Willowcreek Academy
A child day center in Gainesville, Virginia 20155
8171 Linton Hall Road, Gainesville, Virginia 20155. (703) 754-7767.
Watch and the shortlist are kept with a free account, on every device. Your watch list. Virginia’s own record is on legacy.dss.virginia.gov.
The short answer
- 7 deficiencies in the last three years
- Sep 302026 the latest visit on record
- 140 children, its licensed capacity
Each figure’s source sits beside it, in its section below.
What these words mean4
- Inspection (survey)
- A visit by state inspectors, often unannounced, who check a place against the rules it must meet. For nursing homes and other places Medicare pays, CMS calls these visits surveys: a standard survey of a nursing home comes at least every 15 months, and a complaint survey whenever a complaint calls for one. Source: CMS; 42 CFR 488.308.
- Deficiency, citation, violation
- What inspectors write up when a place didn’t meet a rule: the rule, what they saw, and when. CMS calls it a deficiency; states may say citation or violation. It is the inspectors’ finding, not a court’s, and the place is usually asked for a plan to correct it. Source: CMS, statement of deficiencies (Form CMS-2567); each state’s licensing agency.
- Licence status
- Whether the state’s licence lets the place operate now, in the state’s own words: licensed, on probation (allowed to keep operating on conditions, after problems), provisional, pending or expired. Source: Each state’s licensing agency.
- Capacity
- The most people the licence or certification lets the place care for at once: residents, children, beds or apartments, as the state counts them. It isn’t how many are there now. Source: Each state’s licensing agency.
What did inspectors find?
23 inspections on record, the latest on Sep 30, 2026.
7 violations cited in the last three years.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations. Checked Oct 30, 2026. Updated weekly.
When those deficiencies happened
7 deficiencies in 3 months of the last 36. Last cited Oct 2025. The last 3 years, to Oct 30, 2026.
| Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2023 | Nov | Dec | ||||||||||
| 2024 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
| 2025 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
| 2026 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct |
Hover or focus a month to read it.
Hearth Record drew this from the dates and levels in the source’s own records.
Each deficiency, in its source’s words
Grouped by visit, newest first, with the level its source gave it.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations. Checked Oct 30, 2026. Updated weekly.
Oct 29, 2025: inspection2 deficiencies
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Staff shall be capable of communicating effectively both orally and in writing as applicable to the job responsibility.
“Staff A was not able to communicate effectively with the Licensing Inspector (LI) who asked questions about how many children were present, the ages of the children, if anyone had allergies etc. Staff A asked a child in the room to answer one of the LI’s questions.”
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Children’s hands shall be washed with soap and running water or disposable wipes before and after eating meals and snacks.
“Three children failed to wash their hands or clean their hands with wipes after eating their morning meal.”
May 28, 2025: inspection2 deficiencies
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Children under 10 years of age always shall be within actual sight and sound supervision of staff.
“On 5/19/ 25 at approximately 8:50 am, staff A left the toddler classroom unattended for approximately one minute. There were 8 children in the classroom, the youngest child was 21 months of age.”
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The staff to child ratio whenever children are in care is 1 staff to 5 children for children 16 months up to 24 months.
“On 5/19/2025 at approximately 8:45 am staff B left the toddler classroom, leaving staff A alone with 8 children for approximately 3 to 5 minutes.”
Jan 30, 2024: inspection3 deficiencies
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8VAC20-780-270-A
“Repeat Violation: Based on observation, it was determine that inside of classroom was not maintained in a safe manner. Evidence: The Licensing Inspector observed a telephone cord handing in reach of the children in the classroom. The phone and cord was located near the front entrance of the classroom and was long enough to wrap around a child’s neck.”
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8VAC20-780-280-B
“Based on observation, it was determined that hazardous substances were not kept locked. Evidence: The Licensing Inspector observed an unlocked Janitor Closet/Laundry Room which contained hazardous substances such as disinfectants, stainless steel cleaner, detergents, cleaners, abrasives and degreasers.”
