West Woods School Age Enrichment

Playground surfaces must be checked prior to use for the presence of dangerous or other foreign materials.

Rule 2.524.A.15. Correction due, as CDEC set it: Mar 31, 2026. Cleared, as CDEC recorded it: Jun 27, 2026.

An admission record must be completed for each child prior to or at the time of the child’s admission. This record must be updated annually and when changes occur. The admission record must include: A written record of any serious accident, illness, or injury occurring during care with a copy provided to the parent(s) or guardian(s);.

Rule 2.530.A.10. CDEC’s category: Child Records. Correction due, as CDEC set it: Mar 31, 2026. Cleared, as CDEC recorded it: Jun 27, 2026.

An admission record must be completed for each child prior to or at the time of the child’s admission. This record must be updated annually and when changes occur. The admission record must include: An annual written authorization for emergency medical care signed and dated submitted by the parent(s) or guardian(s). The authorization must be notarized if required by the local hospital, clinic, or emergency health care facility;

Rule 2.530.A.7. CDEC’s category: Child Records. Correction due, as CDEC set it: Mar 31, 2026. Cleared, as CDEC recorded it: Jun 27, 2026.

Each staff member and regular volunteer as defined in rule section 2.509 must complete an annual self-reported health history. The health history must be maintained by the center in a secure location.

Rule 2.507.G. CDEC’s category: Personnel. Correction due, as CDEC set it: Dec 18, 2025. Cleared, as CDEC recorded it: Sep 8, 2026.

Within thirty (30) calendar days of caring for children a signed statement indicating that the individual has been trained, understands, and has had the opportunity to ask questions regarding the “Rules Regulating School-Age Child Care,” the “General Rules for Child Care Facilities,” and the “Rules Regulating Special Activities,” if applicable.

Rule 2.507.K. CDEC’s category: Staff Files. Correction due, as CDEC set it: Nov 18, 2025. Cleared, as CDEC recorded it: Sep 8, 2026.

Prior to working with children all staff members must complete a Department-approved standard precautions training. This training must be renewed annually and may count towards ongoing training requirements.

Rule 2.508.A. Correction due, as CDEC set it: Nov 18, 2025. Cleared, as CDEC recorded it: Sep 8, 2026.

Prior to working with children all staff members must complete a building and physical premises safety training. The training must include: Identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water and vehicular traffic; and Handling and storage of hazardous materials and the appropriate disposal of biological contaminants.

Rule 2.508.B. Correction due, as CDEC set it: Nov 18, 2025. Cleared, as CDEC recorded it: Sep 8, 2026.

Within (30) calendar days of employment all staff members and regular volunteers must complete a Department-approved training about child abuse prevention, which includes common symptoms and signs of child abuse how to report, where to report, and when to report suspected or know child abuse or neglect. This training must be renewed annually and may count towards ongoing training requirements.

Rule 2.508.D. Correction due, as CDEC set it: Nov 18, 2025. Cleared, as CDEC recorded it: Sep 8, 2026.

Medications must be kept in the original labeled bottle or container. Prescription medications must contain the original pharmacy label.

Rule 2.513.C. CDEC’s category: Health/Medication/Hygiene. Correction due, as CDEC set it: Nov 18, 2025. Cleared, as CDEC recorded it: Sep 8, 2026.

Over-the-counter medication must be kept in the originally labeled container and be labeled with the child’s first and last name.

Rule 2.513.D. CDEC’s category: Health/Medication/Hygiene. Correction due, as CDEC set it: Nov 18, 2025. Cleared, as CDEC recorded it: Sep 8, 2026.

The Trails child abuse or neglect records request must be made on the state-prescribed form, accompanied by the required fee within the following required time frames: Child care centers (less than 24-hour care), school-age child care facilities, family child care homes, and qualified exempt providers must meet the following: For all individuals whose activities involve the care or supervision of children or who have unsupervised access to children, requests must be submitted and successfully completed prior to caring for children or allowing unsupervised access to children.

Rule 2.120.C.1.a. Correction due, as CDEC set it: Dec 18, 2024. Cleared, as CDEC recorded it: Feb 11, 2025.

The following background check requests must be submitted and successfully completed for each state an individual has resided in, in the past five years, prior to an individual caring for children or allowing the individual unsupervised access to children in child care centers (less than 24-hour care), school-age child care facilities, family child care homes, and qualified exempt provider homes:

Rule 2.121.J.1. Correction due, as CDEC set it: Dec 18, 2024. Cleared, as CDEC recorded it: Feb 11, 2025.

