Communikids Preschool

The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

“-There was a broken piece of plexiglass on the upstairs railings with sharp edges outside of the children’s restroom. -In Classroom #5, the wall corner had damaged drywall that was broken and chipping.”

Rule 8VAC20-780-270-A.

Repeat Violation The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential.

“The allergy list in Classroom #3 was not current. The allergy list in Classroom #4 was not kept confidential. The allergy list in Classroom #5 was not current and not kept confidential.”

Rule 8VAC20-780-40-M.

Medication shall be kept in a locked place using a safe locking method that prevents access by children.

“The medication in Classroom #1, Classroom #4, and Classroom #8 had children’s medication stored in a backpack behind the classroom door that were not locked.”

Rule 8VAC20-780-510-L.

When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed.

“Medication for Child A, Child B, and Child C were onsite, but the medication authorizations had expired over 3 months ago. The medications had not been administered past the expiration of the authorizations. The authorizations had not been renewed and the medication was not returned or disposed of as required.”

Rule 8VAC20-780-510-P.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“Eight out of nine classrooms did not have a written record of daily attendance taken as it had occurred during the inspection. Classroom #9 did not have a written record of daily attendance for the previous two days as well.”

Rule 8VAC20-780-80-A.

Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

“There was no physical examination in the record of Child #5, who had been enrolled for five months.”

Rule 8VAC20-780-140-A.

The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential.

“The allergy lists in 7 out of 8 classrooms were posted on their classroom board and not kept confidential.”

Rule 8VAC20-780-40-M.

Staff shall request at least annually parent confirmation that the required information in the child’s record is up to date. Up-to-date information is required to be requested from the parent for each child’s record at least annually.

“The information in the record of Child #5 had not been updated in over 13 months which is overdue by one month.”

Rule 8VAC20-780-420-E-3.

There shall be at least 12 inches of space between occupied cots, beds, and rest mats.

“During nap time, 5 cots in Classroom #1 were spaced 6 inches apart and not the required minimum of 12 inches.”

Rule 8VAC20-780-440-E.

Centers must keep a separate record for each child enrolled that contains all of the required information.

“The record for Child #5 (enrolled 1 year) was missing documentation of viewing proof of the child’s identity and age.”

Rule 8VAC20-780-60-A.

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“Five out of five classrooms did not have a written record of daily attendance during the inspection.”

Rule 8VAC20-780-80-A. From a complaint.

Centers must obtain a completed national criminal background check prior to the employee’s first day of employment.

“The completed national criminal background check results for Staff #1, were obtained 9 days after their first day of employment.”

Rule 22.1-289.035-B-2.

The center shall ensure that staff and children’s records shall be treated confidentially.

“The supplemental page for the most recent inspection was posted on a bulletin board by the center’s front doors that contained confidential information.”

Rule 8VAC20-780-50-A.

The medication authorization shall be available to staff during the entire time it is effective.

“Medication #4 was onsite, but there was no medication authorization form on file. Medication #5 was onsite, but there was no medication authorization on file. The medications had not been administered.”

Rule 8VAC20-780-510-F.

When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed.

“Medication #1 was onsite, but the medication authorization had expired over 3 years ago. Medication #2 was onsite, but the medication authorization had expired over 1 year and 7 months ago. Medication #3 was onsite, but the medication authorization had expired 4 days ago. The medications had not been administered. The authorizations had not been renewed and the medications were not returned or disposed of as required.”

Rule 8VAC20-780-510-P.

Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

“The records for 7 out of 7 children, all enrolled for over six months, were missing the documentation of viewing proof of the child’s identity and age.”

Rule 8VAC20-780-60-A.

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Peeling and chipped paint was observed in room #7 and 12.”

Rule 8VAC20-780-270-A.

8VAC20-780-40-H

“The center shall develop written procedures for injury prevention. The center did not have written procedures for injury prevention for review.”

Rule 8VAC20-780-40-H.

8VAC20-780-440-B

“Cribs, cots, rest mats, and beds shall be identified for use by a specific child. Cots in room # 6 and #14 were not identified for use by a specific child.”

Rule 8VAC20-780-440-B.

22.1-289.011-F

“Repeat Violation. Based on observations made, the most recently issued Violation Notice, dated 11/29/23, was not posted in the school. The Inspection Summary page was posted.”

Rule 22.1-289.011-F.

22.1-289.035-B-4

“Repeat Violation and Systemic Deficiency. Based on records reviewed, 1 of 5 staff records reviewed did not include a completed background check by the end of the 30th day of employment. Evidence: Staff #1 began employment on 1/5/24. The out-of-state child abuse and neglect search was not submitted until 2/22/24, and is pending completion.”

Rule 22.1-289.035-B-4.

Based on documents reviewed, the center’s procedures for administering medication did not include required components.

“Evidence: 1. The procedures did not include methods to prevent the use of outdated medication. 2. The procedures did not include the administration of non-prescription medications be consistent with the manufacturer’s instructions for age, duration and dosage. 3. The procedures did not include duration of the parent’s authorization for medication expiring after 10 business days, or to be renewed after 10 business days. 4. The procedures did not include the requirement for a parent and physicians authorization for long-term medication.”

Rule 8VAC20-780-510-E.

8VAC20-780-510-G

“Based on observations made, 1 of 3 medications did not include required labeling on the medication. Evidence: An over-the-counter long-term emergency medication for Child #7 did not include a label with the child’s name, name of medication, the dosage amount and when to administer.”

Rule 8VAC20-780-510-G.

8VAC20-780-510-I

“Based on records reviewed, the center did not obtain written authorization from a parent/guardian for a medication found to be on-site. Evidence: There was no written authorization for an over-the-counter long-term emergency medication for Child #7.”