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8VAC20-780-440-B
“Based on observation and staff interviews, it was determined that an infant cribs were not identified for use by a specific children. Evidence: There were no names identified on the cribs for Child A and B.”
Sep 29, 2023: inspection2 deficiencies
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8VAC20-780-270-A
“Based on observation, it was determined that the center was not maintained in a safe condition. Evidence: The Licensing Inspector (LI) observed a fan sitting on top of an upper cabinet with the cord hanging down the wall and plugged into the outlet. The cord was hanging and in reach of the children in the Preschool III ( 3 years of age) classroom. If the cord was pulled the fan could’ve fallen on a child. There were 4 children and 1 staff present in this room during the classroom walkthrough.”
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8VAC20-780-330-B
The inspectors’ words, 105 words
“Based on observation, it was determined that there was insufficient resilient surfacing around the play equipment. Evidence: 1. On the Preschool II and III playground the mulch surrounding the 3 green slides had degraded and turned to soil. Soil is not an acceptable resilient surface. 2. On the PreK/Schoolage playground, there was 4 inches of mulch surrounding the green slide and rock climber. The standards requires at least 6 inches of mulch around these pieces of equipment. 3. On the Infant/Toddler playground there was 1 to 2 inches of mulch surround the blue/yellow slide. The standard requires at least 6 inches of resilient surfacing (mulch).”
Jun 9, 2022: inspection2 deficiencies
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8VAC20-780-340-A
The inspectors’ words, 115 words
“Based on interviews, documentation and video footage it was determined that staff did not always ensure the care, protection and guidance of children while in their care. Evidence: On 5/19/2022 at 2:13 p.m. child A (DOB: 08/16/2021) was seated in an infant high chair. Staff A is observed picking up the high chair by the tray at waist level while the child was still seated in the high chair. The tray snapped off of the high chair causing the child and seat to fall to the ground. The chair hit the ground and the child fell back hitting their head on the floor. Staff A did not report the incident to administration until 4:30 p.m.”
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8VAC20-780-550-N
The inspectors’ words, 93 words
“Based on interviews, documentation and video footage it was determined that the center failed to notify parents immediately when a child sustains a serious injury. Evidence: On 05/19/2022 at 2:13 p.m. child A (DOB: 08/16/2021) was seated in a high chair. Staff A can be seen picking up the high chair by the tray. The tray became detached from the high chair causing the chair and the child to hit the ground. The child’s head is seen hitting the floor. The parents were not notified about the incident until 4:30 p.m. by telephone.”
All 23 visits on record
| Date | Visit | What the record says |
|---|---|---|
| Sep 30, 2026 | Subsidy health and safety inspection | No violations cited |
| Jul 1, 2026 | Complaint inspection | No violations cited |
| Feb 25, 2026 | Complaint inspection | No violations cited |
| Jan 22, 2026 | Subsidy health and safety inspection | No violations cited |
| Oct 29, 2025 | Subsidy health and safety inspection | No violations cited |
| Oct 29, 2025 | Inspection | 2 violations cited |
| May 28, 2025 | Inspection | 2 violations cited |
| Apr 18, 2025 | Subsidy health and safety inspection | No violations cited |
| Apr 18, 2025 | Inspection | No violations cited |
| Jul 30, 2024 | Subsidy health and safety inspection | No violations cited |
| Jul 30, 2024 | Inspection | No violations cited |
| Jan 30, 2024 | Complaint inspection | No violations cited |
| Jan 30, 2024 | Subsidy health and safety inspection | No violations cited |
| Jan 30, 2024 | Inspection | 3 violations cited |
| Sep 29, 2023 | Subsidy health and safety inspection | No violations cited |
| Sep 29, 2023 | Inspection | 2 violations cited |
| Jan 23, 2023 | Subsidy health and safety inspection | No violations cited |
| Jan 23, 2023 | Inspection | No violations cited |
| Oct 5, 2022 | Subsidy health and safety inspection | No violations cited |
| Oct 5, 2022 | Inspection | No violations cited |
| Jun 9, 2022 | Inspection | 2 violations cited |
| Feb 23, 2022 | Subsidy health and safety inspection | No violations cited |
| Feb 23, 2022 | Inspection | No violations cited |
Is it licensed?
