Shambhala Sun Summer Camp

The Trails child abuse or neglect records request must be made on the state-prescribed form, accompanied by the required fee within the following required time frames: Child care centers (less than 24-hour care), school-age child care facilities, family child care homes, and qualified exempt providers must meet the following: For all individuals whose activities involve the care or supervision of children or who have unsupervised access to children, requests must be submitted and successfully completed prior to caring for children or allowing unsupervised access to children.

Rule 2.120.C.1.a. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

Every five (5) years, all child abuse and neglect inquiry background checks must be renewed by resubmitting an inquiry form and current fee to the Department for processing. An updated clearance letter or verification of the submission of the inquiry form must be obtained before five (5) years from the date reflected on the current clearance letter.

Rule 2.120.I. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

Except as required per rule section 2.121(D)(3), any adult volunteer, working as a staff member to meet the required staff-child ratio or staff qualifications, who works fourteen (14) days (112 hours) or more in a calendar year shall complete the fingerprint process at an approved vendor. The results of the criminal record check must be maintained at the facility or agency and must be available for inspection by a Licensing Specialist. An employee operating as a volunteer to meet required staff-child ratio that does not have a completed background check on file must be supervised at all times by a qualified staff member who has successfully completed all background checks.

Rule 2.121.D.2. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

At all times during the operating hours of a family child care home, child care center, school-age child care center, or children’s resident camp, the facility must post its most recent licensing inspection report or a notice as to where the report may be reviewed at the facility by the parent or legal guardian of a child or their designee.

Rule 2.127.B. CDEC’s category: General Rules. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

At all times during the operating hours of a family child care home, child care center, preschool, school-age child care center, children’s resident camp and Neighborhood Youth Organization, the facility must post in a prominent and conspicuous location information regarding the procedures for filing a complaint with the Colorado Department of Early Childhood, including the telephone number and mailing address.

Rule 2.127.C. CDEC’s category: General Rules. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

Prior to working with campers each staff member and volunteer must sign a statement indicating that the individual has read and understands the rules applicable to their position in “Rules Regulating Children’s Resident Camps,” the “General Rules for Child Care Facilities,” and the “Rules Regulating Special Activities,” if applicable.

Rule 2.410.K. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

Prior to working with campers all staff members and regular volunteers must complete a Department-approved standard precautions training. This training must be renewed annually.

Rule 2.411.A. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

Prior to working with campers all staff members and regular volunteers must complete a Department-approved training about child abuse prevention, including common symptoms and signs of child abuse, how to report, where to report, and when to report suspected or known child abuse or neglect. This training must be renewed annually.

Rule 2.411.B. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

All health care workers must hold a current Department-approved standard precautions training and First Aid and CPR Certification.

Rule 2.412.F.3. CDEC’s category: Personnel/Physical Care. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

Any un-expired routine medication, prescription and non-prescription (over-the-counter), must be administered only with: 1) a current (unexpired) written order of a health care provider with prescriptive authority; and 2) written parental consent.

Rule 2.418.A. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

Medications must be kept in the original labeled bottle or container. Prescription medications must contain the original pharmacy label and must match the written medication authorization and health care plans.

Rule 2.418.D. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

Standing orders for over-the-counter medications must be updated annually and are only allowed with parental permission and when administered by a physician or registered nurse.

Rule 2.418.P. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

A paper or electronic record must be maintained at the campsite for each staff member and equally qualified volunteer. The staff and equally qualified volunteer records must include the following: Unless medically contraindicated, staff members must be current for all immunizations required by their employer.

Rule 2.422.A.8. Correction due, as CDEC set it: Jul 21, 2026. Cleared, as CDEC recorded it: Oct 9, 2026.

Each staff member of the facility must be trained in fire safety and the use of available fire extinguishers and fire alarms

Rule 2.133.B. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 22, 2025. Cleared, as CDEC recorded it: Sep 1, 2025.

Prior to working with campers all staff members and regular volunteers must complete a Department-approved training about child abuse prevention, including common symptoms and signs of child abuse, how to report, where to report, and when to report suspected or known child abuse or neglect. This training must be renewed annually.

Rule 2.411.B. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 22, 2025. Cleared, as CDEC recorded it: Sep 1, 2025.

Prior to working with campers, all staff members and regular volunteers must complete a building and physical premises safety training. The training must include identification of and protection from hazards that can cause bodily injury such as dangerous wildlife; electrical hazards; bodies of water; vehicular traffic; handling and storage of hazardous materials; and the appropriate disposal of biological contaminants.

Rule 2.411.E. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 22, 2025. Cleared, as CDEC recorded it: Sep 1, 2025.

When the camp is in session and campers are on property there must be at least one (1) health care worker at the camp twenty-four (24) hours per day who is actively licensed by the Colorado Medical Board or State Board of Nursing and works within their statutory scope of practice, including the ability to work independently or with required oversight. The health care worker is responsible for monitoring the overall health of the campers. The Health care worker must meet one (1) of the following qualifications:

Rule 2.412.F.2. Correction due, as CDEC set it: Jul 22, 2025. Cleared, as CDEC recorded it: Sep 1, 2025.

A paper or electronic record must be maintained at the campsite for each staff member and equally qualified volunteer. The staff and equally qualified volunteer records must include the following: Unless medically contraindicated, staff members must be current for all immunizations required by their employer.

