Alpha-Bet Preschool

The center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required documentation.

“The record for Child A did not contain the address or phone number of a second designated person to call in an emergency if a parent cannot be reached.”

Rule 8VAC20-780-60-A.

(Repeat Violation) The center is required to maintain a written record of daily attendance for each group of children that documents the arrival and departure of each child in care as it occurs.

“On 3/11/26 at approximately 10:20am, four children were observed with the Twos class. The attendance record contained documentation of only three children present.”

Rule 8VAC20-780-80-A.

The center is required to post the most recent inspection in a conspicuous place on the licensed premises.

“The most recent inspection was conducted 11/19/25. One page of the inspection conducted on 9/15/25 was posted.”

Rule 22.1-289.011-F.

The center is required to obtain written authorization from the parent in order to administer medication.

“On 2/4/26 an emergency medication was observed on-site for Child D. There was no written authorization from the parent to administer the medication.”

Rule 8VAC20-780-510-B.

(Repeat Violation) Each staff member is required to submit documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment.

“The TB screening on record for Staff #1 was dated 10 months prior to employment. The TB screening on record for Staff #2 was dated 15 months prior to employment.”

Rule 8VAC20-780-160-A.

(Repeat Violation) The center is required to obtain all of the required documentation for staff records.

“1. The record for Staff #1 did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering. 2. The record for Staff #3 did not include documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position, and required orientation and training.”

Rule 8VAC20-780-70.

(Systemic Violation) The center is required to obtain a sworn statement from each staff member prior to employment.

“There was no sworn statement on record for Staff #1, who had been employed for one month.”

Rule 22.1-289.035-B-1.

(Systemic Violation) The center is required to obtain the results of a national, fingerprint-based criminal history check prior to employment for each staff member.

“There were no fingerprint results on record for Staff #1, who had been employed for one month.”

Rule 22.1-289.035-B-2.

(Systemic Violation) (Repeat Violation) The center is required to request the results of a central registry search for each staff member prior to employment.

“A central registry search was not requested for Staff #1 prior to employment.”

Rule 22.1-289.035-B-3.

(Systemic Violation) The center is required to obtain the results of a national, fingerprint-based criminal history check for each Board Officer within 30 days of beginning service on the Board.

“The center was not able to provide fingerprint results for Board Officer #3 or Board Officer #4. Board Officer #3 began service in August 2025; Board Officer #4 began service in September of 2023.”

Rule 22.1-289.036-B-2.

The center is required to obtain documentation of a negative tuberculosis (TB) test or screening from each staff member at the time of employment and prior to coming into contact with children.

“There was no TB screening on record for Staff #1, who had been employed for one month.”

Rule 8VAC20-780-160-A.

(Repeat Violation) The center is required to obtain the results of a follow-up tuberculosis (TB) test or screening for each staff member every two years.

“A follow-up TB test or screening was past due for Staff #3 by more than six weeks.”

Rule 8VAC20-780-160-C.

The center is required to provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

“The most recent fire inspection on record on 9/15/25 was dated 8/19/24.”

Rule 8VAC20-780-260-A.

Where playground equipment is provided, the center is required to maintain sufficient resilient surfacing under and around the equipment in the fall zones. Six inches of mulch is required to be considered resilient.

“The mulch around the climbing equipment, as well as around the equipment with moving parts, was deteriorated to be no more than one or two inches thick in most areas.”

Rule 8VAC20-780-330-B.

(Repeat Violation) The center is required to obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the even of a suspected or confirmed allergic reaction.

“The record for Child A contained documentation that the child has a diagnosed food allergy to egg white, but there was no written care plan from the doctor on record.”

Rule 8VAC20-780-60-A-8.

The center shall obtain all of the required documentation for staff records.

“The record for Staff #1 did not contain documentation that two references as to character and reputation as well as competency were checked before employment; documentation of the name, address, and phone number of an emergency contact for the staff member; or documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.”

Rule 8VAC20-780-70.

For each group of children, the center is required to maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

“On 9/15/25 at approximately 11:28am, five children were observed in the two-year-old class. The attendance record contained documentation of four children present.”

Rule 8VAC20-780-80-A.

A tuberculosis (TB) screening is required every two years from the last screening.

“An updated screening for Staff #1 was due more than three weeks ago but an updated screening has not been completed yet.”

Rule 8VAC20-780-160-C.

(Repeat Violation) Annual approval from the health department is required.

“The most recent health inspection on record was dated 9/21/2023.”

Rule 8VAC20-780-260-B.

The center may administer prescription medications that were dispensed from a pharmacy and maintained in the original, labeled container.

“The prescription medication on-site for Child D was in a plastic bag, not in the original, labeled prescription container.”

Rule 8VAC20-780-510-I.

(Repeat Violation) At least two staff members with current certification in CPR are required to be present on the premises during the center’s hours of operation, on fieldtrips, and wherever children are in care.

“On 3/6/25 there was only one staff on the premises with CPR certification.”

Rule 8VAC20-780-530-C.

The center is required to implement a monthly practice evacuation drill.

