Children’s Kiva

An admission record must be completed for each child prior to or at the time of the child’s admission. This record must be updated annually and when changes occur. The admission record must include: A health history, including any health care plans, which indicates communicable diseases and chronic illnesses or injuries the individual has had, any known drug reactions and allergies, medications being taken, any necessary health procedures or special diets, and immunization record;

Rule 2.209.A.6. Correction due, as CDEC set it: Dec 2, 2025.

An admission record must be completed for each child prior to or at the time of the child’s admission. This record must be updated annually and when changes occur. The admission record must include: A dated, written authorization for emergency medical care signed and updated annually by the parent(s)/guardian(s). The authorization must be notarized if required by the local hospital, clinic, or emergency health care facility;

Rule 2.209.A.7. Correction due, as CDEC set it: Dec 2, 2025.

The center must maintain and update annually and upon changes, a record on each child that includes: A copy of the child’s health statement completed by a health care provider

Rule 2.209.B.4. Correction due, as CDEC set it: Dec 2, 2025.

The results of the abuse and neglect inquiry must be maintained at the center, facility, or agency and must be available for review upon request by a Licensing Specialist.

Rule 2.120.J. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

At all times during the operating hours of a family child care home, child care center, preschool, school-age child care center, children’s resident camp and Neighborhood Youth Organization, the facility must post in a prominent and conspicuous location information regarding the procedures for filing a complaint with the Colorado Department of Early Childhood, including the telephone number and mailing address.

Rule 2.127.C. CDEC’s category: General Rules. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

Each staff member of the facility must be trained in fire safety and the use of available fire extinguishers and fire alarms

Rule 2.133.B. CDEC’s category: Staff Files. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

All staff members must submit to the center a medical statement, signed and dated by a physician or other health care provider, verifying that they are in good mental, physical, and emotional health appropriate for the position for which they have been hired. This statement must be dated no more than six (6) months prior to employment or within thirty (30) calendar days after the first date of employment. Subsequent self-reported health histories must be submitted annually.

Rule 2.212.G. CDEC’s category: Staff Files. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

Within thirty (30) calendar days of employment at the center, each staff member must read and be instructed about all licensing rules governing child care centers. Staff members must sign a statement indicating that they have read and understand the licensing rules.

Rule 2.212.K. CDEC’s category: Staff Files. Correction due, as CDEC set it: Sep 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

Prior to working with children, each staff member must read and be trained on the center’s policies and procedures for the administration of medications. Staff members must sign a statement indicating that they have read and have been trained on the center’s administration of medications policies and procedures

Rule 2.212.N. CDEC’s category: Personnel. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

This training is developed and facilitated by the program for staff to identify program specific environmental hazards. Staff must be retrained if there are changes to the building and physical premises.

Rule 2.213.A.1. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

Staff designated by the director to give medications must complete the Department-approved medication administration training and have current annual delegation or more often as determined by the Department-approved child care health consultant. Delegation must be from the center’s current Department-approved child care health consultant who must observe and document the competency of each staff member involved in medication administration. All staff administering medication must have current cardiopulmonary resuscitation (CPR) and first aid training prior to administering medication with the following exceptions:

Rule 2.220.F. CDEC’s category: Staff Files. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

Indoor and outdoor equipment, materials, and furnishings must be sturdy, safe, and free of hazards.

Rule 2.230.B. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

The play area must be fenced or have natural barriers, such as hedges or stationary walls at least four (4) feet high, to restrict children from unsafe areas.

Rule 2.232.A.3. CDEC’s category: Outdoor Requirements. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Oct 9, 2025.

Prior to the original license being issued, following the renovation of the facility that would affect the licensing of the facility and at least every two (2) years thereafter, all child care facilities except family child care homes and Neighborhood Youth Organizations must be inspected and obtain an approving inspection report from the local department of health or the Colorado Department of Public Health and Environment and from the local fire department. These reports must be maintained at the facility and be available for review upon request by a Licensing Specialist.

Rule 2.122.A. CDEC’s category: General Rules. Correction due, as CDEC set it: Oct 16, 2024. Cleared, as CDEC recorded it: Nov 20, 2024.

Staff must not use marijuana and marijuana infused products, tobacco products of any kind, or alcohol in the presence of children. To prevent exposure to secondhand smoke, child care centers must prohibit the use of tobacco and marijuana products on all center property, both indoors and outdoors. All marijuana and marijuana infused products, vaping and tobacco products, and alcohol must be kept inaccessible to children at all times.