Rule 2.422.A.8. Correction due, as CDEC set it: Jul 22, 2025. Cleared, as CDEC recorded it: Sep 1, 2025.

All staff members must complete a Department-approved Standard Precautions training prior to working with children. This training must be renewed annually and may count towards ongoing training requirements.

Rule 2.411.D. CDEC’s category: Personnel/Physical Care. Correction due, as CDEC set it: Jul 16, 2024. Cleared, as CDEC recorded it: Oct 31, 2024.

For every thirty (30) or fewer children in attendance, there must be at least one (1) staff member with each group of children who holds current Department-approved First Aid and CPR certification for all ages of children. At any camp more than thirty (30) minutes away from emergency medical services, there must be at least one (1) staff member with each group of children qualified with a minimum of Wilderness First Aid Training, Department-approved CPR and Medication Administration Training. Staff members with Medication Administration Training must have annual delegation as required in rule section 2.411(B)(3).

Rule 2.411.E. CDEC’s category: Personnel/Physical Care. Correction due, as CDEC set it: Jul 16, 2024. Cleared, as CDEC recorded it: Oct 31, 2024.

Each applicant listed below must submit to the Colorado Bureau of Investigation (CBI) and the Federal Bureau of Investigation (FBI) a complete set of fingerprints taken by a qualified law enforcement agency or any third party vendor approved by CBI including county departments of human or social services that use fingerprint machines pursuant to Section 19-3-406(1)(C),(2), C.R.S., to obtain any fingerprint criminal history record held by the CBI and FBI. If a third party takes the individual?s fingerprints, the fingerprints may be electronically captured using CBI?s approved LiveScan equipment. Payment of the fee for the criminal record check is the responsibility of the individual being checked, identified as follows:

Rule 7.701.33.A.1. CDEC’s category: General Rules. Correction due, as CDEC set it: Jul 26, 2023. Cleared, as CDEC recorded it: Jun 6, 2024.

Prior to the original license being issued, following the renovation of the facility that would affect the licensing of the facility and at least every two (2) years thereafter, all child care facilities except family child care homes and Neighborhood Youth Organizations must be inspected and obtain an approving inspection report from the local department of health or the Colorado Department of Public Health and Environment and from the local fire department. These reports must be maintained at the facility and be available for review upon request by a Licensing Specialist.

Rule 7.701.34.A.. CDEC’s category: General Rules. Correction due, as CDEC set it: Aug 25, 2023. Cleared, as CDEC recorded it: Jun 6, 2024.

A child care facility must require each staff member of the facility to read and sign a statement clearly defining child abuse and neglect pursuant to state law and outlining the staff member’s personal responsibility to report all incidents of child abuse or neglect according to state law.

Rule 7.701.53.A.. CDEC’s category: General Rules. Correction due, as CDEC set it: Aug 25, 2023. Cleared, as CDEC recorded it: Jun 6, 2024.

Perjury Statement- Application forms for Employment with a Child Care Provider. Every application used in the State of Colorado for employment with a child care provider or facility, or for the certification of a foster home, must include the following notice to the applicant: ?Any applicant who knowingly or willfully makes a false statement of any material fact or thing in the application is guilty of perjury in the second degree as defined in Section 18-8-503, C.R.S., and, upon conviction thereof, shall be punished accordingly.?

Rule 7.701.8. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 25, 2023. Cleared, as CDEC recorded it: Jun 6, 2024.

There must be a letter of agreement with each volunteer or employed staff member which includes listing of specific responsibilities/job description and referring to information contained in the hiring packet or staff manual. Days or hours of employment/time off, personal conduct, and health history questionnaire must be provided in writing or electronically and may be provided in the hiring packet or the staff manual. The letter of agreement must be signed by both the employer and the volunteer or staff member. In the case of staff members or volunteers who are younger than eighteen (18) years old, the letter of agreement must also be signed by the parents/guardians.

Rule 7.711.21.C.. CDEC’s category: Personnel/Physical Care. Correction due, as CDEC set it: Aug 25, 2023. Cleared, as CDEC recorded it: Jun 6, 2024.

There must be at least three references for each staff member of the camp attesting to the individual’s character and suitability to work with children. The written references must be in the personnel file or there must be an indication in the personnel file that a reference has been obtained.

Rule 7.711.21.D.. CDEC’s category: Personnel/Physical Care. Correction due, as CDEC set it: Jul 25, 2023. Cleared, as CDEC recorded it: Jun 6, 2024.

All staff members must complete a Department-approved Standard Precautions training prior to working with children. This training must be renewed annually and may count towards ongoing training requirements.

Rule 7.711.22.D.. CDEC’s category: Personnel/Physical Care. Correction due, as CDEC set it: Jul 25, 2023. Cleared, as CDEC recorded it: Jun 6, 2024.

There must be maintained at the campsite a record for each staff member, paid or volunteer, which must include the following: Copies of any required certification or other training confirming qualifications for the responsibilities assigned at the camp.

Rule 7.711.42.C.. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 25, 2023. Cleared, as CDEC recorded it: Jun 6, 2024.

The aisles between rows of cots, beds, or bunks must be kept clear for exiting purposes. There must be at least two (2) feet of clear space separating sides of cots, beds or bunks.

Rule 7.711.52.E.. CDEC’s category: Perm/Semi-Perm Shelters & Sleeping. Correction due, as CDEC set it: Jul 25, 2023. Cleared, as CDEC recorded it: Jun 6, 2024.