Emergency drills, lockdown and active shooter on premises drills must be held at least quarterly but often enough so that all occupants are familiar with the drill procedure and their conduct during a drill is a matter of established routine. Fire drills must be held monthly and be consistent with local fire department procedures. Tornado drills must be held monthly from March to October. A record of all emergency drills held over the past twelve (12) months must be maintained by the facility or center, including date and time of drill, number of adults and children participating, and the amount of time taken to evacuate.

Rule 2.138.A. CDEC’s category: General Rules. Correction due, as CDEC set it: Dec 18, 2024. Cleared, as CDEC recorded it: Feb 11, 2025.

Prior to working with children, each staff member must read and be trained on the center’s policies and procedures for the administration of medications. Staff members must sign a statement indicating that they have read and have been trained on the center’s administration of medications policies and procedures.

Rule 2.507.J. Correction due, as CDEC set it: Jan 18, 2025. Cleared, as CDEC recorded it: Feb 11, 2025.

Within thirty (30) calendar days of caring for children a signed statement indicating that the individual has been trained, understands, and has had the opportunity to ask questions regarding the “Rules Regulating School-Age Child Care,” the “General Rules for Child Care Facilities,” and the “Rules Regulating Special Activities,” if applicable.

Rule 2.507.K. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jan 18, 2025. Cleared, as CDEC recorded it: Feb 11, 2025.

Prior to working with children all staff members must complete a building and physical premises safety training. The training must include: Identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water and vehicular traffic; and Handling and storage of hazardous materials and the appropriate disposal of biological contaminants.

Rule 2.508.B. Correction due, as CDEC set it: Dec 18, 2024. Cleared, as CDEC recorded it: Feb 11, 2025.

Within thirty (30) calendar days of employment all employees caring for children, not required by rule to be certified in First Aid and CPR, must complete a Department-approved basic First Aid and CPR module within thirty (30) calendar days of employment and the module must be renewed every two (2) years.

Rule 2.508.F.1. CDEC’s category: Staff Files. Correction due, as CDEC set it: Dec 18, 2024. Cleared, as CDEC recorded it: Feb 11, 2025.

Within ninety (90) calendar days of employment, all program directors must complete the Department-approved training: Working with an Early Childhood Mental Health Consultant. This course is required once (1 time) and will be counted towards ongoing training requirements.

Rule 2.508.I. Correction due, as CDEC set it: Jan 18, 2025. Cleared, as CDEC recorded it: Feb 11, 2025.

Within ninety (90) calendar days of employment, all program directors must complete the Department-approved training: Introduction to Child Care Health Consultation. This course is required once (1 time) and will be counted towards ongoing training requirements.

Rule 2.508.J. Correction due, as CDEC set it: Jan 18, 2025. Cleared, as CDEC recorded it: Feb 11, 2025.

Over-the-counter medication must be kept in the originally labeled container and be labeled with the child’s first and last name.

Rule 2.513.D. CDEC’s category: Health/Medication/Hygiene. Correction due, as CDEC set it: Dec 18, 2024. Cleared, as CDEC recorded it: Feb 11, 2025.

All facilities, except family child care homes must post in every room of the child care facility, excluding bedrooms and living areas, the license capacity of the room and the staff-to-child ratio required by regulation to be maintained for the age of children cared for in the room.

Rule 2.127.D. CDEC’s category: General Rules. Correction due, as CDEC set it: Jan 25, 2024. Cleared, as CDEC recorded it: Jan 25, 2024.

Volatile substances, such as gasoline, kerosene, fuel oil, and oil-based paints, firearms, explosives, and other hazardous items, must be stored away from the area used for child care and be inaccessible to children.

Rule 2.524.A.3. CDEC’s category: Building/Indoor/Fire/Safety. Correction due, as CDEC set it: Jan 25, 2024. Cleared, as CDEC recorded it: Jan 25, 2024.

Changes to a License Requiring Written Notification to the Department Prior to Department Approval - Changes in the physical facility or use of rooms for child care at a facility.

Rule 7.701.52.D.2.. CDEC’s category: General Rules. Correction due, as CDEC set it: Jan 31, 2023. Cleared, as CDEC recorded it: Feb 7, 2023.

Personnel and children’s records must be available, upon request, to authorized personnel of the Department.

Rule 7.712.84.C.. CDEC’s category: Records/Reports. Correction due, as CDEC set it: Jan 31, 2023. Cleared, as CDEC recorded it: Feb 7, 2023.