child was removed from the crib.”

Rule 8VAC20-800-530-D.

A child’s record shall contain the following: name and policy number of the child’s medical insurance.

“The record for Child #1, enrolled for more than 30 days, did not contain the policy number of the child’s medical insurance.”

Rule 8VAC20-800-60-B.

Children shall not be allowed to eat or drink while walking, running, playing, lying down, or riding in vehicles.

“The provider stated the crib sheets for Child #3 needed to be changed due to the child’s bottle leaking while in the crib.”

Rule 8VAC20-800-900-B.

22.1-289.035-B-2

“Based on review of caregiver records, all caregivers did not submit to fingerprinting prior to their first day of attendance. Evidence Caregiver #1, first day of employment 2/16/2024, did not submit to a fingerprint search before their first day of employment. There was no eligible employment letter available for review.”

Rule 22.1-289.035-B-2.

8VAC20-770-60-B

“Based on review of caregiver records, the family day home employed a person before they completed a sworn statement or affirmation. Evidence: Caregiver #1, first day of employment 2/16/2024, does not have a completed sworn statement or affirmation available for review during the inspection.”

Rule 8VAC20-770-60-B.

8VAC20-800-120-A

“Based on review of caregiver records. the provider did not maintain a record for each caregiver. Evidence: There was no record available for review for caregiver #1,”

Rule 8VAC20-800-120-A.

8VAC20-800-120-B

“Based on review of caregiver records, not all records contained the required documentation. Evidence The record for caregiver #2 did not contain their name, address, phone number and emergency contact information.”

Rule 8VAC20-800-120-B.

8VAC20-800-240-A

“Based on observation, the outside backyard area is not being maintained in a clean, safe condition. Evidence: Observed in the backyard, where the children play was a bucket, a child’s plastic sled and two plastic pools filled with standing water.”

Rule 8VAC20-800-240-A.

8VAC20-800-510-A

“Based on observation, each child is not provided an individual crib. Evidence: There were four children that use a crib and only three cribs observed.”

Rule 8VAC20-800-510-A.

8VAC20-800-730-D

“Based on observation, medications for children in care were not kept in a locked place using a safe locking method that prevents access by children. Evidence Over the counter liquid allergy medication was located in a child’s tote bag. The tote bag was located hanging on a hook that is accessible to the children.”

Rule 8VAC20-800-730-D.

8VAC20-800-830-A

“Based on review of emergency procedures, emergency evacuation procedures were not practiced every month. Evidence: Emergency evacuation procedures were not practiced for the month of February 2024.”

Rule 8VAC20-800-830-A.

8VAC20-800-890

“Based on observation, when meals and snacks were brought from a child’s home, the food containers were not clearly labeled in a way that identifies the owner. Evidence: Food brought from home, including baby formula and snacks were not clearly labeled in a way that identifies the owner.”

Rule 8VAC20-800-890.

8VAC20-800-960-E

“REPEAT VIOLATION Based on observation, bottles were not labeled with the child’s full name and the date. Evidence: Bottles were observed not labeled with the child’s fall name and the date.”

Rule 8VAC20-800-960-E.

8VAC20-800-210-A

“Based on review of caregiver records, caregivers did not obtain a minimum of sixteen clock hours of training annually in areas relevant to their job responsibilities. Evidence Caregiver #1 and #2 only have 3 hours of training.”

Rule 8VAC20-800-210-A.

8VAC20-800-320-G

“Based on review of documentation, the fireplace and associated chimney was not inspected annually to verify that the devices are properly installed, maintained and cleaned. Evidence The family day home does not have documentation of an inspection and cleaning of the fireplace and associated chimney.”

Rule 8VAC20-800-320-G.

8VAC20-800-960-E

“Based on observation, bottles were not refrigerated and labeled with the child’s full name and the date. Evidence There were three bottles not refrigerated, and labeled with the child’s full name and the date.”

Rule 8VAC20-800-960-E.

8VAC20-800-90-C

“Based on review of 4 children’s records, the family day home did not obtain documentation of additional immunizations every six months for a child who is under the age of two. Evidence Child #1 dob 9/16/21, does not have additional immunization records in their file, record in file was dated 3/16/22. Child #2 dob 6/14/21, does not have additional immunization records in their file, record in file was dated 9/20/22.”

Rule 8VAC20-800-90-C.

8VAC20-800-200-A

“Based on review of caregiver records, the provider did not orient the assistant by the end of their first week of assuming job responsibilities. Evidence Caregiver #1, first day of employment 4/2022, does not have documentation of orientation by the end of their first week of assuming job responsibilities.”

Rule 8VAC20-800-200-A.

8VAC20-800-210-A

“Based on review of caregiver records, a minimum of sixteen clock hours of training annually in areas relevant to their job responsibilities has not been completed. Evidence Caregiver #1, #2 and #3 do not have any documentation of annual trainings.”

Rule 8VAC20-800-210-A.

8VAC20-800-240-A

“Based on observation areas outside of the family day home are not maintained in a clean, safe operable condition. Evidence The swing set in the backyard has open “S” rings on the plastic seat swing. Areas of the swing set are rusted. The grass in the play area is overgrown and not safe for the children to play in.”

Rule 8VAC20-800-240-A.

8VAC20-800-60-B

Rule 8VAC20-800-60-B.

8VAC20-800-690-D

“Based on observation, the diapering surface is not nonabsorbent. Evidence The diapering surface is torn and ripped making it not nonabsorbent.”