- Child Day Center: Two Year license, expires Feb 25, 2028.
- A current subsidy provider.
- Ages: 1 month - 12 years 11 months.
- Capacity: 140 children.
Virginia Department of Education, Search for Child Day Care: each facility’s page. Checked Oct 30, 2026. Updated weekly.
Has Virginia acted against it?
- 3 complaint inspections on record.
- No complaint allegations published with findings.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations and Search for Child Day Care: each complaint’s page, with its allegations and findings. Checked Oct 30, 2026. Updated weekly.
Who does the caring?
- Virginia doesn’t publish staffing levels for individual providers. State rules set staff-to-child ratios by age.
Who owns it?
- Virginia’s search doesn’t list owners.
How is it rated?
- Virginia’s search doesn’t show a quality rating.
How does it compare nearby?
- Among 299 child care providers in Prince William County, the middle value for violations cited in the last three years was 8; this one had 7.
Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations. Checked Oct 30, 2026. Updated weekly.
| Place | Violations cited in the last three years |
|---|---|
| Saint Thomas Anglican Church | 22 |
| Winwood Children’s Center IV | 11 |
| Ms. Soraya Fedayi | 10 |
| Haymarket Children’s Academy | 22 |
| Kiddie Academy of Gainesville | 23 |
| Willowcreek Academy This child care provider | 7 |
| Ms. Erika Pinto | 17 |
| AlphaBEST at Buckland Mills Elementary | 0 |
| AlphaBEST at Glenkirk Elementary | 1 |
| AlphaBEST at Tyler Elementary | 1 |
| ImagiNation Learning Center, Gainesville | 8 |
| Winwood Children’s Center | 11 |
What the record doesn’t say
- Virginia doesn’t grade how serious a violation is, so no severity is shown.
- Virginia publishes a complaint’s allegations and findings only when its inspection found a violation and the records are linked.
- Virginia doesn’t publish staffing levels or owners for individual providers.
- A plan of correction sent late, or not at all, isn’t online: Virginia says to ask the inspector.
- Virginia’s pages show about the last five years of inspections; for older ones, Virginia says to contact the licensing inspector.
- Virginia says this information may not be accurate, up to date or complete, and shouldn’t be the only source in choosing care.
Sources
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Virginia Department of Education, Search for Child Day Care: each facility’s page.
Checked Oct 30, 2026. Updated weekly. No open licence; Virginia allows non-commercial use, so Care Ledger shows it free.
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Virginia Department of Education, Search for Child Day Care: each inspection’s page, with its violations.
Checked Oct 30, 2026. Updated weekly. No open licence; Virginia allows non-commercial use, so Care Ledger shows it free.
-
Virginia Department of Education, Search for Child Day Care: each complaint’s page, with its allegations and findings.
Checked Oct 30, 2026. Updated weekly. No open licence; Virginia allows non-commercial use, so Care Ledger shows it free.
If you believe something here is wrong, a correction starts with the agency whose record this copies: Virginia Department of Education. Virginia’s own record is on legacy.dss.virginia.gov. If Hearth Record copied something wrongly, it will fix it and log the correction publicly, with its date: how corrections work.
This copy of the record was made on Oct 30, 2026.
From the provider
The public record above comes first. Anything the provider adds will appear here, below it, and say who wrote it.
Replies
None. Replies aren’t open yet. When they open, the provider will be able to answer any finding for free, and the reply will show beside that finding, unedited and dated.
Paid listing
None. Paid listings aren’t open yet. When they open, anything paid for will say “Paid by the provider”, and paying will never change a finding, a rating or the order of results.