Tauxemont Cooperative Preschool, Inc.

After the first license, annual approval from the health department shall be provided, or approvals of a plan of correction.

“The current health inspection has been expired for thirteen months.”

Rule 8VAC20-780-260-B.

Each employee shall complete a search of the child abuse and neglect registry and sex offender registry and criminal record check from any state in which the individual has resided in the preceding 5 years. The search’s shall be completed prior to employment or within the first 30-days of employment.

“The record for Staff #5 did not include 2 completed out-of-state central registry searches, 2 out-of-state sex offender registry searches and an out-of-state criminal record check. Staff #5 has been employed in a direct-care position for a period of months.”

Rule 22.1-289.035-B-4.

Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening. Documentation of screening shall be submitted at the time of employment and prior to coming into contact with children.

“There was no documentation of a completed TB screening for Staff #5 who has been working with the children for a period of months.”

Rule 8VAC20-780-160-A.

The center’s procedures for administering medication shall include the following: (i) for nonprescription medications, be consistent with the manufacturer’s instructions for age, duration and dosage. (ii) include duration of the parent’s authorization for medication, provided that is shall expire or be renewed after 10 work days. Long-term prescription drug use and over-the-counter medication may be allowed with written authorization from the child’s physician and parent. (iii) include methods to prevent use of outdated medication.

“The center’s current medication policy/procedures do not include these elements of medication administration.”

Rule 8VAC20-780-510-E.

Repeat violation. The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence. The record shall include the time the parent was notified and future action to prevent recurrence of injury.

“Of 3 written injury reports, 1 report did not include documentation of what time the parent was notified of the child’s injury and future actions to prevent recurrence of injury.”

Rule 8VAC20-780-550-P.

Repeat violation. The following staff records shall be kept for each staff person, to include but not limited to, a minimum of 2 written reference checks.

“There was no documentation of reference checks for Staff #5.”

Rule 8VAC20-780-70.

Orientation training shall be appropriate to the age of the children in care, job responsibilities to include, but not limited to, documentation of training to care for a child with special needs.

“There was no documentation of staff being trained in the special medical care of Child #9.”

Rule 8VAC20-780-240-C.

Areas and equipment of the center, inside and outside, shall be maintained in a safe condition. Unsafe conditions shall include, but not be limited to, protruding nails.

“A wood board with protruding nails was observed on the ground of the upper level outdoor play area.”

Rule 8VAC20-780-270-A.

Electrical outlets shall have protective covers that are of a size that cannot be swallowed by children.

“There were 2 wall electrical outlets and 2 surge protector outlets found without protective covers in the lower level classroom.”

Rule 8VAC20-780-290-A-3.

Repeat violation. The center may administer prescription medication that would normally be administered by a parent or guardian to a child provided the center has obtained written authorization from a parent/guardian.

“There was no documentation of the parents written authorization for staff to administer the medication on-site for Child #6.”

Rule 8VAC20-780-510-I.

The center shall maintain a written record of children’s serious and minor injuries in which entries are made the day of occurrence. The record shall include, but not limited to, the following information.

“One injury report did not include the date, time and how the parent was notified, and any future action to prevent recurrence of the injury.”

Rule 8VAC20-780-550-P.

The following staff records shall be kept for each staff person, to include but not limited to, a minimum of 2 written reference checks.

“1 of 2 written reference checks were documented for Staff #2.”

Rule 8VAC20-780-70.

Repeat violation. Board officers/agents authorized to conduct business on behalf of the child day center shall complete out of state background checks within the first 30-days of employment/volunteering, if they have lived out-of-state of Virginia within the previous 5 years, as documented on the sworn disclosure statement.

“There was no documentation that an out-of-state central registry search has been completed for Board Officer #2.”

Rule 22.1-289-036-B-4.

Repeat violation. The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises.

“The findings from the previous inspection, 10/15/24, were not posted.”

Rule 22.1-289.011-F.

Staff shall undergo and complete required background checks every 5 years.

“The sworn disclosure statement for Staff #6 was last completed on 1/14/20.”

Rule 22.1-289.035-A.

Repeat violation. Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“A spray container labeled as a bleach and water solution was being stored on an open shelf in one classroom.”

Rule 8VAC20-780-280-B.

Medication shall be labeled with the child’s name, the name of the medication, the dosage amount, and the time or times to be given.

“A medication belonging to Child #3 was not labeled with the child’s name, dosage and time to be given.”

Rule 8VAC20-780-510-G.

The center may administer prescription medication that would normally be administered by a parent or guardian to a child provided the center has obtained written authorization from a parent or guardian.