“There was no monthly practice evacuation drill in December 2024 or January 2025.”

Rule 8VAC20-780-550-D.

Shelter in place procedures are required to be practiced a minimum of twice per year.

“The last shelter in place drill was documented as 2/17/23.”

Rule 8VAC20-780-550-E.

(Repeat Violation) A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Child D, who has been enrolled for more than 13 months, has a diagnosed food allergy and did not have a written care plan in their file.”

Rule 8VAC20-780-60-A-8.

There shall always be at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children.

“On 9/12/24 there was no staff on duty with daily health observation training.”

Rule 8VAC20-780-245-L.

When staff are supervising children, they shall always ensure their care and protection.

“On 9/12/24 the staff responsible for the administration of the center for the day reported that there was no medication on-site for children. Interview with another off-site staff later revealed that a child in care had an emergency medication on-site in their bookbag.”

Rule 8VAC20-780-340-A.

Medication shall be kept in a locked place using a safe locking method that prevents access by children.

“A staff member reported that an emergency medication for a child was kept in the child’s bookbag in the classroom.”

Rule 8VAC20-780-510-L.

Parents shall be notified when an authorization for medication expires that the medication needs to be picked up within 14 days or the parent must renew the authorization.

“The medication authorization form for Child A’s emergency medication expired approximately five months prior to the inspection.”

Rule 8VAC20-780-510-P.

At least two staff members with current certification in cardiopulmonary resuscitation (CPR) are required to be present on the premises during the center’s hours of operation, on fieldtrips, and wherever children are in care.

“On 9/12/24 there was only one staff on the premises with current CPR certification.”

Rule 8VAC20-780-530-C.

Child records are required to contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.

“The record for Child A, who has been enrolled for more than seven months, did not contain a second emergency contact. The record for Child B, who has been enrolled for more than six months, did not contain the address of one emergency contact.”

Rule 8VAC20-780-60-A.

A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

“Child A, who has been enrolled for over seven months, has a diagnosed food allergy and did not have a written care plan in their file.”

Rule 8VAC20-780-60-A-8.

8VAC20-770-60-C-2

“Based on review of two staff records, the program did not obtain the results of a search of the central registry for one staff within 30 days of employment. Evidence: There were no central registry check results on record for Staff #2, with an employment date of 8/1/23.”

Rule 8VAC20-770-60-C-2.

8VAC20-780-130-A

“Based on review of four child records, the program did not obtain documentation that each child had received the immunizations required by the State Board of Health before the child attended the center. Evidence: The record for Child B, with a start date of 2/12/24, did not contain documentation of immunizations.”

Rule 8VAC20-780-130-A.

8VAC20-780-140-A

“Based on review of four child records, the program did not obtain a physical examination by or under the direction of a physician for each child within 30 days after the first day of attendance. Evidence: The records for Child B, with a start date of 2/12/24, and Child C, with a start date of 2/2/24, did not contain physicals.”

Rule 8VAC20-780-140-A.

8VAC20-780-240-A

“Based on review of two staff records, the program did not ensure that all staff completed the Virginia Department of Education-sponsored orientation course (Preservice) within 90 calendar days of employment. Evidence: The record for Staff #2, with an employment date of 8/1/23, did not contain documentation of completing the required Preservice training.”

Rule 8VAC20-780-240-A.

8VAC20-780-550-D

“Based on review of documentation and interview, the center did not ensure that a monthly practice evacuation drill was implemented. Evidence: The drill log did not contain documentation of a drill conducted in December 2023 or February 2024.”

Rule 8VAC20-780-550-D.

8VAC20-780-60-A

Rule 8VAC20-780-60-A.

8VAC20-780-260-A

“Based on review of documentation and interview, the center did not provide to the licensing representative an annual fire inspection report. Evidence: The most recent fire inspection report on record was dated 8/3/22.”

Rule 8VAC20-780-260-A.

8VAC20-780-260-B

“Based on review of documentation and interview, the center did not provide annual approval from the health department. Evidence: The most recent health inspection on record was dated 3/23/22.”

Rule 8VAC20-780-260-B.

8VAC20-780-530-A-1

“Based on review of documentation and interview, the center did not ensure that current certification in cardiopulmonary resuscitation (CPR) as appropriate to the age of the children in care from an organization such as the American Red Cross, American Heart Association, American Safety and Health Institute, or National Safety Council was maintained, and the training included an in-person competency demonstration. Evidence: Staff #1 and Staff #2 both ha CPR certifications from an online-only course that does not include an in-person competency demonstration.”

Rule 8VAC20-780-530-A-1.

Based on record review, the center did not obtain a physical examination for each enrolled child that was within 12 months prior to attendance for children two years of age through five years of age.

“Evidence: Child #1 (Date of Enrollment: 9/16/2022) had a physical examination on file that was completed 7/30/2020.”

Rule 8VAC20-780-140-B.

Based on documentation review, the center did not maintain documentation of all monthly emergency evacuation drills.

“Evidence: The center did not have a fire drill documented for the month of April 2022.”

Rule 8VAC20-780-550-G.