Rule 2.212.D. CDEC’s category: Personnel. Correction due, as CDEC set it: Jul 22, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Items labeled “keep out of reach of children” must be inaccessible to children.

Rule 2.229.C. CDEC’s category: Equipment/Materials. Correction due, as CDEC set it: Jul 22, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

All climbing equipment eighteen (18) inches or higher must have resilient surfacing of at least six (6) inches in the use zone surrounding the equipment.

Rule 2.230.C.1.a. Correction due, as CDEC set it: Jul 22, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Every five (5) years, all child abuse and neglect inquiry background checks must be renewed by resubmitting an inquiry form and current fee to the Department for processing. An updated clearance letter or verification of the submission of the inquiry form must be obtained before five (5) years from the date reflected on the current clearance letter.

Rule 2.120.I. From a complaint. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Every five (5) years, requests for FBI criminal record checks must be renewed by completing the fingerprint process at an approved vendor. An updated clearance letter or verification of the submission of the request must be obtained prior to five (5) years from the date reflected on the current clearance letter.

Rule 2.121.D.5. From a complaint. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Pursuant to section 19-3-304, C.R.S., any caregiver or staff member in a child care facility who has reasonable cause to know or suspect that a child has been subjected to abuse or neglect or who has observed the child being subjected to circumstances or conditions that would reasonably result in abuse or neglect shall immediately upon receiving such information report or cause a report to be made of such fact to the county department of human or social services, the local law enforcement agency, or through the child abuse hotline reporting system as set forth in section 26-5-111, C.R.S.

Rule 2.126.B. From a complaint. CDEC’s category: General Rules. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

The written policies and procedures must be developed, implemented, and followed, and must include at a minimum the following information: The procedure for diapering, toilet training, and toileting.

Rule 2.206.B.22. From a complaint. Correction due, as CDEC set it: Jul 31, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

For security purposes, a sign-in/sign-out sheet or other mechanism for parents/guardians, or staff if children are being transported, must be maintained daily by the center. It must include, for each child in care, the date, the child’s name, the time when the child arrived at and left the center, and the parent /guardian or staff member’s signature or other unique identifier. For children who are transported, parent(s)/guardian(s) must verify the accuracy of the sign-in/sign-out sheet at least weekly.

Rule 2.207.A. From a complaint. CDEC’s category: General Requirement/Physical Care. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

An admission record must be completed for each child prior to or at the time of the child’s admission. This record must be updated annually and when changes occur. The admission record must include:Written authorization, obtained in advance of the event from a parent/guardian, for a child to participate in field trips or special activities, whether scheduled or unscheduled, whether walking or riding in an approved vehicle;

Rule 2.209.A.8. From a complaint. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

The center must maintain and update annually and upon changes, a record on each child that includes: A written record of any serious accident, illness, or injury occurring during care must be retained in each child’s record, with a copy provided to the parent(s)/guardian(s).

Rule 2.209.B.1. From a complaint. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

All staff at the center must demonstrate knowledgeable decision-making, judgment, and concern for the proper care and well-being of children.

Rule 2.212.A. From a complaint. CDEC’s category: Personnel. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

All staff must complete a pre-service building and physical premises safety training prior to working with children. The training must include identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water, vehicular traffic handling and storage of hazardous materials and the appropriate disposal of biological contaminants.

Rule 2.213.A. From a complaint. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Within ninety (90) calendar days of employment, all directors and assistant directors must complete the Department-approved training: Working with an Early Childhood Mental Health Consultant. This course is required once and will be counted towards ongoing professional development.

Rule 2.213.J. From a complaint. Correction due, as CDEC set it: Jul 31, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Within ninety (90) calendar days of employment, all directors and assistant directors must complete the Department-approved training: Introduction to Child Care Health Consultation. This course is required once and will be counted towards ongoing professional development.

Rule 2.213.K. From a complaint. Correction due, as CDEC set it: Jul 31, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Volunteers who are used to meet staff to child ratio must be equally qualified as an early childhood teacher, assistant early childhood teacher, or staff aide. Equally qualified volunteers must have complete staff records as required in rule section 2.210 and complete training requirements as required in rule section 2.213.

Rule 2.216.H.1. From a complaint. CDEC’s category: Personnel. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Staff to Child Ratios by ages of children and number of staff- 6 weeks to 18 months (infants):1 staff member to 5 infants; 12 months to 36 months: 1 staff member to 5 toddlers; 24 months to 36 months: 1 staff member to 7 toddlers; 2-1/2 years to 3 years:1 staff member to 8 children; 3 years to 4 years: 1 staff member to 10 children; 4 years to 5 years: 1 staff member to 12 children; 5 years and older: 1 staff member to 15 children; Mixed-age group 2-1/2 yrs to 6 yrs: 1 staff member to 10 children.