Rule 8VAC20-780-510-I.

8VAC20-780-550-P

“Based on records reviewed, 1 of 7 written injury reports did not document required information. Evidence: 1 report did not document the date, time and how the parent was notified.”

Rule 8VAC20-780-550-P.

8VAC20-780-70

“Repeat Violation and Systemic Deficiency. Based on records reviewed, 1 of 5 staff records did not include documentation of at least 2 reference checks. Evidence: The record for Staff #2 documented the completion of 1 reference check.”

Rule 8VAC20-780-70.

22.1-289.035-B-4

“Based on records reviewed, 1 of 6 staff records did not include a required out-of-state background check prior to the 1st day of employment. Evidence: Staff #14 began employment in August 2021 and to-date there was no documentation of an out-of-state child abuse and neglect search.”

Rule 22.1-289.035-B-4.

8VAC20-780-290-A-3

“Based on observations made, electrical outlets did not have protective covers in one classroom. Evidence: A power strip had 5 outlets without protective covers in a 4-5 year-old classroom.”

Rule 8VAC20-780-290-A-3.

8VAC20-780-510-I

“Based on records reviewed, there was no written authorization for 1 of 5 medications on-site. Evidence: A medication belonging to Child #4 did not have a written authorization signed by the parent. Note: This was a long-term medication and also did not have a written authorization signed by the physician.”

Rule 8VAC20-780-510-I.

8VAC20-780-70

“Based on records reviewed, 1 of 6 staff records did not include required information. Evidence: The record for Staff #13 did not include documentation of at least 2 reference checks. None were on-file.”

Rule 8VAC20-780-70.

22.1-289.011-F

“Based on observations made, staff failed to ensure that the most recently issued violation notice, dated 10/18/22, was posted in the school. Evidence: A Violation Notice dated 12/6/21 was posted on the bulletin board.”

Rule 22.1-289.011-F.

22.1-289.035-B-4

“Based on records reviewed, staff failed to ensure that 1 of 5 staff records included documentation of completed out-of-state background checks within the 1st 30-days of employment. Evidence: Staff #8 - Began employment 12/12/22 and to-date there is no documentation of a completed out-of-state child abuse and neglect background search/central registry.”

Rule 22.1-289.035-B-4.

8VAC20-780-240-A

“Based on records reviewed, staff failed to ensure that 1 of 5 staff records included documentation of the VDOE sponsored orientation course (10 hours). Evidence: Staff #8-Employment began 12/12/22 and to-date there was no documentation of the 10-hour course being completed.”

Rule 8VAC20-780-240-A.

8VAC20-780-540-E

“Based on interview conducted, the licensee failed to ensure that a required emergency supply item was on-site. Evidence: There was not a working battery-operated radio in the school.”

Rule 8VAC20-780-540-E.

Based on records reviewed, staff failed to ensure that written records of children’s injuries were documented as required.

“Evidence: 1. 4 of 4 written injury reports did not document the time the parent was notified of the child’s injury. 2. 2 of 4 written injury reports did not document how the parent was notified of the child’s injury.”

Rule 8VAC20-780-550-P.

8VAC20-780-560-G

“Based on observations made, staff failed to ensure that food brought from home was labeled with the child’s name and date. Evidence: Multiple lunch bags in 2 classrooms did not include the date.”

Rule 8VAC20-780-560-G.

Based on records reviewed, staff failed to ensure that 2 of 5 staff records included required documentation.

“Evidence: 1. Staff #8 - The education documents needed to qualify the staff for the position they are working were not translated into English. 2. Staff #12 - 0 of 2 reference checks were documented.”

Rule 8VAC20-780-70.

Based on records reviewed, it was determined that 1 of 3 staff records did not include documentation of a required background check.

“Evidence: 1. Staff #6 ? There was no documentation of a completed central registry check ( CPS ). 2. The 1st date of employment was 7/18/22. 3. A mailing receipt dated 10/17/22 was provided to the inspector as proof of the CPS check being mailed to the State for processing. 4. The CPS check was not submitted within the 1st 30-days of employment.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-290-A-3

“Based on observations made, it was determined that an electrical outlet in one classroom did not have protective safety covers. Evidence: A low-level outlet, under a window, in a 3-4 year old classroom did not have a required safety cover.”

Rule 8VAC20-780-290-A-3.

Based on records reviewed, it was determined that 2 of 2 administrative records did not include required out-of-state background checks.

“Evidence: 1. Owner #1 - There was no documentation of a completed sex offender registry search or child abuse and neglect search for the out-of-state location where the individual resides. 2. Owner #2 - There was no documentation of a completed sex offender registry search, child abuse and neglect search, or criminal record search for the out-of-state location where the individual resides.”

Rule 22.1-289-036-B-4.

Based on records reviewed, it was determined that 1 of 3 staff records did not include required out-of-state background checks.

“Evidence: 1. Staff #9 - There was no documentation of a child abuse and neglect searchz, and criminal record check for the out-of-state location where the individual resides.”

Rule 22.1-289.035-B-4.

Based on records reviewed, it was determined that 2 of 2 administrative records checked did not include documentation of background checks being completed every 5 years.

“Evidence: 1. Owner #1 - The previous Virginia Central Registry Search ( CPS ) was dated as completed 6/19/15. A current CPS search was not available. 2. Owner #2 - The previous Virginia Central Registry Search ( CPS ) was dated as completed 6/12/15. A current CPS search was not available.”

Rule 22.1-289.036-A.

8VAC20-780-260-B

“Based on records reviewed, it was determined that an annual inspection from the local health department has not occurred. Evidence: The most recent health inspection was dated 10/2/20.”

Rule 8VAC20-780-260-B.