“There was no written parent/physician authorization for 2 medications on-site the date of this inspection belonging to Child #3.”

Rule 8VAC20-780-510-I.

When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet.

“The written authorization for a long-term prescription medication belonging to Child #5 expired on 6/1/24. The medication was on-site the date of this inspection.”

Rule 8VAC20-780-510-P.

Repeat drills. Documentation shall be maintain a record of emergency evacuation, shelter-in-place, and lockdown drills.

“There was no documentation of an evacuation drill for March 2025. The last recorded drill was 2/15/25.”

Rule 8VAC20-780-550-G.

Board officers/agents authorized to conduct business on behalf of the child day center shall complete out of state background checks , within the first 30-days of employment/volunteering, if they have lived out of Virginia within the previous 5 years, as documented on the sworn disclosure statement.

“There was no documentation that an out-of-state criminal record check and central registry search for Board officer #2 has been completed or submitted.”

Rule 22.1-289-036-B-4.

The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises.

“The findings from the previous inspection, 5/23/24, were not posted.”

Rule 22.1-289.011-F.

Staff shall complete background checks every 5 years.

“The criminal record check for Staff #1 was dated as completed 9/16/19.”

Rule 22.1-289.035-A.

Board officers/agents authorized to conduct business on behalf of the child day center shall complete a central registry search prior to employment/volunteering or within the first 30-days of work/volunteering.

“There was no documentation that a central registry search for Board officer #3 has been completed or submitted.”

Rule 22.1-289.036-B-3.

Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care.

“Between September 2023-August 2024, there were 12 hours of annual training documented for Staff #4. Between September 2023-August 2024, there were 11.5 hours of annual training documented for Staff #6.”

Rule 8VAC20-780-245-A.

Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

“A spray container of bleach and water solution was being stored on an open shelf in one classroom.”

Rule 8VAC20-780-280-B.

Documentation shall be maintained of emergency evacuation, shelter-in-place and lockdown drills.

“There was no documentation of an evacuation drill for May 2024.”

Rule 8VAC20-780-550-G.

When centers choose to provide meals or snacks, a menu listing foods to be served for meals and snacks during the current one-week period shall be dated and posted in a location conspicuous to parents or given to parents.

“The snack menu in one classroom listed the food served for today only. The rest of the week was blank.”

Rule 8VAC20-780-560-F.

8VAC20-780-510-E

“Repeat violation. Based on records reviewed, the written authorization for a long-term prescription medication did not include a written authorization from the child’s doctor. Evidence: There was no documentation of a written doctor authorization for a long-term prescription medication belonging to Child #11. The parent authorization was signed 9/10/23.”

Rule 8VAC20-780-510-E.

8VAC20-780-550-D

“Based on records reviewed, the school did not practice a monthly emergency evacuation drill. Evidence: There was no documentation of a monthly evacuation drill in April 2024.”

Rule 8VAC20-780-550-D.

8VAC20-780-60-A

“Based on records reviewed, 1 of 4 children’s records did not include documentation of at least 2 emergency contacts. Evidence: The record for Child #15 documented 1 of 2 required emergency contacts-name, address and phone number. The space for the 2nd contact was left blank.”

Rule 8VAC20-780-60-A.

8VAC20-780-140-A

“Based on records reviewed, 1 of 4 children’s records did not include documentation of a physical exam within the 1st 30-days of attendance. Evidence: Child #11-There was no physical exam on-file. The child began attending September 2023.”

Rule 8VAC20-780-140-A.

Based on records reviewed, 3 of 6 long-term medications did not include written authorization from the child’s physician.

“Evidence: 1. Child #11-The written authorization for 1 medication did not include the child’s physician. 2. Child #12-The written authorization for 2 medications did not include the child’s physician.”

Rule 8VAC20-780-510-E.

8VAC20-780-510-G

“Based on observations made, 3 of 6 medications were not labeled with the child’s name, name of medication, dosage amount and time to be given. Evidence: Child #12-There were 3 medications that did not include the required labeling.”

Rule 8VAC20-780-510-G.

22.1-289.035-B-2

“Based on records reviewed, it was determined that 1 of 5 staff records included a background check completed more than 12 months prior to a break in volunteering/employment with the school. Evidence: Staff #9 left volunteer service with the school in 2020, was hired as staff in 2022, and the central registry search on-file was dated as completed in September 2019.”

Rule 22.1-289.035-B-2.

