YMCA Camp Shady Brook

Every five (5) years, all child abuse and neglect inquiry background checks must be renewed by resubmitting an inquiry form and current fee to the Department for processing. An updated clearance letter or verification of the submission of the inquiry form must be obtained before five (5) years from the date reflected on the current clearance letter.

Rule 2.120.I. Correction due, as CDEC set it: Jul 22, 2026.

Only in the case of a children’s resident camp or school-age child care center, out-of-state persons employed in a temporary capacity for less than ninety (90) days are not required to be fingerprinted to obtain a criminal record check. Each person exempted from fingerprinting and being checked with the Department’s automated system must sign a statement which affirmatively states that she/he has not been convicted of any charge of child abuse or neglect, unlawful sexual offense, or any felony. Out-of-state employees operating under this exemption must be supervised at all times by a staff member who has successfully completed all background checks.

Rule 2.121.B. CDEC’s category: General Rules. Correction due, as CDEC set it: Jul 22, 2026.

Each owner and employee sixteen (16) years of age or older of a facility or agency shall complete the fingerprint process at an approved vendor. Payment of the fee for the criminal record check is the responsibility of the individual being checked or the facility or agency. The results of the criminal record check, the CBI and/or Federal Bureau of Investigation (FBI) response letters, must be maintained at the home, center, facility, or agency and must be available for review upon request by a Licensing Specialist.

Rule 2.121.D. CDEC’s category: General Rules. Correction due, as CDEC set it: Jul 22, 2026.

Every five (5) years, requests for FBI criminal record checks must be renewed by completing the fingerprint process at an approved vendor. An updated clearance letter or verification of the submission of the request must be obtained prior to five (5) years from the date reflected on the current clearance letter.

Rule 2.121.D.5. Correction due, as CDEC set it: Jul 22, 2026.

Prior to the original license being issued, following the renovation of the facility that would affect the licensing of the facility and at least every two (2) years thereafter, all child care facilities except family child care homes and Neighborhood Youth Organizations must be inspected and obtain an approving inspection report from the local department of health or the Colorado Department of Public Health and Environment and from the local fire department. These reports must be maintained at the facility and be available for review upon request by a Licensing Specialist.

Rule 2.122.A. CDEC’s category: General Rules. Correction due, as CDEC set it: Jul 22, 2026.

All health care workers must hold a current Department-approved standard precautions training and First Aid and CPR Certification.

Rule 2.412.F.3. CDEC’s category: Personnel/Physical Care. Correction due, as CDEC set it: Jul 22, 2026.

Menus must be planned at least one (1) week in advance and must be dated as to the week in use. The current week’s menu must be posted in the food preparation area. Food substitutions must be noted on the menus in writing. After use, the menus must be kept on file for the period of the camp season.

Rule 2.415.B. CDEC’s category: Food/Nutrition. Correction due, as CDEC set it: Jul 22, 2026.

Any un-expired routine medication, prescription and non-prescription (over-the-counter), must be administered only with: 1) a current (unexpired) written order of a health care provider with prescriptive authority; and 2) written parental consent.

Rule 2.418.A. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Jul 22, 2026.

Medications must be kept in the original labeled bottle or container. Prescription medications must contain the original pharmacy label and must match the written medication authorization and health care plans.

Rule 2.418.D. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Jul 22, 2026.

The resident camp must have a written policy on the storage and access of inhalers and epinephrine carried by campers. The policy must include a written contract with the parent(s)/guardian(s) and child acknowledgement assigning levels of responsibility of each individual. This contract includes orders for the medication from a health care provider, along with confirmation from the health care provider and the registered nurse or physician that the camper has been instructed and is capable of self-administration of the prescribed medications.

Rule 2.418.H. Correction due, as CDEC set it: Jul 22, 2026.

Every building, structure, tent, cabin, and resident camp premise must be kept in good repair and maintained in a safe condition.

Rule 2.426.A. CDEC’s category: General Building. Correction due, as CDEC set it: Jul 22, 2026.

The resident camp must have a fire extinguisher in working condition with the minimum weight of five (5) pounds, and minimum rating of 2A-10-BC as listed on the fire extinguisher label in the following areas: On each floor of each building and/or structure on the resident camp grounds.

Rule 2.427.A.2. CDEC’s category: General Fire Provisions. Correction due, as CDEC set it: Jul 22, 2026.

Equipment must be stored in a locked area when not in use. Bows and arrows shall be used only in the specified archery areas.

Rule 2.611.E. Correction due, as CDEC set it: Jul 22, 2026.

The Trails child abuse and neglect records request must be made within ten (10) calendar days of the first day of employment for each employee or facility on the state-prescribed form, accompanied by the required fee.