Rule 8VAC20-800-690-D.

8VAC20-800-750-A

“Based on observation, topical skin products were not labeled with the child’s name. Evidence Two topical skin products located in the bathroom were not labeled with the child’s name.”

Rule 8VAC20-800-750-A.

8VAC20-800-800-B

“Based on observation of the emergency procedures, the provider did not review the emergency plan at least annually and update the plan as needed. Evidence The emergency plan was last updated on 4/16/2022”

Rule 8VAC20-800-800-B.

8VAC20-800-830-A

“Based on review of emergency procedures, the emergency evacuation procedures were not practiced monthly. Evidence An emergency evacuation drill was not practiced in the month of April, 2023.”

Rule 8VAC20-800-830-A.

8VAC20-800-830-B

“Based on review of emergency procedures, shelter in place procedures were not practiced a minimum of twice per year. Evidence There was no documentation of any shelter in place drills being practiced.”

Rule 8VAC20-800-830-B.

8VAC20-800-90-A

“Based on review of children’s records, the provider did not obtain documentation that the child has been adequately immunized. Evidence Child #3, first day of attendance 5/1/23, does not have documentation that the child has been adequately immunized.”

Rule 8VAC20-800-90-A.

22.1-289.036-B-2

“Based on review of household member (HHM) records, when a HHM turned 18 they did not submit to a fingerprint search. Evidence HHM #1 turned 18 in August 2022, does not have an eligible fingerprint letter on file.”

Rule 22.1-289.036-B-2.

8VAC20-770-40-D-4-a

“Based on review of household member (HHM), a HHM turned 18 and did not sign a sworn statement or affirmation. Evidence HHM #1 turned 18 in August 2022, and did not sign a sworn statement or affirmation.”

Rule 8VAC20-770-40-D-4-a.

8VAC20-770-60-C-2

“Based on review of caregiver records, one caregiver does not have a central registry finding within 30 days of employment. Evidence Caregiver #1 (date of hire 2/18) does not have a central registry finding within 30 days of employment.”

Rule 8VAC20-770-60-C-2.

8VAC20-800-100-A

“Based on review of 5 children’s records, 1 did not have documentation of a physical examination within 30 days after the first day of attendance. Evidence Child #1 (first day of attendance 6/20/22) does not have documentation of a physical examination within 30 days after the first day of attendance.”

Rule 8VAC20-800-100-A.

8VAC20-800-170-A

“Based on review of household member (HHM) records, one HHM does have a current report of tuberculosis (TB) screening. Evidence HHM #1 who turned 18 in August 2022, does not have a current report of a TB screening.”

Rule 8VAC20-800-170-A.

8VAC20-800-180-A

“Based on review of household member (HHM) records, one HHM does not have a current report of tuberculosis (TB) screening every two years from the date of the first screening. Evidence HHM #2 does not have a current report of TB screening every two years. TB screening in record expired 3/10/22.”

Rule 8VAC20-800-180-A.

8VAC20-800-180-A

“Based on review of household member (HHM) records, one HHM does not have a current report of tuberculosis (TB) screening every two years from the date of the first screening. Evidence HHM #2 does not have a current report of TB screening every two years. TB screening in record expired 3/10/22.”

Rule 8VAC20-800-180-A.

8VAC20-800-240-A

“Based on observation, the swing set in the backyard is in not being maintained in a clean, safe and operable conditions. Evidence The swing set in the backyard is rusting, the S hooks on the swings are open, leaving the opportunity for the swing to come off, making the swing set unsafe for children. The swing set shall not be used until repairs are made.”

Rule 8VAC20-800-240-A.

8VAC20-800-510-A

“Based on observation, the cribs and cots are not identified for individual use by a child. Evidence The cots and cribs were not identified for individual use by a child.”

Rule 8VAC20-800-510-A.

8VAC20-800-60-B

“Based on review of 6 children’s records,1 record did not contain emergency contact information. Evidence Child #2 did not have any emergency contact information, including name, address and phone number, listed in their record.”

Rule 8VAC20-800-60-B.

8VAC20-800-940-B

“Based on observation of the family day home, an operable thermometer was not available in the refrigerator or freezer to monitor the temperatures. Evidence The wasn’t an operable thermometer available in the refrigerator or freezer to monitor the temperatures.”

Rule 8VAC20-800-940-B.

8VAC20-770-60-C-2

“Based on review of four caregiver records, one does not have a current central registry finding. Evidence Caregiver #1 does not have a current central registry finding in their record. The central registry finding in their record expired 8/15/2021.”

Rule 8VAC20-770-60-C-2.

8VAC20-800-150-A

“Based on review of four caregiver records, one does not contain proof of age Evidence The record for caregiver #1, does not contain any documentation to prove they are over the age of 16.”

Rule 8VAC20-800-150-A.

8VAC20-800-510-A

“Based on observation, cribs and cots were not labeled for individual use. Evidence Cribs and cots were not labeled for individual use by a child in care.”

Rule 8VAC20-800-510-A.

8VAC20-800-780-B

“Based on review of four children’s record, one did not have an annual up of emergency contacts. Evidence The record for child#1 does not contain documentation of a parent/guardian annual review/update to their emergency contact information.”

Rule 8VAC20-800-780-B.

8VAC20-800-960-E

“Based on observation, all bottles were not labeled with the child’s full name and the date. Evidence Bottles were located in the back room with just the child’s name and no date.”

Rule 8VAC20-800-960-E.