8VAC20-770-60-C-2

“Based on records reviewed, it was determined that 1 of 5 staff records did not include a required background check within the first 30-days of employment. Evidence: The record for Staff #7 did not include a central registry search. The employee began working September 2021 in a direct-care role.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-280-B

“Based on observations made, it was determined that a hazardous substance was not kept in a locked place. Evidence: A spray disinfectant was sitting on the frame of the wall (a horizontal piece of wood framing the wall) by the toilet in the upstairs bathroom used by children. The product was accessible to children.”

Rule 8VAC20-780-280-B.

8VAC20-780-290-A-3

“Based on observations made, it was determined that an electrical outlet did not have a protective cover. Evidence: A low-level outlet adjacent to the bird cage did not have a protective cover.”

Rule 8VAC20-780-290-A-3.

Updated 12/6/22:

“Based on records reviewed, it was determined that 2 of 4 board member records did not include required out-of-state background checks. Evidence: 1. Board member #1 ? No out-of-state CRC , CPS , and sex offender registry check (SOR) have not been completed. 2. Board member #2 - No out-of-state CRC , CPS , and SOR have been completed.”

Rule 22.1-289-036-B-4.

Updated 12/6/22:

“Based on records reviewed, it was determined that 2 of 5 staff records did not include required background checks completed within the last 5 years. Evidence: 1. Staff #3 ? A current CRC + CPS were not completed. Date of hire was 2001. 2. Staff #8 ? A current CRC + CPS were not completed. Date of volunteering was 2021, and employment was 2022.”

Rule 22.1-289.035-A.

Updated 12/6/22:

“Based on records reviewed, it was determined 1 of 5 staff records included background checks completed more than 12 months prior to a break in volunteering/employment with the school. Evidence: Staff #9 ? The staff person left volunteer service with the school in 2020, was hired as staff in 2022, and the background checks on-file were dated 2019. This includes a sworn disclosure statement (SDS), criminal record check ( CRC ), and CPS .”

Rule 22.1-289.035-B-2.

Based on interview conducted and renewal application submitted, it was determined that the background checks for board members/business entity were not submitted. Evidence: The background checks for 4 of 4 current board members and the designated contact person, as listed on the Business Entity page of the renewal application were not submitted to the inspector for review by the established deadline of 9/30/22. To-date, the background checks have not been made available to the inspector.

“Updated 12/6/22: Based on records reviewed, it was determined that 1 of 4 board members does not have a required central registry check ( CPS ) completed. Evidence: Board member #2 ? No CPS check submitted.”

Rule 8VAC20-770-40-D-1-a.

Updated 12/6/22:

“Based on records reviewed, it was determined that 2 of 5 staff records do not include a required CPS check within the first 30-days of employment. Evidence: 1. Staff #7 ? No CPS check was completed. Date of hire was September 2021. 2. Staff #8 ? No CPS check was completed. Date of hire was September 2022.”

Rule 8VAC20-770-60-C-2.

Updated 12/6/22:

“Based on records reviewed, it was determined that 2 of 6 staff records did not include documentation of a current TB test/screening completed in the previous 2 years. Evidence: 1. Staff #1 ? No TB test completed. 2. Staff #3 ? The TB document submitted does not include the results of the test.”

Rule 8VAC20-780-160-C.

8VAC20-780-260-A

“Based on interview conducted, it was determined that an annual fire inspection has not been completed. Evidence: The previous fire inspection permit expired 5/4/22.”

Rule 8VAC20-780-260-A.

8VAC20-780-270-A

“Based on observations made, it was determined that a piece of outdoor play equipment was in an unsafe condition. Evidence: A large metal climbing pipe had sharp rusted edges that could potentially cut a child’s skin.”

Rule 8VAC20-780-270-A.

Based on records requested, it was determined that information in staff records that is required to be maintained on-site was not done so; and that staff records were not made available to the inspector for review, as agreed upon.

Rule 8VAC20-780-70.

22.1-289.035-A

“Based on records reviewed, it was determined that 1 of 2 staff records did not include a completed CPS check in the last 5 years. Evidence: Staff #5 - The previous CPS check was dated as completed on 9/2/15.”

Rule 22.1-289.035-A.

8VAC20-770-60-C-2

“Based on records reviewed, it was determined that 1 of 2 staff records did not include a central registry background search for child abuse and neglect ( CPS ). Evidence; Staff #8 - There was no documentation of a CPS check. Date of hire was September 2021.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-160-A

“Based on records reviewed, it was determined that 1 of 2 staff records did not include documentation of a TB test/screening. Evidence: Staff #5 - There was no documentation of a TB test/screening. Date of hire was in 2011.”

Rule 8VAC20-780-160-A.