Rule 2.120.D. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

Except as required per rule section 2.121(D)(3), any adult volunteer, working as a staff member to meet the required staff-child ratio or staff qualifications, who works fourteen (14) days (112 hours) or more in a calendar year shall complete the fingerprint process at an approved vendor. The results of the criminal record check must be maintained at the facility or agency and must be available for inspection by a Licensing Specialist. An employee operating as a volunteer to meet required staff-child ratio that does not have a completed background check on file must be supervised at all times by a qualified staff member who has successfully completed all background checks.

Rule 2.121.D.2. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

Each staff member of the facility must be trained in fire safety and the use of available fire extinguishers and fire alarms

Rule 2.133.B. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

Prior to working with campers all staff members and regular volunteers must complete a Department-approved standard precautions training. This training must be renewed annually.

Rule 2.411.A. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

Prior to working with campers all staff members and regular volunteers must complete a Department-approved training about child abuse prevention, including common symptoms and signs of child abuse, how to report, where to report, and when to report suspected or known child abuse or neglect. This training must be renewed annually.

Rule 2.411.B. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

Prior to working with campers, all staff members and regular volunteers must complete a building and physical premises safety training. The training must include identification of and protection from hazards that can cause bodily injury such as dangerous wildlife; electrical hazards; bodies of water; vehicular traffic; handling and storage of hazardous materials; and the appropriate disposal of biological contaminants.

Rule 2.411.E. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

An admission record must be completed for each camper prior to or at the time of the campers admission. The admission record must include: Parent(s)/guardian(s) names; home and e-mail addresses; telephone numbers, including home, work, and cell numbers; employer name and work address; and, any special instructions as to how the parent(s)/guardian(s) may be reached during the hours that the camper is at the resident camp.

Rule 2.421.A.2. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

An admission record must be completed for each camper prior to or at the time of the campers admission. The admission record must include: Names, addresses, and telephone numbers of persons other than parents/guardians who are authorized to pick up the camper from the resident camp;.

Rule 2.421.A.4. CDEC’s category: Child Files. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

All structures and buildings used by campers must be kept in good repair and maintained in a safe condition.

Rule 2.425.A. CDEC’s category: Building/Indoor/Fire/Safety. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

The aisles between rows of cots, beds, or bunks must be kept clear for exiting purposes. There must be at least two (2) feet of clear space separating sides of cots, beds or bunks.

Rule 2.425.E. CDEC’s category: Perm/Semi-Perm Shelters & Sleeping. Correction due, as CDEC set it: Jul 1, 2025. Cleared, as CDEC recorded it: Jul 18, 2025.

The Trails child abuse or neglect records request must be made on the state-prescribed form, accompanied by the required fee within the following required time frames: Child care centers (less than 24-hour care), school-age child care facilities, family child care homes, and qualified exempt providers must meet the following: For all individuals whose activities involve the care or supervision of children or who have unsupervised access to children, requests must be submitted and successfully completed prior to caring for children or allowing unsupervised access to children.

Rule 2.120.C.1.a. Correction due, as CDEC set it: Jul 11, 2024. Cleared, as CDEC recorded it: Aug 9, 2024.

All medication at the permanent camp site must be kept in a clean, locked container, except emergency medication such as epinephrine auto injectors or asthma inhalers. On excursions away from the camp, medication must be under the control of an adult and must be stored inaccessible to children.

Rule 2.413.J.3. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Jul 11, 2024. Cleared, as CDEC recorded it: Aug 9, 2024.

All staff members must complete a Department-approved Standard Precautions training prior to working with children. This training must be renewed annually and may count towards ongoing training requirements.

Rule 7.711.22.D.. CDEC’s category: Personnel/Physical Care. Correction due, as CDEC set it: Jul 12, 2023. Cleared, as CDEC recorded it: Jul 24, 2023.

The camp must inform its health care worker prior to the first day of care of the enrollment of a child with special health care needs, if known, to ensure staff receives training, delegation and supervision as indicated by the child?s individualized health care plan.

Rule 7.711.31.C.. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Jul 12, 2023. Cleared, as CDEC recorded it: Jul 24, 2023.

Substances which may be toxic to a child if ingested, inhaled, or handled, including, but not limited to, poisons, drugs, medicines, insecticides, herbicides, rodenticides, bleaches, chemicals, and corrosive agents must be stored in a cabinet or enclosure located in an area not used by children, stored in the original container, and properly labeled.

Rule 7.711.54.N.. CDEC’s category: General Building. Correction due, as CDEC set it: Jul 12, 2023. Cleared, as CDEC recorded it: Jul 24, 2023.