Ocran United Methodist Church

The required ratio for children ages 36 months to 5 years is 1 staff member to 10 children.

“Staff #3 was observed supervising 15 children alone in a classroom (youngest child 4 years old). The children were awake.”

Rule 22.1-289.031-A-3-d.

Repeat Violation Prior to employment and annually thereafter, each person in a supervisory position is required to be certified by a physician or physician assistant to be free from any disability which would prevent them from caring for children under their supervision.

“The staff health report for staff #1 was overdue by 7 months.”

Rule 22.1-289.031-A-4.

Repeat Violation Systemic Deficiency The center is required to have employees undergo a background check every five years.

“The most recent central registry search for staff #1 was overdue by 7 months. The most recent criminal background check for staff #1 was overdue by 7 months. Staff #1 was observed alone in a classroom with 5 children.”

Rule 22.1-289.035-A.

Repeat Violation Systemic Deficiency The center must request a search of the central registry prior to the employee’s first day of employment.

“Staff #7, who has been employed for 1 year and 6 months, did not have a central registry search requested.”

Rule 22.1-289.035-B-3.

Repeat Violation Systemic Deficiency The center is required to document proof of viewing the child’s identity and age upon enrollment.

“1. The record for child #4 did not have documentation that the center viewed proof of the child’s identity and age upon enrollment. 2. The record for child #6 did not have documentation of viewing the child’s identity and age upon enrollment.”

Rule 22.1-289.049-A.

Prior to employment and annually thereafter, each person in a supervisory position is required to be certified by a physician or physician assistant to be free from any disability which would prevent them from caring for children under their supervision.

“1. The staff health report for staff #1 was completed 2 months after employment. 2. The staff health report for staff #2 was completed 1 month after employment.”

Rule 22.1-289.031-A-4.

The center is required to establish and implement procedures to ensure that all children are in compliance with ? 32.1-46 regarding the immunization of children against certain diseases.

“The center did not obtain documentation that child #5 is in compliance with immunization provisions. Child #5 was present and has been attending for 3 months.”

Rule 22.1-289.031-B-4.

Repeat Violation The center is required to have employees undergo a background check every five years.

“1. The most recent central registry for staff #5 was overdue by 4 months. 2. The most recent criminal background check for staff #5 was overdue by 1 year and 3 months. 3. The most recent central registry for staff #6 was overdue by 4 months.”

Rule 22.1-289.035-A.

The center is required to obtain a completed sworn statement prior to the employee’s first day of employment.

“1. The sworn statement for staff #1, who is currently working, was dated 1 month after their first day of employment. 2. The sworn statement for staff #2, who is currently working, was dated 1 month after their first day of employment.”

Rule 22.1-289.035-B-1.

The center must request a search of the central registry prior to the employee’s first day of employment.

“1. Staff #2, who has been employed for 4 months did not have a central registry search requested.”

Rule 22.1-289.035-B-3.

The center must obtain a completed national criminal background check prior to the employee’s first day of employment.

“1. Staff #1, who has been employed for 4 months, did not have a completed national criminal background check. 2. Staff #2, who has been employed for 4 months, did not have a completed national criminal background check.”

Rule 22.1-289.036-B-2.

Repeat Violation The center is required to document proof of viewing the child’s identity and age upon enrollment.

“1. The record for child #5 did not have documentation that the center viewed proof of the child’s identity and age upon enrollment.”

Rule 22.1-289.049-A.

The center is required to have employees undergo background checks every five years.

Rule 22.1-289.035-A.

The center must obtain a completed national criminal background check prior to the employee’s first day of employment.

“Staff #4 who has been employed for 4 years, did not have a completed national criminal background check.”

Rule 22.1-289.035-B-2.

The center is required to document viewing proof of a child’s identity and age upon enrollment and no later than 7 business days of attendance.

“5 out of 5 children’s records viewed did not contain documentation of the center viewing proof of identity and age. All of the enrolled children have been in attendance for 3 months.”

Rule 22.1-289.049-A.

For staff hired before July 1, 2024, centers must obtain the results of a central registry search for an employee within 30 days of service.

“Staff #10 did not have central registry search results during the inspection and has been employed for 12 years.”

Rule 8VAC20-770-40-D-2.

22.1-289.031-A-8

“Based on record review, the center did not ensure to have a person trained in first aid in the center whenever children are present. Evidence: The center had documentation showing that several staff were trained in CPR but not first aid. The center director confirmed that there were no staff certified in first aid present at the center during the inspection.”

Rule 22.1-289.031-A-8.

22.1-289.035-B-2

“Based on record review, the center did not ensure two of six staff records contained documentation of fingerprint based national criminal history search results prior to employment. Evidence: 1. The record of staff #2 (employment date: 9/8/2022) did not have documentation of fingerprint based national criminal history search results. 2. The record of staff #4 (employment date: 9/9/2015) did not have documentation of fingerprint based national criminal history search results.”

Rule 22.1-289.035-B-2.

22.1-289.058

“Based on observation and an interview, the center did not ensure that the building serving preschool aged children was equipped with at least one carbon monoxide detector. Evidence: The licensing inspector did not see a carbon monoxide detector installed in the center. The center’s administrator confirmed that a carbon monoxide detector is not currently installed in the building.”

Rule 22.1-289.058.

8VAC20-770-40-D-2

“Based on record review, the provider did not ensure two of six staff records had documentation of central registry results within 30 days of employment. Evidence: 1. The record of staff #1 (employment date: 11/6/17) did not have documentation of central registry results. 2. The record of staff #2 (employment date: 9/8/22) did not have documentation of central registry results.”

Rule 8VAC20-770-40-D-2.