Rule 2.217.A.14. From a complaint. CDEC’s category: General Requirement/Physical Care. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

At least one (1) staff member with the current Department-approved medication administration training and delegation must be on duty at all times.

Rule 2.217.A.9. From a complaint. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

The center must apply sunscreen, have the parent(s)/guardian(s) apply sunscreen, or use another form of parent/guardian approved sun protection for children prior to children going outside. Sunscreen must be reapplied as directed by the product label.

Rule 2.221.B. From a complaint. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

When the parent(s)/guardian(s) applies sunscreen, the center must have a mechanism for documenting application times to ensure sunscreen is reapplied as directed by the product label. If documentation of application time is not available, the center must ensure that sunscreen is applied thirty (30) minutes before going outdoors. If the child will be outside for more than one (1) hour, sunscreen must be reapplied every two (2) hours.

Rule 2.221.B.1. From a complaint. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

When supplied for an individual child, the sunscreen must be labeled with the child’s first and last name.

Rule 2.221.C. From a complaint. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

If sunscreen is provided by the center, parent(s)/guardian(s) must be notified in advance, in writing, of the type of sunscreen the center will use.

Rule 2.221.D. From a complaint. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

For each child who is learning to use a toilet, the child’s individual developmental abilities and needs must be accommodated as stated in the written policies and procedures for the center.

Rule 2.222.B.2. From a complaint. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Guidance must not be associated with food, rest, or toileting. No child should be punished for toileting accidents. Food must not be denied to or forced upon a child as a disciplinary measure.

Rule 2.225.D. From a complaint. CDEC’s category: Guidance. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

All climbing equipment eighteen (18) inches or higher must have resilient surfacing of at least six (6) inches in the use zone surrounding the equipment.

Rule 2.230.C.1.a. From a complaint. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

No other business can operate in the rooms used by the center during the hours of childcare.

Rule 2.233.A.2. From a complaint. CDEC’s category: Indoor/Safety Requirements. Correction due, as CDEC set it: Jul 17, 2024. Cleared, as CDEC recorded it: Aug 27, 2024.

Staff designated by the director to give medications must complete the Department-approved medication administration training and have current annual delegation or more often as determined by the Department-approved child care health consultant. Delegation must be from the center’s current Department-approved child care health consultant who must observe and document the competency of each staff member involved in medication administration. All staff administering medication must have current cardiopulmonary resuscitation (CPR) and first aid training prior to administering medication with the following exceptions:

Rule 2.220.F. CDEC’s category: Staff Files. Correction due, as CDEC set it: Apr 2, 2024. Cleared, as CDEC recorded it: Apr 8, 2024.

Toys, toy parts, furnishings, equipment, and materials made of brittle, easily breakable plastic or glass are not permitted for children less than five (5) years of age.

Rule 2.229.M. Correction due, as CDEC set it: Apr 2, 2024. Cleared, as CDEC recorded it: Apr 8, 2024.

All climbing equipment eighteen (18) inches or higher must have resilient surfacing of at least six (6) inches in the use zone surrounding the equipment.

Rule 2.230.C.1.a. Correction due, as CDEC set it: Apr 2, 2024. Cleared, as CDEC recorded it: Apr 8, 2024.

Buildings must be kept in good repair and maintained in a safe condition.

Rule 2.237.B. CDEC’s category: Building Requirements. Correction due, as CDEC set it: Apr 2, 2024. Cleared, as CDEC recorded it: Apr 8, 2024.

Prior to the original license being issued, following the renovation of the facility that would affect the licensing of the facility and at least every two (2) years thereafter, all child care facilities except family child care homes and Neighborhood Youth Organizations must be inspected and obtain an approving inspection report from the local department of health or the Colorado Department of Public Health and Environment and from the local fire department. These reports must be maintained at the facility and be available for review upon request by a Licensing Specialist.

Rule 7.701.34.A.. CDEC’s category: General Rules. Correction due, as CDEC set it: May 10, 2023. Cleared, as CDEC recorded it: May 26, 2023.

All climbing equipment eighteen (18) inches or higher must have resilient surfacing of at least six (6) inches in the use zone surrounding the equipment.

Rule 7.702.72.C.1.a. Correction due, as CDEC set it: Apr 10, 2023. Cleared, as CDEC recorded it: May 26, 2023.